1. Apologies for absence.  Mr A Malir and Mrs V Foden

2. Minutes of the Planning Meeting held 23rd November 2011 to be signed as a true record.
Mr Harland proposed and Mrs Ranjbar seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None 
4.        Declarations by Councillors of personal interests. 
Mr Bedford declared an interest in The Brambles (Agenda item 5.2), as he had responded privately to a neighbours’ consultation on the application.  Councillors did not consider that this would prevent Mr Bedford from taking part and voting on the application.
5.        Ratification of Application Responded to following email discussion between Councillors
5.1     SI/11/04259/FUL
Land Adjacent To 2 Stakeways Ham Road Sidlesham Chichester
Retrospective application for shed.
O.S. Grid Ref. 484492/97755
No Objection
6.       New Applications for discussion.
6.1     SI/11/04587/FUL
3 Coneleys Yard 1 Jury Lane Sidlesham Common Chichester
Use of land as a caravan site for the stationing of 6 no. residential static caravans each with an associated non residential touring caravan for show people and staff associated equipment maintenance and storage area.
O.S. Grid Ref. 484754/100070
The Council objected to this application on the grounds that they required confirmation that the caravans would all be occupied by show people who are members of the Showman’s Guild.  In addition, Councillors felt that they could not support this application until the rights of way and footpath along Jury Lane have been re-established in their correct positions and maintained.  Councillors asked the Clerk to write to the Environment Agency to request them to investigate the smell of sewage along the Jury Lane border of the property.
All Councillors agreed with one abstention. 
6.2      SI/11/04928/ELD
Brambles Nursery Selsey Road Sidlesham Chichester
Erection of dwelling house.
O.S. Grid Ref. 485228/98659
The Council objected to this application.   This is the third instance where the owners of Brambles Nursery and the adjoining The Shutters site have, in the full knowledge of the need to obtain planning consent, failed to submit a planning application before the development/use has commenced. It was felt that had the application for the development of this building been submitted through the correct process it would have been refused.  One condition of the granting of consent under an ELD application is that the building has been in existence and occupied for at least four years.  It is impossible to verify this as the building has been concealed by a screened, fenced perimeter.  Lastly, the building is essentially a temporary structure that would require considerable alteration to enable them to conform to the building regulations for a permanent structure.

6.3     SY/11/04954/OUT
Park Farm Park Lane Selsey Chichester
Outline application for 50 dwellings, access, landscaping and associated works
O.S. Grid Ref. 486495/94234
The Council objected to this application.  Councillors were concerned about the potential increase in traffic on the B2145, the inadequate infrastructure to support such large development and the potential for flooding in the area.  Mrs Tull queried whether there was a need for so many new houses in Selsey considering the fact that there are, at present, several hundred houses for sale in the area.  In addition, Mr Harland raised his concern that this would unlock land on which the previous the Pye 2 application for 350 houses had been submitted.  This could then be harder to refuse should they reapply.  Mr Bedford had drafted a response to CDC, which had been circulated to Councillors, and all Councillors, with 1 abstention, agreed that it should be submitted to CDC.
6.4     SI/11/04228/FUL
(BMS Cars)   Easton Farm Easton Lane Sidlesham Chichester
Variation of condition 2 of planning permission SI/09/03860/COU to allow for MOT testing in Unit 2 in addition to the permitted car servicing and repairs.
O.S. Grid Ref. 483161/96941
Councillors did not consider this a sustainable location for this application to expand the car servicing and repair facility to include MOT testing.  All councillors agreed to object to the application.
6.5     SI/11/04782/DOM
Appletree Cottage Highleigh Road Sidlesham Chichester
Extension, conservatory, entrance porch and detached timber framed garage.
O.S. Grid Ref. 484296/98795
No objection.  Councillors noted that the position of the access to the road was not clear on the plan and therefore asked that it be made clear to CDC that should the applicant be planning to move the access, SPC would not consent to this application.  A parishioner attending the meeting informed the Council that she had been informed by CDC that the building was listed.  The Clerk was asked to raise the question of listing with CDC as, if the building was listed, the current application would need to be resubmitted along with an application for Listed Building Consent.
The decision not to object, with the above caveats, was unanimous.
7.     Planning Decisions
7.1     SI/11/03730/FUL
Chalder Lane Nursery Chalder Lane Sidlesham Chichester PO20 7RJ 
Proposed installation of ground mounted photovoltaic panels.
PERMIT
7.2      SI/11/03964/COU
35 Chalk Lane Sidlesham Chichester West Sussex PO20 7LW 
Change of use of horticultural land to garden land.
REFUSE
7.3     SI/11/04085/NMA
Hastoe Housing Association Ltd
School House Keynor Lane Sidlesham West Sussex PO20 7NL 
Change to chimney to unit 5 – Non Material Amendment to SI/10/00852/FUL – (Provision of 5 affordable (non-market) residential units on the Sidlesham School campus with 2 of these units provided by the adaptation of the existing school house).
PERMIT
7.4     SI/11/04419/TCA
St Marys Church Church Lane Sidlesham Chichester West Sussex PO20 7RH
Notification of intention lateral prune to source 1 x limb at 2m (100mm in diameter) and crown thin by 15% on 1 no. Holm Oak (T1).
NOT TO PREPARE A TREE PRESERVATION ORDER
7.5      SI/11/03045/FUL
Anchor Farm 61 Street End Lane Sidlesham Chichester West Sussex PO20 7RG
Retrospective application for erection of fencing.
REFUSE
7.6      SI/11/03464/FUL
Jakes Nursery Selsey Road Sidlesham Chichester PO20 7QX 
Retrospective application for demolition of existing glasshouses and construction of new glasshouse and reservoir.
PERMIT
7.7      SI/11/04434/DOM
Applegate Mill Lane Sidlesham Chichester PO20 7NB 
First-floor extension over existing flat roofed sections. Single storey rear and side extension following removal of rear and side conservatories, and re-fenestration of building.
PERMIT
7.8     SI/11/04648/FUL
Greatham Farm Ham Road Ham Chichester PO20 7PA 
Installation of solar PV panels.
PERMIT
8.    General Planning Matters
8.1  Mr Bedford reported on a telephone enquiry he had received from the MD of Chichester Canvas regarding a potential housing development on their land and that owned by the Tyre Clinic on the B2201.   While Councillors considered that any large scale development would be inappropriate, a small scale mix of housing and the retention of commercial use and its opportunity for local employment may be acceptable.  Mr Bedford will draft a reply to the MD of Chichester Canvas.
8.2   Mrs Hall reported on a suggestions made at the recent Assets and Amenities Meeting of ways to commemorate the Queen’s Diamond Jubilee.  A road sign for the village had been suggested and Mrs Hall is researching possible suppliers and costs.  Mrs Tull suggested commemorative mugs for all children as another possibility.  Mr Harland added that a maximum of £500 had been allowed for this in the Precept.
8.3  Mrs Smart requested that the Clerk write to the owner of the land on which the footpath from Critchells’ Lane is situated.  In the summer a sign had been put up stating that poison had been spread in the vicinity.  A parishioner’s dog had become unwell and died after walking on the footpath.  Mrs Smart would like to know what poison had been spread and what was the duration of the poison.
8.4   Mrs Hall raised the matter of the advertising van parked in the lay by near the garage on Selsey Road.  The Clerk was asked to write to the Highways Officer again to ask him to reconsider the matter on the grounds that it obstructs the line of vision on the main road and entering the road from the garage and is therefore dangerous.
In addition, Mr Harland asked that the Clerk write to the Highways Officer to report the barrier erected at the garage which obstructs the line of vision when driving out of the garage forecourt on to the B2145.        
9.    Planning Correspondence.  
9.1  1 Chalder Farm Cottages, Chalder Lane – Removal of Landcruiser Motorhome hire business.  The Clerk had received information from Enforcement that the owners had applied to Arun DC for planning permission on a plot of land for their business but that they had withdrawn their application in December.  Enforcement will give them two months to find a suitable property for their business before they act to enforce the ruling.
9.2   Enborne Garden Centre – Cars parked on forecourt.  The Clerk had been informed by Planning Enforcement that they were aware of the situation and the matter was in hand.  
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.

