1. Apologies for absence.  Mr A Malir and Mrs V Foden

2. Minutes of the Planning Meeting held 23rd November 2011 to be signed as a true record.
Mr Harland proposed and Mrs Ranjbar seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None 
4.        Declarations by Councillors of personal interests. 
Mr Bedford declared an interest in The Brambles (Agenda item 5.2), as he had responded privately to a neighbours’ consultation on the application.  Councillors did not consider that this would prevent Mr Bedford from taking part and voting on the application.
5.        Ratification of Application Responded to following email discussion between Councillors
5.1     SI/11/04259/FUL
Land Adjacent To 2 Stakeways Ham Road Sidlesham Chichester
Retrospective application for shed.
O.S. Grid Ref. 484492/97755
No Objection
6.       New Applications for discussion.
6.1     SI/11/04587/FUL
3 Coneleys Yard 1 Jury Lane Sidlesham Common Chichester
Use of land as a caravan site for the stationing of 6 no. residential static caravans each with an associated non residential touring caravan for show people and staff associated equipment maintenance and storage area.
O.S. Grid Ref. 484754/100070
The Council objected to this application on the grounds that they required confirmation that the caravans would all be occupied by show people who are members of the Showman’s Guild.  In addition, Councillors felt that they could not support this application until the rights of way and footpath along Jury Lane have been re-established in their correct positions and maintained.  Councillors asked the Clerk to write to the Environment Agency to request them to investigate the smell of sewage along the Jury Lane border of the property.
All Councillors agreed with one abstention. 
6.2      SI/11/04928/ELD
Brambles Nursery Selsey Road Sidlesham Chichester
Erection of dwelling house.
O.S. Grid Ref. 485228/98659
The Council objected to this application.   This is the third instance where the owners of Brambles Nursery and the adjoining The Shutters site have, in the full knowledge of the need to obtain planning consent, failed to submit a planning application before the development/use has commenced. It was felt that had the application for the development of this building been submitted through the correct process it would have been refused.  One condition of the granting of consent under an ELD application is that the building has been in existence and occupied for at least four years.  It is impossible to verify this as the building has been concealed by a screened, fenced perimeter.  Lastly, the building is essentially a temporary structure that would require considerable alteration to enable them to conform to the building regulations for a permanent structure.

6.3     SY/11/04954/OUT
Park Farm Park Lane Selsey Chichester
Outline application for 50 dwellings, access, landscaping and associated works
O.S. Grid Ref. 486495/94234
The Council objected to this application.  Councillors were concerned about the potential increase in traffic on the B2145, the inadequate infrastructure to support such large development and the potential for flooding in the area.  Mrs Tull queried whether there was a need for so many new houses in Selsey considering the fact that there are, at present, several hundred houses for sale in the area.  In addition, Mr Harland raised his concern that this would unlock land on which the previous the Pye 2 application for 350 houses had been submitted.  This could then be harder to refuse should they reapply.  Mr Bedford had drafted a response to CDC, which had been circulated to Councillors, and all Councillors, with 1 abstention, agreed that it should be submitted to CDC.
6.4     SI/11/04228/FUL
(BMS Cars)   Easton Farm Easton Lane Sidlesham Chichester
Variation of condition 2 of planning permission SI/09/03860/COU to allow for MOT testing in Unit 2 in addition to the permitted car servicing and repairs.
O.S. Grid Ref. 483161/96941
Councillors did not consider this a sustainable location for this application to expand the car servicing and repair facility to include MOT testing.  All councillors agreed to object to the application.
6.5     SI/11/04782/DOM
Appletree Cottage Highleigh Road Sidlesham Chichester
Extension, conservatory, entrance porch and detached timber framed garage.
O.S. Grid Ref. 484296/98795
No objection.  Councillors noted that the position of the access to the road was not clear on the plan and therefore asked that it be made clear to CDC that should the applicant be planning to move the access, SPC would not consent to this application.  A parishioner attending the meeting informed the Council that she had been informed by CDC that the building was listed.  The Clerk was asked to raise the question of listing with CDC as, if the building was listed, the current application would need to be resubmitted along with an application for Listed Building Consent.
The decision not to object, with the above caveats, was unanimous.
7.     Planning Decisions
7.1     SI/11/03730/FUL
Chalder Lane Nursery Chalder Lane Sidlesham Chichester PO20 7RJ 
Proposed installation of ground mounted photovoltaic panels.
PERMIT
7.2      SI/11/03964/COU
35 Chalk Lane Sidlesham Chichester West Sussex PO20 7LW 
Change of use of horticultural land to garden land.
REFUSE
7.3     SI/11/04085/NMA
Hastoe Housing Association Ltd
School House Keynor Lane Sidlesham West Sussex PO20 7NL 
Change to chimney to unit 5 – Non Material Amendment to SI/10/00852/FUL – (Provision of 5 affordable (non-market) residential units on the Sidlesham School campus with 2 of these units provided by the adaptation of the existing school house).
PERMIT
7.4     SI/11/04419/TCA
St Marys Church Church Lane Sidlesham Chichester West Sussex PO20 7RH
Notification of intention lateral prune to source 1 x limb at 2m (100mm in diameter) and crown thin by 15% on 1 no. Holm Oak (T1).
NOT TO PREPARE A TREE PRESERVATION ORDER
7.5      SI/11/03045/FUL
Anchor Farm 61 Street End Lane Sidlesham Chichester West Sussex PO20 7RG
Retrospective application for erection of fencing.
REFUSE
7.6      SI/11/03464/FUL
Jakes Nursery Selsey Road Sidlesham Chichester PO20 7QX 
Retrospective application for demolition of existing glasshouses and construction of new glasshouse and reservoir.
PERMIT
7.7      SI/11/04434/DOM
Applegate Mill Lane Sidlesham Chichester PO20 7NB 
First-floor extension over existing flat roofed sections. Single storey rear and side extension following removal of rear and side conservatories, and re-fenestration of building.
PERMIT
7.8     SI/11/04648/FUL
Greatham Farm Ham Road Ham Chichester PO20 7PA 
Installation of solar PV panels.
PERMIT
8.    General Planning Matters
8.1  Mr Bedford reported on a telephone enquiry he had received from the MD of Chichester Canvas regarding a potential housing development on their land and that owned by the Tyre Clinic on the B2201.   While Councillors considered that any large scale development would be inappropriate, a small scale mix of housing and the retention of commercial use and its opportunity for local employment may be acceptable.  Mr Bedford will draft a reply to the MD of Chichester Canvas.
8.2   Mrs Hall reported on a suggestions made at the recent Assets and Amenities Meeting of ways to commemorate the Queen’s Diamond Jubilee.  A road sign for the village had been suggested and Mrs Hall is researching possible suppliers and costs.  Mrs Tull suggested commemorative mugs for all children as another possibility.  Mr Harland added that a maximum of £500 had been allowed for this in the Precept.
8.3  Mrs Smart requested that the Clerk write to the owner of the land on which the footpath from Critchells’ Lane is situated.  In the summer a sign had been put up stating that poison had been spread in the vicinity.  A parishioner’s dog had become unwell and died after walking on the footpath.  Mrs Smart would like to know what poison had been spread and what was the duration of the poison.
8.4   Mrs Hall raised the matter of the advertising van parked in the lay by near the garage on Selsey Road.  The Clerk was asked to write to the Highways Officer again to ask him to reconsider the matter on the grounds that it obstructs the line of vision on the main road and entering the road from the garage and is therefore dangerous.
In addition, Mr Harland asked that the Clerk write to the Highways Officer to report the barrier erected at the garage which obstructs the line of vision when driving out of the garage forecourt on to the B2145.        
9.    Planning Correspondence.  
9.1  1 Chalder Farm Cottages, Chalder Lane – Removal of Landcruiser Motorhome hire business.  The Clerk had received information from Enforcement that the owners had applied to Arun DC for planning permission on a plot of land for their business but that they had withdrawn their application in December.  Enforcement will give them two months to find a suitable property for their business before they act to enforce the ruling.
9.2   Enborne Garden Centre – Cars parked on forecourt.  The Clerk had been informed by Planning Enforcement that they were aware of the situation and the matter was in hand.  
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.

