Minutes of the bi-monthly / Statutory Annual Parish Council Meeting 21 May 2008
21 May 2008 Church Hall 7:30pm (after planning meeting)
Present: Mr Harland (Chairman), Mr C Field, Mrs D Kennedy, Mrs E Smart, Mrs T Tull (part-time),
Mrs D Pound, Mr C Bond Clerk (Mr J Paul).
1. Election of Chairman. Mr Harland was proposed by Mr Field seconded by Mrs Tull. There being no other nominations Mr Harland was elected.
2. Election of Vice-Chairman. Mr Field was proposed by Mr Harland seconded by Mrs Smart. There being no other nominations Mr Field was elected.
3. Apologies for absence. Received and accepted from Mrs C Ranjbar and Mr D Pound.
4. Appointment of Committee, Work groups and Representatives.
4.1 Planning Committee. It was agreed that as by custom the Vice-Chairman Mr Field would be the chairman of this sub-committee. All Councillors were invited to be on this sub-committee; this was agreed.
4.2 Finance Work Group. It was agreed that as by custom the Chairman Mr Harland would chair this Work Group and that Mrs Tull, Mr Field and Mr Pound would be members.
4.3 Assets and Amenities Work Group. It was agreed that Mr Pound should chair this Work Group with Mrs Ranjbar, Mrs Smart, Mrs Kennedy and Mr Harland as members
4.4 Representative to Pagham Harbour Local Nature Reserve Advisory Board. Mrs Smart was appointed.
4.5 Representative to Chichester District Association of Local Councils. Mr Field was appointed.
4.6 Representatives(s) to Manhood Community Forum. Mrs Pound and Mr Harland were appointed.
4.7 Representative(s) to Manhood Road Safety Group. Mrs Smart and Mr Field were appointed.
4.8 Representative(s) Manhood Peninsula Steering Group. Mr Field and Mr Harland were appointed.
5. Minutes of the Parish Council Meeting held 19 March 2008. Mrs Smart proposed, seconded by Mrs Kennedy and agreed by all present that the minutes should be signed as a correct record.
6. Matters arising from the above minutes not dealt with in separate items on the agenda.
6.1 (7.1) Vandalism. PCSO Sean Keefe called a street meeting of local residents in the Anchor car park to discuss the issues.
7. Declarations by Councillors of personal interests in items on this agenda. None.
8. Highways, footpaths and cycleways.
8.1 Official opening of cycleway. The Sidlesham to Chichester section of the cycleway was opened officially on 4 May 2008; completion of the route through to Selsey is still being negotiated.
9. Amenities and Assets.
9.1 A replacement seat for the Mill Site Silver Jubilee bench was commissioned on 4 April 2008. CDC agreed a 50% grant would be made after completion of the project.
9.2 Recreation ground entrance potholes were in repaired in April
9.3 The Chapel plaque restoration will be done by David Gibson (stonemason).
9.4 Black and white fingerboards. WSCC and CDC agree to make grants to the restoration of the signs in Mill Lane, Highleigh and Ham Road. Retrospective to completion. WSCC will organise the contractor.
10. Finance
Payments. Request for approval and recording.
10.1 Payments to be made
10.11 Church Hall hire £25.00
10.12 J Paul expenses (see separate sheet) £75.76
10.2 Payments made since last meeting
10.21 SALC subscription £321.38
10.22 Manhood community College £25.00
10.23 B Devitt-Spooner (Seat deposit) £600.00
10.24 PSM (Potholes Recreation Ground) £1104.50
10.25 J Paul (reimbursed, Selsey Press for printing consultation letters) £21.15
10.26 SCC Fingerboard repairs £1200.00
10.27 Insurance premium £443.25
10.28 M H Kennedy, grass cutting £110.45 & £55.81
10.29 M Brown, grass cutting £140.00
10.30 J Paul (reimbursed, Alana Ecology, pond survey equipment) £57.25
Mr Bond proposed, Mrs Pound seconded that the transactions should be accepted ‘en bloc’; this was agreed by all Councillors.
10.4 Mrs Pound reminded the PC that a donation to the Sidlesham Festival finances was to be considered. The Councillors agreed to £100.
11 Annual Parish Meeting 28 May.
Flyers distributed. Replies to consultation letter collated ready for meeting.
12 Correspondence.
12.1 WSCC meeting on School House to be 3 June, PC Chairman and Vice-Chairman invited.
12.2 Manhood Peninsula Partnership. Going Dutch II Workshop / consultation and request for funding of officer. The Parish Council considered to a token funding to express interest of £50. (Proposed by Mr Field seconded by Mrs Pound, all agreed).
12.3 Big Sussex Week 16 to 22 June, posters to be displayed.
12.4 Eco-Town Proposal – Ford West Sussex. Select Committee examination.
12.5 West Sussex Fire and Rescue IRMP consultation process, South Chichester CLC 11/6 Selsey.
13 Reports. None.
14 Proposed meetings for the next twelve months Wednesdays at 7:00pm: -
14.1 Parish Council bi-monthly and Annual Parish Meeting.
16 July 2008, 17 September 2008, 19 November 2008, 21 January 2009, 18 March 2009
20 May 2009 (statutory annual meeting), 27 May 2009 (Annual Parish Meeting)
14.2 Planning Committee every three weeks if new applications are received, interval and dates subject to change if applications not received.
14.3 Finance, Assets and Amenities, Work Groups As required.
All dates agreed to by Councillors, Clerk to organise.
15 AOB
15.1 Sailing permits. With the probable sale of Quay House the Pagham Harbour sailing permit held by Mr G Wright should be available. It was reported that several residents wished to apply for this permit. Applications should be made in advance to Mr R Carver at the reserve headquarters.
Meeting closed 9.15pm