Meeting closed at 8.35pm

1. Apologies for absence.  Mrs D Pound

2. Minutes of the Planning Meeting held 4th January 2012 to be signed as a true record.
Mr Harland proposed and Mrs Hall seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes. 
3.1 Appletree Cottage.  Councillors enquired of the Clerk whether she had heard from CDC regarding Appletree Cottage being listed.  The Clerk had not heard from CDC.
3.2 Mrs Tull reported that CDC will be making a small donation to each parish and town council from a fund set up to celebrate the Queen’s Diamond Jubilee.
4.        Declarations by Councillors of personal interests.   None
5.       New Applications for discussion.
5.1     SI/11/05120/FUL
Living Elements 1 Keynor Lane Sidlesham Chichester
Change of use from commercial (D1) to 2 no. residential units (C3) and regularising land use from agricultural in the past to garden (residential).
O.S. Grid Ref. 484770/97814
Object.
The Council considered the change of use to 2 residential units represented over intensification of use and subdivision of the site, which had previously been subdivided, too much diversification on the site.  Should the applicant decide to reapply to convert the building to 1 residential unit, the Council may agree.
 The Council had no objection to the change of land use from agricultural to garden.  However, the Council sought clarification from CDC that this would not set a precedent.
5.2     SI/11/05137/DOM
24 Chalk Lane Sidlesham Chichester PO20 7LW
First floor front and rear extensions. Amendments to planning permission SI/10/00013/DOM and    SI/11/01786/DOM.
O.S. Grid Ref. 485151/97066
Object.
The Council objected to this planning application on the grounds that they considered the proposed new roof line would create a dominant mass to the south side of the adjoining property affecting its day light and would be out of proportion with the neighbouring house.
5.3      SI/11/05272/FUL
Shotford Manor House Mill Lane Sidlesham Chichester
Retrospective application for culverting of existing watercourse.
O.S. Grid Ref. 485755/97381
No objection
5.4      SI/11/05272/FUL
Shotford Manor House Mill Lane Sidlesham Chichester
Change of use of land to North West to garden land and the erection of a single storey side extension to provide double garage.
O.S. Grid Ref. 485755/97381
Councillors had no major objection to this planning application.  However, they would like to request that the gap between this house and its neighbour, as identified in the Conservation Area Plan as an important view, be maintained.  In order to maximise this, it was suggested that the central pillar between the two garage doors be reduced. 

Regarding the change of use of land to the north west from agricultural to garden land, the Council sought clarification from CDC as to whether this would set a precedent and the implications of that for future applications.