Meeting closed at 8.35pm

1. Apologies for absence.  Mrs D Pound

2. Minutes of the Planning Meeting held 4th January 2012 to be signed as a true record.
Mr Harland proposed and Mrs Hall seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes. 
3.1 Appletree Cottage.  Councillors enquired of the Clerk whether she had heard from CDC regarding Appletree Cottage being listed.  The Clerk had not heard from CDC.
3.2 Mrs Tull reported that CDC will be making a small donation to each parish and town council from a fund set up to celebrate the Queen’s Diamond Jubilee.
4.        Declarations by Councillors of personal interests.   None
5.       New Applications for discussion.
5.1     SI/11/05120/FUL
Living Elements 1 Keynor Lane Sidlesham Chichester
Change of use from commercial (D1) to 2 no. residential units (C3) and regularising land use from agricultural in the past to garden (residential).
O.S. Grid Ref. 484770/97814
Object.
The Council considered the change of use to 2 residential units represented over intensification of use and subdivision of the site, which had previously been subdivided, too much diversification on the site.  Should the applicant decide to reapply to convert the building to 1 residential unit, the Council may agree.
 The Council had no objection to the change of land use from agricultural to garden.  However, the Council sought clarification from CDC that this would not set a precedent.
5.2     SI/11/05137/DOM
24 Chalk Lane Sidlesham Chichester PO20 7LW
First floor front and rear extensions. Amendments to planning permission SI/10/00013/DOM and    SI/11/01786/DOM.
O.S. Grid Ref. 485151/97066
Object.
The Council objected to this planning application on the grounds that they considered the proposed new roof line would create a dominant mass to the south side of the adjoining property affecting its day light and would be out of proportion with the neighbouring house.
5.3      SI/11/05272/FUL
Shotford Manor House Mill Lane Sidlesham Chichester
Retrospective application for culverting of existing watercourse.
O.S. Grid Ref. 485755/97381
No objection
5.4      SI/11/05272/FUL
Shotford Manor House Mill Lane Sidlesham Chichester
Change of use of land to North West to garden land and the erection of a single storey side extension to provide double garage.
O.S. Grid Ref. 485755/97381
Councillors had no major objection to this planning application.  However, they would like to request that the gap between this house and its neighbour, as identified in the Conservation Area Plan as an important view, be maintained.  In order to maximise this, it was suggested that the central pillar between the two garage doors be reduced. 

Regarding the change of use of land to the north west from agricultural to garden land, the Council sought clarification from CDC as to whether this would set a precedent and the implications of that for future applications.

