Sidlesham Parish Council.

Sidlesham School 7pm to 8pm (item 5) then from 8:30pm (after planning meeting)

Present: Mr Harland (Chairman), Mrs D Kennedy, Mrs E Smart, Mrs T Tull, Mrs C Ranjbar, Mrs D Pound and Mr D Pound.
Mr David Lowesly (CDC) and Mr Joe Pearce (EA).                                     Clerk (Mr J Paul).

1. Apologies for absence. Received from Mr C Field and Mr C Bond. Mr A Chaplin (County Councillor).
2. Minutes of the Parish Council Meeting held 21 May 2008. Mrs Smart proposed and
Mr Harland seconded that the minutes should be signed as a correct record.
3 Declarations by Councillors of personal interests in items on this agenda. None
4 Matters arising from the above minutes not dealt with in separate items on the agenda.
4.1 (12.1) WSCC meeting on School House to be 3 June, PC Chairman and Vice-Chairman invited. The following report was given at the PC planning meeting 12 June.
(7.1) School House. On 3 June Mr Harland and Mr Field as Parish Councillors and Mrs Tull as District Councillor attended a WSCC meeting on the proposed development of this building and grounds. Two feasibility study plans were put forward by the WSCC preferred developers; one involved the refurbishment of School House and a separate new build of a three-house terrace. The second the building of the terrace but School House to be demolished and replaced by a detached single house. Of these two the Parish Council favoured the former and agreed WSCC should be informed of this opinion together with a rider that the school should obtain some material benefit from any development. (Clerk wrote to Mr Ikin at WSCC 8 July 2008).
5. Coastal Defence Strategy.
Mr David Lowesly (CDC) and Mr Joe Pearce (EA) made a presentation to the Parish Council meeting. All councillors had received the recently published summary of the Draft Strategy. Two areas of coast affected Sidlesham CP, Pagham Harbour and Medmerry. The bunds and managed retreat strategy for Medmerry was largely understood but the adaptive management for Pagham harbour entrance was not. The meeting therefore concentrated mainly on adaptive management. It was explained that the sea frontage concerned was complex and that several processing were interacting eg a huge, unexpected, build up of shingle recently occurred at the harbour entrance and was still taking place. Therefore the proposed strategy was to observe the actions and react as necessary to maintain protection at least to the current standard. Mr Lowesly and Mr Pearce left after one hour. The Parish Council discussed the situation further and agreed to accept the above strategies and for the other areas as published in the draft. Action: The Clerk to respond to the Project Consultation stating that Sidlesham Parish Council had resolved to support the Pagham to East Head coastal defence strategy.
6. Highways, footpaths and cycleways.
6.1 Anchor bend site line. The grass was very long and impeded the vision of drivers leaving Rotton Row. Clerk to contact WSCC Highways.
6.2 Willow spinney opposite Rookery Lane. Highways cut the trees back as requested and the cut material returned onto the land of the spinney over the stream. Further enquiries on the ownership of the land to be made if possible.
7 Amenities and Assets.
7.1 A report of the work group meeting was circulated for discussion.
7.1.1 Bus Shelters. Work on flint wall. Clerk to contact Mrs Kennedy.
Consideration to installing a bus shelter at the bus stop on Paddock Straight (western side). PC to observe use of the stop, Clerk to contact the bus company.
7.1.2 Ponds. Volunteers to help with further work at Florence Pond and to clear the tree growing out of the Sheepwash wall.
Clerk to contact SEB again about large leaning tree Bird Pond.
7.1.3 Brimfast spinney. Clerk to organise strimming, wire and tree guard removal.
7.2 Recreation Ground The future of both the ground and the tenant club is of concern. It was agreed that Mr Pound, Mr Harland, Mrs Kennedy and the Clerk should meet to formulate a strategy proposal for the Parish Council.
7.3 Children’s Playground. Despite an earlier survey, the consultation response placed high priority on a playground. The PC agreed that Mr Harland should contact the pro-playground consultees with a view to co-opting them onto a working party to investigate the topic. A suggested site was the central grass area in Manhood Lane. The PC agreed that Mrs Ranjbar and Mr Harland should conduct a door-to-door survey of the Lane before the September PC meeting to ascertain the views of residents.
8 Finance
8.1 Annual audit completed ready for external auditors, financial year ending 31 March 2008. The PC agreed this should be recorded for the current meeting and entered on the audit form.
8.2 The clerk requests approval and recording of the following transactions.
8.2.1 Payments to be made: -
M Brown Recreation Ground etc £90
PCC Hall hire £ 41.25
J Paul expenses (details on separate sheet) £94.85
M K Kennedy (June Paddock Straight) £180.95
8.2.2 Payments made since 21 May 2008
K Cutting (audit fee) £55
Sidlesham Festival donation £100
M K Kennedy (May Paddock Straight) £185.95
SPCC Newcomers Event donation £60
CDC for Manhood Peninsula Partnership officer fees, donation £50
Mrs Tull proposed the transaction be accepted en bloc, Mr Pound seconded,  all present agreed.
9 Consultation letter, discussion of items.
9.1 Parish Hall. A recurrent item in replies was the future of the Church Hall and provision of a meeting hall in the Parish. Mr Harland suggested that after he had ontacted the consultees an investigative work group should be co-opted under the aegis of the Parish Council. Mrs Pound volunteered to be in the group.
9.2 It was agreed other items should be carried over.
10 Correspondence.
10.1 Standards Board local issues etc are now responsibility of the District Solicitor.
10.2 Boundary Committee. Decision not to change WSCC ward for Sidlesham.
10.3 SPC / PCC churchyard representatives. Mrs Tull and the Clerk. Mr Field if he wishes.
10.4 S106 monies from Walnut Tree Farm Science Park development. Clerk reminded WSCC.
10.5 Sidlesham wastewater works development completed.
10.6 CDC has appointed a Clean Neighbourhoods officer.
10.7 CDC Tourism officer appointed, Tom Tanner.
11 Reports.
11.1 The reformed LDF body is called ‘Community Strategy’. Consultation programme to start.
11.2 PHLNR Latest meeting reported to be chaotic with much shouting and people not allow to put their views due to over dominant chairman. It was agreed however, that the question of permits will be on the agenda for the next meeting.

12 AOB None                                                                           Meeting ended 09:52pm