6.     Planning Decisions 
6.1   SI/11/04259/FUL
 Land Adjacent To 2 Stakeways Ham Road Sidlesham Chichester West Sussex PO20 7NS
 Retrospective application for shed.
 PERMIT
7.     Planning Appeals
7.1   Hillfield Car Sales
Enborne Business Park, Selsey Road, Sidlesham, West Sussex
DCLG Ref No:  APP/L3815/A/11/2167070/NWF
SI/11/02862/FUL
Continuation of use of car park for the display of cars for sale. Non compliance with condition 24 on planning permission SI/05/01644/FUL
The Council will reiterate its objections to Hillfield Car Sales’ original application for planning consent. In relation to another issue on the Enbourne site, the Clerk was asked to write to Enforcement to enquire about the house inside a greenhouse on the property.
8.    General Planning Matters
8.1   A member of the public raised the matter of the trees in Chalk Lane.  7 trees had blown down in the recent storm, causing considerable damage.  The parishioner stated that there are still several trees in the lane in a dangerous condition and that these trees are under a Tree Preservation Order.  Residents of Chalk Lane had previously applied to CDC for permission to pollard, or cut down trees which a tree specialist had identified as unsafe.  The tree preservation officer of CDC had visited the lane and did not agree, at the time, that this was the case.  Mr Bedford stated that the Council would welcome a planning application, based on a properly conducted tree survey, to pollard the trees.
8.2   SI/11/04228/FUL
(BMS Cars)   Easton Farm Easton Lane Sidlesham Chichester
Variation of condition 2 of planning permission SI/09/03860/COU to allow for MOT testing in Unit 2 in addition to the permitted car servicing and repairs.
The Clerk had received a letter from CDC stating that planning consent was not required for the MOT testing unit.  The Council was not satisfied with this response and the Clerk will write to CDC to seek clarification.
8.3   SI/10/04990/FUL
Easton Farm, Easton Lane, Sidlesham, Chichester, West Sussex, PO20 7NU   
Madestein UK Ltd
Mrs Tull informed the Council that the Appeal will run from 27th February to 9th March  and 11th to 12th April
2012.  The PC will attend the appeal as observers when possible over the two periods of the proceedings.
 9.    Planning Correspondence.
9.1    The Barn, Sidlesham Common.   The Clerk had received a letter regarding a ditch and trees between the Barn and the neighbouring property.  The ditch had been filled in without permission and trees not on The Barn’s property felled.  The Clerk will write to Enforcement to request that they investigate.
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.   None

Meeting closed at 8.30pm

Present: Mr P Bedford, Mr A Harland, Mrs D Pound, Mrs C Ranjbar, Mr A Malir and Mrs E Smart 
The Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mrs P Tull, Mrs C Hall and Mrs V Foden

2. Minutes of the planning meeting held 26th October 2011 to be signed as a true record.
Mr Harland proposed and Mrs Smart seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes. 
3.1        35 Chalk Lane.  Mrs Smart enquired whether the Clerk had heard from CDC regarding 35 Chalk Lane.  The Clerk had received a reply from the Enforcement Officer to say that the house was not, in their opinion, uninhabitable, notwithstanding the alterations made by the owner .  They will investigate the high wall between 35 and 36 Chalk Lane and will inform SPC of their decision within the next month.  With regard to the mobile homes, the Clerk will write to CDC again to ensure that the caravans on the land are being investigated.  Mrs Smart suggested that she take photographs which will demonstrate to the CDC Enforcement Officer the changes taking place on the property.
4.     Declarations by Councillors of personal interests.  None
5.     New Applications for discussion.
5.1     SI/11/04434/DOM
Applegate Mill Lane Sidlesham Chichester
First-floor extension over existing flat roofed sections. Single storey rear and side extension following removal of rear and side conservatories, and re-fenestration of building.
O.S. Grid Ref. 486376/97479
No Objection.  All Councillors agreed. 
5.2  72 Lockgate Road Sidlesham Chichester West Sussex
Stationing of 3 caravans for residential purposes by agricultural workers.
O.S. Grid Ref. 484483/99650
Object.   The Council required evidence to support the claim that the caravans were for residential purposes for the owners’ agricultural workers.  Bearing in mind that the Council believes that bio-diesel is the main business of the property this is not, in their opinion, agricultural.  Should permission be granted, however, the Council felt that this should be temporary, to be reviewed after three years.  In addition, the Council would like to see evidence that the portaloos are emptied weekly.   Councillors took a vote and all agreed to object. 
5.3     SI/11/04648/FUL
Greatham Farm Ham Road Ham Chichester
Installation of solar PV panels.
O.S. Grid Ref. 483781/94984
No Objection.  All Councillors agreed.
6.     Planning Decisions 
6.1      SI/11/03812/PLD
Rose Cottage Mill Lane Sidlesham Chichester West Sussex PO20 7LU
Erection of photovoltaic panels and supporting framework.
REFUSE
6.2      SI/11/03771/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester West Sussex PO20 7NB
Variation of Condition No.2 of planning permission SI/11/02357/FUL to allow all year use of extension as holiday let.
PERMIT
6.3     SI/11/00555/FUL
Berryrose Garden Cottage Chichester Road Sidlesham Chichester West Sussex PO20 7PY
Proposed replacement dwelling, garage and associated external works.
PERMIT WITH S106
8.    General Planning Matters
8.1     Localism Act.  Mr Bedford had acquired a copy of the ‘Plain English’ summary of the Localism Act.  Mr Bedford had read the document and brought the following points to the attention of the Council:
.       new power to decline retrospective applications, irrespective of whether a situation has been in place for four years or more.  In addition, where buildings have been deliberately concealed, the four year rule could be overruled.
.       The Act would enable councils to remove structures (fixed or moveable) used for unauthorised display.
8.2   Mrs Pound enquired how much time the landcruise business in Chalder Lane had been given to find alternative premises for their business.  The Clerk will enquire.
8.3    Mr Harland asked the Clerk to write to Enforcement to report that cars are still parked on the Forecourt of Enborne Garden Centre despite Planning Permission having been refused.
9.    Planning Correspondence.   None
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.  None