6.     Planning Decisions 
6.1   SI/11/04259/FUL
 Land Adjacent To 2 Stakeways Ham Road Sidlesham Chichester West Sussex PO20 7NS
 Retrospective application for shed.
 PERMIT
7.     Planning Appeals
7.1   Hillfield Car Sales
Enborne Business Park, Selsey Road, Sidlesham, West Sussex
DCLG Ref No:  APP/L3815/A/11/2167070/NWF
SI/11/02862/FUL
Continuation of use of car park for the display of cars for sale. Non compliance with condition 24 on planning permission SI/05/01644/FUL
The Council will reiterate its objections to Hillfield Car Sales’ original application for planning consent. In relation to another issue on the Enbourne site, the Clerk was asked to write to Enforcement to enquire about the house inside a greenhouse on the property.
8.    General Planning Matters
8.1   A member of the public raised the matter of the trees in Chalk Lane.  7 trees had blown down in the recent storm, causing considerable damage.  The parishioner stated that there are still several trees in the lane in a dangerous condition and that these trees are under a Tree Preservation Order.  Residents of Chalk Lane had previously applied to CDC for permission to pollard, or cut down trees which a tree specialist had identified as unsafe.  The tree preservation officer of CDC had visited the lane and did not agree, at the time, that this was the case.  Mr Bedford stated that the Council would welcome a planning application, based on a properly conducted tree survey, to pollard the trees.
8.2   SI/11/04228/FUL
(BMS Cars)   Easton Farm Easton Lane Sidlesham Chichester
Variation of condition 2 of planning permission SI/09/03860/COU to allow for MOT testing in Unit 2 in addition to the permitted car servicing and repairs.
The Clerk had received a letter from CDC stating that planning consent was not required for the MOT testing unit.  The Council was not satisfied with this response and the Clerk will write to CDC to seek clarification.
8.3   SI/10/04990/FUL
Easton Farm, Easton Lane, Sidlesham, Chichester, West Sussex, PO20 7NU   
Madestein UK Ltd
Mrs Tull informed the Council that the Appeal will run from 27th February to 9th March  and 11th to 12th April
2012.  The PC will attend the appeal as observers when possible over the two periods of the proceedings.
 9.    Planning Correspondence.
9.1    The Barn, Sidlesham Common.   The Clerk had received a letter regarding a ditch and trees between the Barn and the neighbouring property.  The ditch had been filled in without permission and trees not on The Barn’s property felled.  The Clerk will write to Enforcement to request that they investigate.
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.   None

Meeting closed at 8.30pm

 Three motets by CV Stanford
 The first four “Songs of Farewell” by CHH Parry
 When Jesus our Lord” by Mendelssohn
One movement from the “Star of Bethlehem” Cantata by Rheinberger
A selection of Madrigals
 Trio Sonata by Telemann – Flute, Violin & Piano
 Aria from Bach’s Christmas Cantata – Soprano &Trio
 Here the Gentle Lark – Sir Henry R. Bishop – Soprano, Flute & Piano   
There will be an interval with refreshments