Meeting closed at 7.50pm

(Unapproved)
Present: Mr P Bedford, Mr A Harland, Mrs C Hall, Mrs P Tull, Mrs D Pound, Mrs C Ranjbar, Mrs V Foden and Mrs E Smart 
The Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mr A Malir

2. Minutes of the planning meeting held 5th October 2011 to be signed as a true record.
Mrs Tull proposed and Mrs Smart seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4.     Declarations by Councillors of personal interests.  Mrs Foden declared an interest in 35a Chalk Lane, Sidlesham (Item 5.6 on the Agenda).  Mrs Foden will speak but not vote.

5.     New Applications for Discussion
5.1      SI/11/03886/TCA
Thornscroft Mill Lane Sidlesham Chichester
Notification of intention to crown reduce by 30% on 2 no. Cherry Plum trees (purple leaved) and 1 no. Acer Negundo (Box Elder tree).
O.S. Grid Ref. 485890/97212
No objection.  Agreed unanimously by Councillors.
5/2    SI/11/04009/ELD
Green Lane Piggeries Highleigh Road Sidlesham Chichester
Use of building as a dwelling house, or for residential purposes.
O.S. Grid Ref. 484482/98176
While the Council could offer no evidence to counter this application, the Council considers this an unsuitable building for permanent occupation. 
5.3     SI/11/04010/ELD
Green Lane Piggeries Ham Road Sidlesham Chichester
Use of land for stationing of caravan for the purposes of residential accommodation.
O.S. Grid Ref. 484550/97774
Again, the Council has no evidence to counter this application but would oppose any further application to erect a permanent building on the site as this site falls within the flood area.
5.4     SI/11/03045/FUL
Anchor Farm 61 Street End Lane Sidlesham Chichester
Retrospective application for erection of fencing.
O.S. Grid Ref. 485415/99293
Object.  The Council considered the fence to be intrusive and would detract from land which immediately adjoins the Sidlesham Church Conservation area.
5.5     SI/11/03464/FUL
Jakes Nursery Selsey Road Sidlesham Chichester
Retrospective application for demolition of existing glasshouses and construction of new.
O.S. Grid Ref. 485414/98526
No objection.  All Councillors agree.
5.6     SI/11/03964/COU
35 Chalk Lane Sidlesham Chichester West Sussex
Change of use of horticultural land to garden land.
O.S. Grid Ref. 485119/97672
Object.  The Council object to this change of use.  It was brought to the Council’s attention that the dwelling house at 35 Chalk Lane has been altered internally and is now uninhabitable.    There are several caravans on the property with lodgers living therein and the Council asked the Clerk to enquire if the owner of the property has Planning Permission for these caravans and whether the rates have been paid on the property.  Additionally, a high wall has been built on the the boundary between this property and its neighbour without planning permission and it was also brought to the Council’s attention that the foundations of the wall were inadequate for the size of the structure and therefore dangerous.  In addition, the Clerk was asked to write to Environmental Health and ask that they investigate the state of the house.
The Council agreed by 7 votes with 2 abstentions. 
5.7     SI/11/03958/PLD
The Homestead, Rotton Row, Sidlesham, Chichester PO20 7QS
Increase the height of the lower part of the brick wall to match the existing wall.
No objection.  All Councillors agreed.
6.       Planning Decisions
6.1         SI/11/01429/COU
Robbies Boxes And Palletts Keynor Lane Sidlesham Chichester West Sussex PO20 7NG
Repositioning of caravan used as office/mess room, ancillary to use of the land (SI/60/92.)  Additional use of part of the site for B8 use class storage – shown hatched.  It was noted that a sign advertising office space to let had appeared on the site.  This was of concern if it related to the office subject of this planning consent as this has been granted in support of the main use of the site and not for a separate activity.
PERMIT 
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
7.      Planning Appeals
7.1       SI/10/04990/FUL
Easton Farm, Easton Lane, Sidlesham, Chichester, West Sussex, PO20 7NU    
Madestein UK Ltd 
The Clerk was asked to resubmit the Council’s original letter to reiterate their objections to this Application.  The Clerk was asked to add a covering note stating that it has come to the Council’s attention that the applicants have now acquired a further 400 acres adjacent to this site.
8.    General Planning Matters
8.1     Proposed 50 houses to be built in Selsey – exhibition on 25th October 2011.
Mrs Hall and Mr Bedford attended the exhibition.  Mrs Hall reported that they had been surprised to be informed that the Developers considered that these houses would make no difference to the traffic levels on the B2145, schools, surgeries and other services.  The application has not yet been submitted to CDC but Mr Bedford said that the Agents for the project had stated that they would welcome any comments and would include these comments with the application.   Mr Bedford will draft a letter in reply to the consultation.
8.2     Mr Harland raised the matter of highways street furniture.  Mr Harland asked the Clerk to write to the Highways Authority and ask that they investigate.    
9.    Planning Correspondence
9.1     National Planning Policy Framework Consultation.  Mr Bedford had circulated to Councillors his response to this Policy Consultation before it was submitted.  Councillors all agreed that Mr Bedford had fully addressed the issues concerning this Council 
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.