1. Questions from the public present at the meeting on subjects other than those on the agenda.
A member of the public raised the matter of whether the reporting of the governance of the parish could be made more inclusive to members of the public.  The parishioner suggested that the Council could make it easier for members of the public to have information regarding discussions leading up to decisions, given that the minutes of meetings are brief and merely record proposals and decisions.  The parishioner suggested that a website be set up for members of the public to hear recordings of meetings and comment on those discussions.  Mr Malir stated that he had set up a Sidlesham Forum on Facebook but that few people had taken advantage of it.
2. Apologies for absence.   None
3. Minutes of the Parish Council Meetings on the 16th November 2011 to be signed as a correct record.
3.1     Mrs Pound raised a proposal to rescind the minute recording the resolution to disband the Hall Work Group passed at the PC Meeting on 16th November 2011 (Item 8).  Mrs Pound stated that she felt that that decision and the minute were based on a misunderstanding and that the minutes could adversely affect any funding applications which the Group might make in the future.  Mrs Pound read out an alternative proposal, seconded by Mrs Hall.  Under this proposal the Village Hall Group would be disbanded but be encouraged to form a Community Association with other groups in the village, independent of, but with the support of the Parish Council.  This group would continue their research and when they have a viable option the group should present it to the Council to seek full support for the plan.   The proposal to rescind the resolution was, following discussion, defeated by 5 votes against to 4 votes for. 
3.2 Mrs Pound requested that, following the minute (Item 11.3) on the Football Club Lease, the following statement be added.  “Mrs Tull stated that no lease should be drawn up which would impede or compromise the building of a village hall on this site”.  All agreed to add this to the minutes.
Mrs Tull proposed, Mrs Smart seconded that the Minutes be signed subject to the above (Item 3.2) alteration.  5 Councillors agreed, 1 against and 3 abstentions.
4. Declarations by Councillors of personal interests in items on this agenda. None
5. Matters arising from the above minutes not dealt with in separate items below. 
5.1   Emergency Plan
Mrs Pound had circulated a statement stating that the Emergency Plan Group had not heard from Mr Lloyd Harris of CDC regarding the draft plan and, until they have, there was nothing further to discuss.   Mrs Pound’s statement had answered questions from the PC Meeting in November regarding the appointment of post holders and their suitability to hold those posts.  
5.2 Village Hall Group.  Mr Bedford stated that he felt, despite the Village Hall Group having been disbanded, the parish still needed a contingency plan for a village hall in the future and that through a Community Association, work on this project should continue.  He proposed that he write a statement laying out an outline contingency plan, the way forward for the group and its time frame.  Mr Bedford will circulate this statement to the council.
6. WSCC Councillor. 
Councillor Whitehead commented on the damage suffered by the village in the recent storm.  Mrs Whitehead reported that WSCC is planning to carry out surface dressing on some of the roads in the area.  No dates have been given but Brimfast Lane, Mill Lane and Rookery Lane have been listed in the report.
7. CDC Councillor.  Mrs Tull reported there had been one Cabinet Meeting but no District Council Meeting since the New Year.   Mrs Tull gave the latest figures on housing numbers in the district.  There have been 12 new homeless applications and 48 new applications for housing in November alone for those sectors that have priority qualifications .  The total number on the District register is now 5,165, of which 3,815 have a local connection to their village.  
8.      Football Club
8.1 Terms of proposed lease.  A letter from the Council’s solicitors had been circulated to Councillors.  This letter laid out options to extend the length of the lease from 7 to 20 years to give the Football Club security of tenure of 15 years or more which would enable them to apply for large grant funding.  Mr Harland had enquired of SALC whether, as owners of the ground, the PC could apply for grants on the Club’s behalf.  This was thought to be possible, but as the grants would be sought from sporting sources the PC would probably not be eligible to apply.  Mrs Hall reported that the Football Club was applying for a grant from CDC and suggested that if that was the case, this discussion should be delayed.  As this information on the grant application was not confirmed, the Council could not consider it in the discussion.   Councillors were asked to vote on whether they would approve, in principle, a lease of more than 7 years.  All councillors agreed not to extend the lease. 
8.2 Football Club Insurance.  Mr Harland had seen the Football Club’s certificate of insurance for PLI of £10,000,000.
8.3 Inspection of the Pylons.  The report of the structural inspection had been circulated to all Councillors.  The pylons have all been inspected and all considered safe until November 2014 when they will be inspected again.  Mr Bedford raised the electrical certificate.  Mr Harland had seen a certificate but confirmed that the FC was waiting to have that certificate extended.  Mr Harland confirmed that the electrician had used a hoist to inspect the lamp fittings and should additionally be able to certify that the fittings were safely attached.  The Football Club is planning to fit new light fittings to the pylons.  The fuses of these fittings will be incorporated into the light fittings and the old fuse boxes near the ground removed.
9.     Memorial Playing Field
9.1 Inspection of Trees.  The inspection of the trees was due to have taken place in the first two weeks of this month.  The Clerk will contact the contractor to establish when the Council may expect his report.
10. Assets & Amenities Workgroup
10.1 Assets & Amenities Report dated 7th December 2011 had been circulated to Councillors.
10.2  Playground Inspection Rota.  This is being drawn up and the Clerk asked that she be sent a copy of the rota and the inspection reports.
10.3 Mr Malir raised the quotation for £650 + VAT from Monsters for an inspection and service of equipment in the playground. Mr Harland recommended that the Council use Monsters who installed the equipment, particularly while that equipment is under warrantee.  Mr Malir asked what that service would include and Mr Malir suggested that he investigate other quotations for this inspection.
10.4 Annual Playground RPI Inspection.  The Clerk had a quotation from Mr Nick Adams who has inspected the playground for the last two years.  Mr Harland suggested using a different inspector this year and has requested a quotation from a company recommended by the Council’s insurance brokers.  The inspection is not due until August.
10.5 Benches.  The benches by the bus stop and by Florence Pond are in need of maintenance.  Mr Hall will investigate what needs to be done and report to the Council.
10.6 Any other matters.   Mrs Hall raised the possibility of putting up a village sign to commemorate the Queen’s Diamond Jubilee.  Mrs Hall had been in contact with the Selsey Tram Company who had informed her that they would donate their signs to the Council which could be adapted for this project.  Mrs Hall will investigate the likely cost of recycling these signs.  The Council has set aside £500 in the budget for the Jubilee but more may need to be raised by fund raising events.  Mrs Ranjbar suggested that the public should be included in this discussion and asked for other suggestions to commemorate the Diamond Jubilee.
11.    Highways, footpaths and cycleways
11.1     Storm damage.  Mrs Foden reported that Chalk Lane, which suffered severe damage, was now back in operation.    It is a private road but Mrs Foden requested that the PC might consider supporting a request to have some of the large trees pollarded. The Clerk will check if any of the trees in Chalk Lane have tree preservation orders on them.  Mrs Foden reported the tree down on the footpath behind Duncan & Davis.  The clerk had reported this and the matter is in hand.   Mrs Hall reported a tree down on the footpath from Street End Lane to Brimfast.  The Clerk will report this. 
A member of the public reported a tree leaning over the highway footpath from the property, Fieldgate.  The Clerk will write to the owner of the tree.
11.2 Damaged Highway’s sign on B2145 directing traffic to Highleigh and Chichester.  The Clerk has reported it and it will be replaced.
11.3  Damage to fencing round electricity substations at the entrance to the Recreation Ground and Mill Lane.  These have been reported; the substation at the Recreation Ground has been repaired and that in Mill Lane is in hand. 
11.4 Rusty electricity junction box in Rotten Row.  The Clerk to report damage to the electricity board.
11.5.1 Mr Bedford reported on a proposed workshop style meeting between WSCC highways officers and Councillors.  This would be a private meeting, not within a PC Meeting.  Mrs Hall suggested that the public input be included by being asked for suggestions of highway problems for the agenda.  Mr Bedford already has 15 items on the agenda at present.
11.5.2 Mrs Smart reported that part of the footpath going north from the Anchor has been cleared.  Mr Harland commented that the footpath from Dyer’s Corner to the flint bus stop urgently needed attention as in places the width has been severely reduced. Mrs Hall requested that the Clerk report the footpath from the Anchor towards the garage.  This footpath is overgrown and part of it is now crumbling into the ditch, and the remainder restricted in width and needs clearing back to original line.
12. Ratification of audit appointments for financial year ended 31.3.11
12.1       Mr Harland reported that neither the Internal Auditor, nor the Councillor Accounts Monitor was formally appointed for the year ending 31.3.11.  Mr Harland sought retrospective ratification of those appointments.  Mrs Harland proposed, Mrs Smart seconded and all Councillors agreed.  Mrs Hall enquired whether Mrs Fields, the auditor, had received a formal letter of appointment.  The Clerk replied that she had.  In addition, the title of ‘internal internal’ auditor has been changed to ‘Councillor Accounts Monitor’.
13. Finance
13.1 It was reported that the Clerk had made the request to CDC for a precept of £19,735.00 for the year 2012/2013.
13.2 Approve Quotations
13.2.1 M Kennedy – grass cutting for year 2012-2013
13.2.2 H Collins – strimming and tidying for year 2012-2013.  Mrs Hall queried whether the Sheep Wash, which is in fact not on Parish Council land should be the responsibility of the PC.   The PC has historically assumed responsibility for the Sheep Wash and it was felt that if the Council did not do it, it would not be maintained. 
13.2.3 Mrs F Fields – £75 (auditor)
13.2.4 Falco – repair wall of shelter in playground £258.00 + VAT.
These quotations were read out to Councillors and unanimously approved by the Council.
13.3     Income
13.3.1 HM Customs & Excise    £6092.46
13.4 Payments from Community Playground Grant
13.4.1 Playground Group has been given extension to 31st March 2012 to spend remainder of grant 
13.5  Payments made since last meeting
13.5.1  M H Kennedy (grass mowing)     £102.00
13.5.2 SPCC (Parish Magazine for Clerk)    £7.00
13.5.3 Royal British Legion  (Poppy Appeal) £60.00
13.5.4 T MacIntyre (November Pay)      £399.73
13.5.5 HM Revenue & Customs (Clerk’s Tax)  £100.80
13.5.6 T MacIntyre (December Pay)  £399.73
13.5.7 M H Kennedy (Grass mowing)  £102.00
Mrs Foden proposed and Mr Bedford seconded that items 13.3.1 to 13.5.7 be taken en bloc.  All Councillors agreed. 
14. Clerk’s Remuneration
Members of the public and the Clerk were asked to leave the hall while the Clerk’s remuneration was discussed.  Mr Harland asked the Council to approve an ex-gratia payment of £500 for the Clerk for unclaimed overtime worked over the past year.  Mr Harland proposed, Mrs Ranjbar seconded and all agreed that the above be approved. 
15. Reports
15.1 Peninsula Community Forum.  The minutes from the meeting had been circulated.
15.2 Pagham Harbour.  Mr Harland reported that there was nothing further to report other than that there has, as yet, been no agreement between WSCC and the RSPB.  Mr Bond’s ‘Good Conduct Group’ had met and agreed what should be in the ‘Good Conduct’ rules and that will go forward to Natural England and the Environment Agency for their approval.
15.3 Manhood Peninsula Steering Group and Pagham Harbour Issues Group.   Mr Harland reported on the Marine Conservation Zones. The whole of Pagham Harbour has been put forward as a conservation area.  The special reference area where rare snails are said to have been found, south of the harbour mouth on Church Norton Spit, is an area of potential concern if it interferes with needs to protect property in the future.  This falls within Selsey Town Council’s area of responsibility but will affect this parish.  This will go forward for confirmation by a government minister and there is expected to be a public consultation starting in July this year.
17.     Correspondence.   None.
18. Matters of urgent public importance.   None
19. Matters of Information.  None