Present: Mr P Bedford, Mr A Harland, Mrs V Foden, Mrs P Tull, Mr A Malir and Mrs E Smart, 
1 member of the public and the Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mrs D Pound,  Mrs C Ranjbar and Mrs C Hall

2. Minutes of the planning meeting held 17th August 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Foden seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4. Declarations by Councillors of personal interests. None

5.     New Applications for discussion.
5.1      SI/11/03057/FUL
Enborne Garden Centre Selsey Road Sidlesham Chichester
Use of vacant greenhouse for a temporary period of three years for the holding of indoor markets for up to 14 days per annum.
O.S. Grid Ref. 485605/96795
OBJECT
The Council felt that there is insufficient parking on the premises for a market and that the building is of an unsuitable structure.  In addition, the area is expecting an increase in traffic as a result of changes at Pagham Harbour Nature Reserve and that the Medmerry Managed Realignment will increase traffic over the next nine months.  Therefore, the increase in traffic when the markets are held would be unacceptable.   The Council felt that approval for this application for a 3 year period could set an unacceptable precedent.
All Councillors agreed. 
   
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
6.    Planning Decisions
SI/11/02365/FUL
Landcruise Motorhome Hire
1 Chalder Farm Cottages Chalder Lane Sidlesham Chichester West Sussex PO20 7RN
Continued use of land for the storage and hire of motor homes for a temporary period of 18 months.
REFUSE
6.2    SI/11/02665/DOM
Hatchers Sidlesham Chichester West Sussex PO20 7PY 
Replacement dormer windows and new conservation rooflights.
PERMIT
6.3    SI/11/02862/FUL
Hillfield Car Sales
Enborne Business Park Selsey Road Sidlesham West Sussex  
Continuation of use of car park for the display of cars for sale. Non compliance with condition 24 on planning permission SI/05/01644/FUL.
REFUSE

7.    Planning Appeals
7.1     SI/10/04692/FUL
The Piggeries, Land East of Ham Road, Sidlesham
Retention of access track and hardstanding in connection with change of use of agricultural land to a mixed use of agriculture and keeping/breeding of up to 6 horses.
OBJECT
The Council reiterated its objection to this application on the grounds that the original application for the barn was for a hay barn to supply fodder for sheep on site.  Construction of a hard trackway and hardstanding would be an inappropriate overdevelopment of the site and unnecessary for the original intended use.  The expansion into the keeping and breeding of horses is outside of the permitted agricultural use for which the original planning permission was granted and will lead to an over intensification of the site in this rural setting. 
   
8.    General Planning Matters. 
8.1     Medmerry Managed Realignment
Mr Bedford had drafted a letter to West Sussex Highways Authority and the Environment Agency regarding the traffic involved in this project.  Mr Bedford has requested that the lorries avoid periods of the day when traffic is heavier and particularly take into account the start and finish of the school day as the lorries will be driving down Keynor Lane past the school gate.
Mr Bedford had a map of the area and the proposed access routes.  The map was too small and unclear so Mr Bedford suggested that the Clerk obtain a more detailed map of the area.
9.   Planning Correspondence. 
9.1     CDC Core Strategy Preparation Document Consultation
It was suggested that this Consultation is a matter that should be discussed at the full Parish Council Meeting.  Mr Harland, however, stated that Sidlesham Parish is an unsustainable area for future housing expansion and therefore no development is proposed for it.  Sidlesham has major concerns about development within the Manhood Peninsula and its adverse impact on the highway infrastructure and overall environment.  It is particularly concerned about further development in Selsey and increased traffic levels on the B2145.  
9.2    Barn on Ham Road
The Clerk had been informed that the building has not been constructed in accordance with the approved plans.  However, the departures are minor and CDC Enforcement is in discussion with the owner to undertake the necessary works to remedy this breach.
9.3   Sunnybrook Barn Mobile home and storage of building material.
The Clerk had been informed that the mobile home on the land is permitted until a Certificate of Completion for the Barn has been issued by Building Control.  Mrs Tull asked the owner of the property, who was present at the meeting, when she expected the Certificate of Habitation to be signed, considering that they have been living in the barn for a number of years.  The owner replied that she expected that to be within six months.  The owner is storing materials in the mobile home at present. 
Regarding the storage of building materials, plant and a portacabin on the field, CDC Enforcement had informed the Council that a breach of planning control has been identified and they will carry out a compliance check.  The machinery is on land owned by Mr Craig King. 
10.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required. 
  

  Meeting closed at 8.00pm

Minutes of Planning Committee Meeting in The Church Hall, Sidlesham at 7:00pm
(Unapproved)
Present: Mr P Bedford, Mrs P Tull, Mrs D Pound, Mrs C Ranjbar, Mrs V Foden,  Mr A Malir and Mrs E Smart, 
4 members of the public and the Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mr A Harland and Mrs C Hall

2. Minutes of the planning meeting held 12th September 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Foden seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4.     Declarations by Councillors of personal interests.  None