Meeting closed at 9.20pm

Present: Mr P Bedford, Mr A Harland, Mrs D Pound, Mrs C Ranjbar, Mr A Malir and Mrs E Smart 
The Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mrs P Tull, Mrs C Hall and Mrs V Foden

2. Minutes of the planning meeting held 26th October 2011 to be signed as a true record.
Mr Harland proposed and Mrs Smart seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes. 
3.1        35 Chalk Lane.  Mrs Smart enquired whether the Clerk had heard from CDC regarding 35 Chalk Lane.  The Clerk had received a reply from the Enforcement Officer to say that the house was not, in their opinion, uninhabitable, notwithstanding the alterations made by the owner .  They will investigate the high wall between 35 and 36 Chalk Lane and will inform SPC of their decision within the next month.  With regard to the mobile homes, the Clerk will write to CDC again to ensure that the caravans on the land are being investigated.  Mrs Smart suggested that she take photographs which will demonstrate to the CDC Enforcement Officer the changes taking place on the property.
4.     Declarations by Councillors of personal interests.  None
5.     New Applications for discussion.
5.1     SI/11/04434/DOM
Applegate Mill Lane Sidlesham Chichester
First-floor extension over existing flat roofed sections. Single storey rear and side extension following removal of rear and side conservatories, and re-fenestration of building.
O.S. Grid Ref. 486376/97479
No Objection.  All Councillors agreed. 
5.2  72 Lockgate Road Sidlesham Chichester West Sussex
Stationing of 3 caravans for residential purposes by agricultural workers.
O.S. Grid Ref. 484483/99650
Object.   The Council required evidence to support the claim that the caravans were for residential purposes for the owners’ agricultural workers.  Bearing in mind that the Council believes that bio-diesel is the main business of the property this is not, in their opinion, agricultural.  Should permission be granted, however, the Council felt that this should be temporary, to be reviewed after three years.  In addition, the Council would like to see evidence that the portaloos are emptied weekly.   Councillors took a vote and all agreed to object. 
5.3     SI/11/04648/FUL
Greatham Farm Ham Road Ham Chichester
Installation of solar PV panels.
O.S. Grid Ref. 483781/94984
No Objection.  All Councillors agreed.
6.     Planning Decisions 
6.1      SI/11/03812/PLD
Rose Cottage Mill Lane Sidlesham Chichester West Sussex PO20 7LU
Erection of photovoltaic panels and supporting framework.
REFUSE
6.2      SI/11/03771/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester West Sussex PO20 7NB
Variation of Condition No.2 of planning permission SI/11/02357/FUL to allow all year use of extension as holiday let.
PERMIT
6.3     SI/11/00555/FUL
Berryrose Garden Cottage Chichester Road Sidlesham Chichester West Sussex PO20 7PY
Proposed replacement dwelling, garage and associated external works.
PERMIT WITH S106
8.    General Planning Matters
8.1     Localism Act.  Mr Bedford had acquired a copy of the ‘Plain English’ summary of the Localism Act.  Mr Bedford had read the document and brought the following points to the attention of the Council:
.       new power to decline retrospective applications, irrespective of whether a situation has been in place for four years or more.  In addition, where buildings have been deliberately concealed, the four year rule could be overruled.
.       The Act would enable councils to remove structures (fixed or moveable) used for unauthorised display.
8.2   Mrs Pound enquired how much time the landcruise business in Chalder Lane had been given to find alternative premises for their business.  The Clerk will enquire.
8.3    Mr Harland asked the Clerk to write to Enforcement to report that cars are still parked on the Forecourt of Enborne Garden Centre despite Planning Permission having been refused.
9.    Planning Correspondence.   None
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.  None

Meeting closed at 7.50pm

1. Questions from the public present at the meeting on subjects other than those on the agenda.
A member of the public raised a number of questions relating of the ‘internal’ audit of the parish’s accounts. These were partially answered, but as the list was long, the parishioner was asked to give the clerk a copy of his questions, which would be fully answered in a written response.
2. Apologies for absence.  Mrs C Hall
3. Minutes of the Parish Council Meetings on the 21st September 2011 and 5th October 2011 to be signed as a correct record.  Mrs Smart proposed, Mrs Ranjbar seconded and all Councillors agreed.
4. Declarations by Councillors of personal interests in items on this agenda. None
5. Matters arising from the above minutes not dealt with in separate items below.  None
6. WSCC Councillor.  Councillor Whitehead stated that the proposed merger of the East Sussex and West Sussex fire authorities and fire services has been postponed.  The final figures are not yet available to work out the precept from West Sussex’s point of view and WSCC needs to establish that the precepts of East and West Sussex fire services are close enough to make a merger possible.  WSCC will, however, proceed with the merger of the two fire control centres which will be somewhere along the A23 corridor.  Councillor Whitehead also reported that gritter lorries had been out.  They now carry SATNAV and are larger lorries so carry more grit and are more economical. 
7. CDC Councillor.   Mrs Tull reported that there had been no major meetings.  She reported on discussions continuing with regard to the probable delay to the LDF.  In addition, the Council is continuing to transform CDC services in order to make ongoing savings.
8.      Hall Work Group.
Mrs Tull expressed surprise that the Hall Work Group Meeting, which she had understood would involve Parish Councillors, the Hall Work Group and Mrs Beaton, had in fact been attended by a large number of invited parishioners.  Mrs Pound stated that she did not think they could have justified a visit by Mrs Beaton for the few Councillors who were able to attend on the day selected for the meeting and had, therefore, invited those parishioners who had expressed an interest in the village hall proposal.  Mr Harland read out the following formal resolution to the Council:
“This council requested that the Village Hall Workgroup set up a meeting between the council, members of the Workgroup, and Mrs Beaton of Action in Rural Sussex, to discuss the subject of a village hall in Sidlesham.
When Councillors (and the clerk), who were not members of the Workgroup, arrived for the meeting arranged on 7th November, they were very surprised to discover a considerable number of parishioners also present.
No prior request had been made by the workgroup to invite members of the public to what was intended to be a private meeting between councillors, the workgroup and Mrs Beaton.
The Council is disappointed that the workgroup took such action, as it was contrary to the objective of the meeting and restricted the ability for all parties to have a full and open discussion.
This fact combined with the continued lack of a substantiated business proposal leads this Council to conclude that the workgroup is no longer working in partnership with the Council and as such has spent enough time supporting its remit.
He therefore tabled a motion that with immediate effect the Sidlesham Village Hall Workgroup heretofore operating under the aegis of the Council is disbanded.”
The resolution was seconded by Mrs Tull.  Mrs Pound felt that the HWG were very pleased with the way in which the meeting had been conducted and that those Councillors who had attended the meeting had had every opportunity to ask questions of Mrs Beaton.   Mrs Pound regretted that Councillors had felt that this was to be a private meeting but this could not have been the case because Mrs Beaton is funded by the County Council to give out as much information as possible and not to attend private meetings. Mr Bedford felt that a misunderstanding over the nature of the meeting should not lead to the Parish Council being diverted from looking at proposals for a new village hall and developing a contingency plan in case the lease on the Church Hall is not renewed in 2021.  Mrs Tull felt that a Community Association could be formed and that Association should then continue with the village hall work.  Although Mrs Pound has found that there is a good level of support for the village hall proposal, Mrs Tull stated that, in her view, there were also many people in the parish who were not in favour on financial grounds, the size of this community and with regard to other facilities in this area.    Mr Harland’s proposal was put to the vote and carried by 5 votes for and 3 against.   Mr Harland then read out the following statement:   
 “The majority of current councillors have not been convinced that, at least in the foreseeable future, a further hall building is needed. They also have strong reservations firstly that such a project could be built without substantial borrowing and the financial burden that would entail on the level of the precept. Secondly, that when built, whether sufficient income could be generated to make such a building self-supporting for running costs and future maintenance, again without adding to the level of the precept.
Clearly, should the Parochial Church Council fail to renew its lease on the Church Hall premises in 2021, then that would force the issue. Until such time, the Council will keep a close eye on the lease negotiations which are due to commence around 2016. The Council notes that the current expiring lease was originally agreed for a term of 50 years.
If in the meantime a Community Association is created with a view to promoting the building of a village hall, it is clear that, if such a scheme is to go ahead at some time in the future, then a very substantial fund would have to be raised by the community towards the cost of the project. Should the fund raising prove successful, then a future council would clearly be influenced by that fact.
The Council, as always, will remain open minded to proposals and suggestions that aim to improve the village and the facilities available to parishioners.”

9.    Emergency Plan
Mrs Pound had circulated  a draft of the Emergency Plan.  Mr Harland proposed that the Council did not discuss the Plan until the final draft version has been completed.  Having read the plan, some Councillors have points which they would like to raise and Mr Harland suggested that they send them to Mrs Pound by email to be considered by the Emergency Plan Group.    Mrs Pound had brought to the meeting the map of the area which will be attached to the Plan.  This is to be used on line to extract information regarding the contact details of those responsible for each area.  Mr Harland added that when the final plan is presented to the PC, the Council will expect to see all the confidential information and, after the meeting, that information will be returned to be kept confidentially or destroyed.  Mrs Tull raised the point that the Emergency Plan should be in the ownership of the Parish Council and therefore the current Chairman, now or in the future, should be referred to as the coordinator.  Mr Malir asked that Mrs Pound supply the Council with a summary of the process by which post holders had been appointed and their suitability to hold those posts.
10.    Playground update
10.1      Mr Harland reported that the project is now complete.  The final tidying up has been done and the playground is now the responsibility of the Assets and Amenities Group.  Following a playground inspection, Mr Harland has written to Monsters to report five points which need attention. 
10.2     Mr Harland requested that the Chairman of the Assets and Amenities Group draw up a rota for inspections of the playground.  Mrs Tull will follow up on her request for a check list of playground equipment from CDC.
Mr Harland expressed his thanks to all involved in the playground project which has proved extremely successful.
11.    Football Club.
11.1     Mr Harland reported that the pylons are to be dipstick tested early next week.  Provided the pylons are fit for purpose, the Council will be issued with a certificate which will give the period of time for which the certificate is valid.  The Council will pay for the inspection but that will be reimbursed by the Football Club.
11.2    Mr Harland had a quotation for a survey of the trees on the Recreation Ground.  Mr Gale will produce a map of the trees, indicate where work needs to be done and how much that work would cost.  The quotation for the initial survey is £320 plus VAT.  The Clerk had also met Mr Hayes at the Recreation Ground and requested a quotation for drawing up the map and conducting a survey of the trees.  The Clerk had not yet received the quote despite reminders and will contact Mr Hayes again to try to obtain the quote within the next 7 days.  If not, the Council agreed to commission Mr Gale to do the work. If there were two quotes, then it was agreed that the cheapest would be accepted.
11.3     Mr Harland and the Clerk had met with Mr Jones (Chairman) and Mr Rowland (Secretary) of the Football Club to discuss the draft Agreement.  The Football Club still has one major difficulty with the Agreement and that is the length of the lease which is, for legal reasons, set at 7 years.  This would not give the Club sufficient security of tenure to apply for any sizeable grant for funding.   Mr Harland had written to the Council’s Solicitor to enquire whether there would be any way that security of tenure could be achieved for the Club within the lease. The Solicitor was unable to provide a solution to the problem.  Mr Harland stated that he would enquire from SALC whether it would be possible for the PC to apply for grants on behalf of the Football Club.  In addition, there are copies of old agreements with a parishioner and Mr Harland had asked the FC to look into these to see if they might provide a way through the problem.  Mrs Tull stated that no lease should be drawn up which would impede or compromise the building of a village hall on this site. 
12.      Highways, footpaths and cycleways
12.1     Signs on the highway.  The Clerk had received a letter from the Highways Authority informing her that they had removed 18 signs from the road side.
12.2    Van parked south of the garage on the B2145. The Clerk, having reported the van, had heard that the van was registered and taxed and therefore the Highways Authority could not demand that it be removed.  There are cars for sale parked in the lay by to the north and south of the van.  These have different telephone numbers but the Chairman will make enquiries as to whether the telephones refer to the same organisation.    If that is the case, the Clerk will report the matter.
12.3    Clearance of vegetation of footpath on main road near Dyers Corner.  Mr Harland requested that the Clerk continue to push for this to be done.  Councillor Whitehead stated that if the Council needed any help in urging action from Highways, the Clerk should contact her.
12.4    Flooding at Challens.  Mr Harland reported that Mr Taylor of Challens had had a reasonable response to his latest email and Mr Harland suggested that the Council leave the matter to be dealt with by Mr Taylor and the authorities for the moment.