5.     New Applications for Discussion
5.1       SI/11/03390/FUL
Shotford Manor House  Mill Lane  Sidlesham  Chichester
Change of use of land to northwest to garden land, and the erection of a single storey side extension to provide a double garage.
O.S. Grid Ref. 485755/97381
The Council had no objection to the single storey extension but would like to seek clarification on the change of use of the land.  The Council had concerns regarding the change of use from agricultural to residential and the precedent that this could set in this conservation area.  
5.2    SI/11/03535/DOM
7 Cow Lane Sidlesham Chichester PO20 7LN
Extend existing veranda around side and front elevation to incorporate a front single storey extension.
O.S. Grid Ref. 484839/97329
No Objection.
5.3    SI/11/03771/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester
Variation of condition 12 of planning permission SI/11/02357/FUL to allow all year use of extension as holiday let.
O.S. Grid Ref. 486190/97310
No Objection.   The Council had no objection to the year round use of the extension for short term holiday lets.  However, should the extension be required by a member of staff in the future, the accommodation should revert to staff accommodation.  In addition, the Council suggested that an emergency plan be in place for evacuating the building in the event of a flood. 
5.4    SI/11/03730/FUL
Chalder Lane Nursery Chalder Lane Sidlesham Chichester
Proposed installation of ground mounted photovoltaic panels.
O.S. Grid Ref. 485742/99257
No objection.  Agreed by Councillors unanimously.
5.5     SI/11/03812/PLD
Rose Cottage Mill Lane Sidlesham Chichester
Erection of solar panels and supporting framework on roof of garage roof.
O.S. Grid Ref. 485805/97360
No objection.  Agreed by Councillors unanimously.
   
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
6.    Planning Decisions
6.1    SI/11/03057/FUL
Enborne Garden Centre Selsey Road Sidlesham Chichester West Sussex PO20 7NE
Use of vacant greenhouse for a temporary period of three years for the holding of indoor markets for up to 14 days per annum.
REFUSE

7.    General Planning Matters.  None 

8.    Planning Correspondence. 
8.1     CDC Core Strategy Preparation Document Consultation
Councillors had read and agreed Mr Bedford’s response to this consultation document, which has been forwarded to CDC.
8.2    National Planning Policy Framework Consultation
Mr Bedford had circulated to Councillors a summary of the document which seeks to simplify the planning system.  The consultation ends on 17th October and Mr Bedford suggested that he draft and circulate a reply  which will emphasise that decisions should be made locally.  

9.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required. 
  
Meeting closed at 7.55pm

1. Apologies for absence. Mr A Harland, Mrs T Tull, Mr A Malir and Mrs D Pound

2. Minutes of the planning meeting held 20th July 2011 to be signed as a true record.
Mrs Hall proposed and Mrs Smart seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4. Declarations by Councillors of personal interests.
Mr Bedford declared a personal interest in item 5.1 on the agenda.  Mr Bedford will speak but not vote. 

5.     New Applications for discussion.
5.1   SI/11/02825/FUL
The Shutters Selsey Road Sidlesham Chichester
Continuation of use of part of greenhouse in connection with permitted use of workshop by Smiley Signs.
O.S. Grid Ref. 485362/98738 
Object.  Councillors felt that this is a further retrospective application from The Shutters which will increase commercialisation of the property and take the use of land away from horticulture.  In addition, the Council had concerns about the access as the plan does not show the road as part of the site.  The driveway to the site appears to be shared with the adjacent property.  The Council considered that clarification should be sought as to whether this driveway was to be the sole means of access and the arrangements between the applicant and the owner for its use.  It was also felt that the business is escalating and that the number of deliveries to the business had been underestimated and needs clarification.
All Councillors objected with 1 abstention.   
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
5.2    SI/11/02862/FUL
Hillfield Car Sales
Enborne Business Park Selsey Road Sidlesham West Sussex
Continuation of use of car park for the display of cars for sale. Non compliance with condition 24 on planning permission SI/05/01644/FUL.
O.S. Grid Ref. 485668/96715
Object.   Councillors objected to this application on the grounds that it is an incompatible use of land in a rural location.  The Council was concerned in respect of possible highway issues as the application is just north of the busy access to Pagham Harbour Nature Reserve which has high levels of traffic that may increase in the future.  A further concern was that consent for the original Planning Application for Enborne Business Park included car parking space which would now be used for the car sales business, so displacing the car parking space.  In addition, Enborne Business Park had been granted their original Planning consent for the business park on condition that they landscape the land to screen their uses.   This has not been done.
All Councillors agreed.

6.    Planning Decisions
6.1    SI/11/01786/DOM
24 Chalk Lane Sidlesham Chichester PO20 7LW  
First floor front and rear extensions. Amendments to planning permission SI/10/00013/DOM.
PERMIT

6.2    SI/11/02357/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester West Sussex PO20 7NB
Variation of condition 12 attached to planning permission SI/06/04328/FUL, to include use as a holiday let.
PERMIT
The Clerk will investigate whether CDC Planning Committee has added the condition to their consent that, should the flat be needed for a staff residence, it would revert to that use with no further building needed, as requested in SPC’s response.
7.     Planning Appeals
7.1     Windward Nursery, Chalk Lane.
The Council had objected to this Application on the grounds that no business plan or agricultural adviser’s report was presented with the Application. The Council expressed concern that the proposed building is an agricultural dwelling which is considerably larger than the building it is intended to replace.  The Council needs to respond to this Appeal by the 25th August and Mr Bedford suggested that he draft a proposed response from the Council which will be circulated to Councillors before being submitted.   
8.    General Planning Matters. 
8.1     CDC Rural Housing Meeting Report.
Mr Bedford reported on this study into the housing and employment needs in the area.  The study will not diversify into village needs.  It is thought that the Localism Bill will empower the District Councils to overrule the national targets for housing, which are still in operation, and assess the housing needs of their areas.  The level of employment in this area has not increased while the immigration level has risen.  There is a high level of retirement migration into this district.  This study will inform the CDC Core Strategy Preparation Document Consultation (Agenda Item 8.3) which will decide where the next round of housing will go.  Mr Bedford will continue to attend, as an observer, the CDC Core Strategy Preparation Consultation meetings.

8.2     National Planning Policy Framework Consultation.
Mr Bedford reported that this consultation document could significantly change the planning system.  Mr Bedford will summarise the document and this summary will be circulated to Councillors.

8.3     CDC Core Strategy Preparation Document Consultation. 
This document will be available shortly as the Chichester Core Strategy Housing Numbers and Locations Consultation with the consultation period running from 26th August to 23rd September 2011.  Members will be forwarded the link and their views sought on the options with a joint response being produced by Mr Bedford.

9.    Planning Correspondence.  None

10.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required. 
Mrs Smart reported on the barn on the Ham Road near the junction with Highleigh Road which is now for sale. It is believed that this barn was erected without planning permission and the Clerk had reported this to Enforcement at CDC.  The Clerk will write again to ask Enforcement to investigate.
     
Meeting closed at 8.20pm

Present: Mr P Bedford, Mr A Harland, Mrs T Tull, Mrs V Foden, Mrs C Hall, Mr A Malir, Mrs D Pound, Mr C Ranjbar and Mrs E Smart. 
Clerk (Mrs T MacIntyre)  and 9 members of the public.

1. Apology for absence.  None

2. Minutes of the planning meeting held 22nd June 2011 to be signed as a true record.
Mr Harland proposed and Mrs Hall seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None
4. Declarations by Councillors of personal interests.
Mrs Pound declared a prejudicial interest in item 5.2 on the agenda.  Mrs Pound will speak but not vote. 

5.     New Applications for discussion.
5.1     SI/11/02357/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester
Variation of Condition 12 attached to planning permission SI/06/04328/FUL, to include use as a holiday let.
No objection. The Council has no objection in principle to the accommodation being used for holiday lets, provided that the accommodation can be made available to staff of the Crab and Lobster when necessary without any additional building.  8 Councillors agreed and 1 objected.  
   
5.2     SI/11/02365/FUL
Landcruise Motorhome Hire
1 Chalder Farm Cottages Chalder Lane Sidlesham Chichester
Continued use of land for the storage and hire of motor homes for a temporary period of 18 months.
O.S. Grid Ref. 486044/99232
Object.  The Council felt that this was an inappropriate use of land in Chalder Lane but recommend that they be referred to the Economic Development Department to help them to relocate.  All agreed.
5.3     SI/11/02665/DOM
Hatchers Sidlesham Chichester West Sussex
Replacement dormer windows and new conservation rooflights.
O.S. Grid Ref. 485142/99906
No objection.  All agreed.
5.4     D/11/02461/FUL
(H Fleming And Son)
Southend Farm Selsey Road Donnington Chichester
Erection of two 50 kw wind turbines. (Hub height 24.6m, max blade elevation 34.2m).
O.S. Grid Ref. 484845/100716
No objection.  The Council had no objection provided that the measures mentioned in the landscape report are put in place.  In addition, should the turbines become redundant, the Council would ask that they be removed.   6 Councillors agreed, 2 objected and 1 abstained.
6.    Planning Decisions
6.1    SI/11/01791/DOM
Ms H Hofman
Appletree Cottage Keynor Lane Sidlesham Chichester West Sussex PO20 7NL
Proposed conservatory to side of property.
PERMIT
6.2   SI/11/01793/FUL
Holborow Lodge Chalder Lane Sidlesham Chichester West Sussex PO20 7RJ
Remove 20′  x 30 ‘ mobile home and replace it with stabling.
PERMIT

7.    General Planning Matters.  None

8.    Planning Correspondence
The Clerk has received notification of an Appeal by Windward Nurseries.  Their application for the erection of an agricultural dwelling had been refused by CDC in June 2011.    The Council must respond to this Appeal by the 25th August 2011 so the Clerk will circulate SPC’s original response and place the Appeal on the Agenda for the next Planning Meeting.
9.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.
     

  Meeting closed at 8.05pm

1. Apology for absence.  Mr P Bedford, Mrs P Tull, Mrs D Pound

2. Minutes of the planning meeting held 2nd June 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Ranjbar seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.
3.1        School House entrance and ditch.
The Clerk had written to WSCC regarding the new layout of the entrance to the School House development.  The Clerk had particularly asked about filling in the ditch next to the entrance. WSCC had replied, attaching a copy of a letter from the Environment Agency stating that they would be unlikely to approve the filling in of the ditch.  Mr Harland reported that he has spoken to Mr Jackson of the Environment Agency and assured him that the ditch has never been known to fill with water and in fact the water from the school drive flows away from the ditch on to the road.  Mr Jackson accepted Mr Harland’s points.  Mr Harland will write to Mr Jackson confirming their conversation and expected the Environment Agency to approve the filling in of the ditch.
 
4. Declarations by Councillors of personal interests. 
Mrs Foden declared an interest in 37 Chalk Lane in that the property is opposite Mrs Foden’s house.  Mr Harland stated that unless Mrs Foden was directly involved with the application, it was not necessary for her to declare an interest.  All Councillors agreed.

5.      New applications for discussion.
5.1      SI/11/02250/DOM
37 Chalk Lane Sidlesham Chichester West Sussex
Demolition of workshop, garage, store and plant room buildings and erection of building comprising workshop, garage, garden store and plant room with storage area at first floor.
O.S.Grid Ref.  485161/97663
No Objection.  The Council, however, wish to add the proviso that the new building should not be used as a dwelling. 

6.    CDC Decisions since last PC Planning Meeting

6.1    SI/11/00780/FUL
36 Manhood Lane Sidlesham Chichester PO20 7LT  
New single storey dwelling house in rear garden.
REFUSE
6.2    SI/11/01667/DOM
Rose Farm 46 Keynor Lane Sidlesham Chichester West Sussex PO20 7NG
Single storey kitchen extension.
PERMIT

6.3    SI/11/00242/FUL
Windward Nursery Chalk Lane Sidlesham Chichester PO20 7LW 
Proposed erection of agricultural dwelling.
REFUSE
6.4    SI/11/01595/LBC
The Sussex Pub Company
Crab And Lobster Public House Mill Lane Sidlesham Chichester West Sussex PO20 7NB
Minor internal alterations.
PERMIT
6.5    SI/11/01650/TCA
Church Gate Cottage Church Lane Sidlesham Chichester West Sussex PO20 7RH
Notification of intention to fell 1 no. Poplar tree.
NOT TO PREPARE A TREE PRESERVATION ORDER

7.    General Planning Matters
7.1     Builder’s equipment on field between Sunnybrook House and Sunnybrook Barn.  The Clerk had written to the Enforcement Officer in May.  The Clerk has not had a response and will write again.
7.2    New building in Manhood Lane.  Mrs Smart raised her concerns that the wooden building being erected in the garden of 12 Manhood Lane, which had not required planning permission, is within the planning rules.  The building appears quite large and now has a tiled roof so the clerk will write to the Enforcement Officer at CDC to ask them to investigate and confirm that this build is within the planning rules.

8.    Planning Correspondence
9.    Items of Urgent public importance or information relating to planning matters for referral to
 the next meeting when a decision is required.  None

       
   
  Meeting closed at 7.20pm

Mr Harland, who has been Acting Chairman of the Parish Council Planning Committee since 5th May 2011, proposed that Mr Bedford, who was elected Chairman of the Planning Committee at the Statutory Annual Council Meeting on 18th May 2011 but deferred taking office for up to three months, take over the post.  Mr Bedford agreed.  Mr Bedford stated that in future he will send all Councillors a factual summary of the information available on the applications to be discussed at the next meeting.  Mr Bedford also suggested that the full plans should be displayed in the hall 15 minutes before the meeting is due to begin so that members of the Council and members of the public can view them.
  
Present: Mr P Bedford (Chairman),  Mrs V Foden, Mrs C Hall, Mr A Harland, Mr A Malir,  Mrs D Pound, Mr C Ranjbar,  Mrs E Smart and Mrs P Tull. 
Clerk (Mrs T MacIntyre)

1. Apology for absence.  None

2. Minutes of the planning meeting held 18th May 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Hall seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes. None

4. Declarations by Councillors of personal interests. 
Mrs Pound declared an interest in Church Gate Cottage, Sidlesham (Item 5.1).  Mrs Pound will speak but will not vote.

5.      New applications for discussion.
5.1      SI/11/01650/TCA
Church Gate Cottage Church Lane Sidlesham Chichester
Notification of intention to fell 1 no. Poplar tree.
O.S. Grid Ref. 485503/99078
No Objection.  Agreed by Councillors unanimously.
5.2     SI/11/01786/DOM
24 Chalk Lane Sidlesham Chichester PO20 7LW
First floor front and rear extensions. Amendments to planning permission SI/10/00013/DOM.
O.S. Grid Ref. 485151/97066
No objection.  However, the Council would like to draw the Planning Authority’s attention to the daylight angle referred to by the applicant’s architect and would ask the Planning Officers to ensure that this has their approval.  All Councillors agreed with this decision.
5.3     SI/11/01793/FUL
Holborow Lodge Chalder Lane Sidlesham Chichester
Remove 20′  x 30 ‘ mobile home and replace it with stabling.
O.S. Grid Ref. 485719/99196
No Objection.  The Parish Council, however, request that CDC impose a condition that the stabling be used solely for personal use and not for any commercial enterprise.  In addition, the Parish Council requested that additional screening be planted on the road boundary.  Councillors agreed with this decision with one abstention.
6.    General Planning Matters
6.1     Planning Application:  SI/10/04692/FUL
The Piggeries, Land East of Ham Road.  Retention of access track and hard standing in connection with change of use of agricultural land to a mixed use of agriculture and keeping/breeding of up to 6 horses.
The Clerk had received notice that an appeal has been made to the Secretary of State for the Environment against the Council’s refusal of planning permission for the above proposal.  The Clerk will write to the Director of Environment asking to kept informed when the hearing into the appeal will be conducted as they would like to make representation.

6.2    Mrs Smart raised the matter of a new barn which has been erected on the Ham Road.  The owner of the land had been asked previously to demolish a barn which he had erected on the land.  Mrs Tull informed the Council that CDC had been informed.

 
7.    Planning Correspondence
7.1    School House entrance and ditch.
The Clerk had received a plan from the Director of Capital and Asset Management, WSCC, showing their proposal for the new shared access and the ditch to be incorporated into the School House development land.  Mr Harland had been sent a proposal by a parishioner showing an alternative plan which would enhance the main school entrance, stop parking obscuring the school entrance, protect the grassed area and enhance the view of the mature ash tree.  The Clerk will write to the Director of Capital and Asset Management at WSCC and ask him to consider this plan.
7.2    The Tyre Clinic.
The Clerk had received a letter from CDC Enforcement Officer stating that he will be writing to the landowner now requesting full compliance with the enforcement notice.

8.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.  None.

Meeting closed 9.27