12.5    Any other matters.  Mr Bedford reported from the South Chichester Local Committee Meeting on the offer from the Principal Community Highways Officer, Tracey Webb, to attend a Parish Meeting to discuss highway issues with a view to initiating a review of traffic management within the parishes.  Mr Harland suggested that Mr Bedford send an email to Councillors requesting points that could be addressed at a private meeting with Ms Webb.  Once points of discussion were to hand, Mr Bedford will set up the meeting and Councillor Whitehead requested that she be invited to the meeting.
13.    Pagham Harbour
Mrs Smart reported that she and Mr Harland together with Mr C Bond and Mr Openshaw (both current permit holders) had attended a meeting at County Hall on 10th November 2011.  It was decided that boat permits will be withdrawn as they are illegal and they will be replaced by a Code of Conduct.  Mrs Smart also reported that a group was formed to draw up the new Code of Conduct  which WSCC Chairman Mike Coleman will lead.   Mr Chris Bond was also asked and accepted to be on the group.  When the Code of Conduct has been agreed, copies will be placed on boards at the harbour entrance and Sidlesham Quay.  This Code of Conduct requires the approval of Natural England and the Environment Agency. 
14.    Council Insurance
Mrs Pound had sent an email to the Clerk following a discussion with the Clerk of Chidham PC (who have PLI cover of £20m) informing her that their premium was just over £600.  The Clerk had contacted ACRE through whom Chidham had arranged their insurance and they had passed the information on to Zurich Insurance for a quotation.  The quotation for Sidlesham for insurance covering all items covered in their present policy, but with PLI raised to £20m, was £1,833.94.  The reason for the difference in premiums is that Chidham has no assets to insure, where Sidlesham has assets of over £100,000 and, in particular, the playground.  The playground All Risks Insurance adds about £1000 to the premium.  Mrs Tull raised the point that when the matter of Sidlesham’s insurance was last raised, the Clerk had written to the Clerk of Chidham to enquire about their increased PLI and received a reply, which she had circulated, stating that the increase was for the duration of work on their sea defences but would revert to £10m when the work was complete.   
15. Finance
15.1       Audit for year ending 31st March 2011 completed by Mazars for Audit Commission and required notices posted on the PC boards for a period of 14 days. 
15.2       Approve appointment of Mrs F Fields as internal external auditor for the Parish Council for 2011/2012 audit.   Mr Harland proposed and Mrs Tull seconded the appointment and all Councillors agreed.
15.3      Approve appointment of Mr A Harland as internal internal auditor to vet the accounts at least twice a year and inspect the bank statements every other month for the Parish Council for 2011/2012.   Mrs Tull proposed, Mr Malir seconded and 7 Councillors agreed the appointment with one abstention.
15.4  Present and approve proposed precept for 2012/2013 Financial Year.   Following a meeting of the Finance Work Group a suggested amount of £19,735 for the Parish precept was presented to the Council.  Mrs Smart proposed and Mrs Foden seconded that the precept be accepted.  All Councillors unanimously agreed.  The Clerk was authorised to make an application for the amount when called by CDC.    
15.5     Income
15.5.1    Mr P Albrecht   £2.40
15.6 Payments from Community Playground Grant
15.6.1    Timothy Roe            £100.00 
15.7   Payments made since last meeting
15.7.1    Action in Rural Sussex (Village Hall Courses)  £46.00
15.7.2    T MacIntyre (Sept. Salary)    £399.73
15.7.3    H M Revenue & Customs (Clerk’s tax July to Sept)   £100.80
15.7.4    Grab & Tip (Littlehampton)          £456.00
15.7.5    Knight Fencing                 £192.00
15.7.6    M H Kennedy (Grass mowing)    £204.00
15.7.7    Mazars (2010/2011 Audit)    £660.00
15.7.8    H B Collins (strimming Old Quay,Florence Pond,Bird Pond,Old Square,Playground)  £1275.60
15.7.9    Grab & Tip (Littlehampton) (Remove soil from Rec.Ground)    £1140.00
15.7.10   S J Heard (excavate tree stumps,brambles & clear ditches) £805.00
15.7.11    T MacIntyre (Oct Salary)  £399.73
15.7.12    D Forden (Remove old path & lay new)      £450.00
15.7.13    H B Collins (strim playground & Old Mill)  £150.00
15.7.14    PCC (Hire of hall)                                      £38.75
15.7.15    T MacIntyre (expenses August – Oct 2011)  £141.20 
Mrs Smart queried the amount spent on the strimming by Mr Collins.  The Clerk explained that the large invoice for £1275.60 from Mr Collins had included many large items which are only carried out once annually.  In addition, Mrs Smart queried the cost of the work carried out by the Grab & Tip.  Mr Harland stated that this was the final work done on tidying up the playground and came out of the playground fund of £5000 previously allocated by the council.  Mrs Tull suggested that the Play Day had incurred considerable expenses but this expense was explained as funding which came from an additional grant given specifically for such events.  
Mrs Smart proposed and Mr Bedford seconded that items 15.5.1 to 15.7.15 be taken en bloc.  All Councillors agreed.
16. Reports
16.1      Mr Harland read out a report from PCSO Sean Keefe in which he informed the Council that the team has a new sergeant, Alan Fenn.  The team now comprises Sgt Alan Fenn in charge of the Manhood Peninsula, PC Andy Rawlinson, PCSO Sam Treagust and PCSO Sean Keefe covering Selsey, Sidlesham, Hunston and Mundham.  They have a new non emergency number – 101 replaced the 0845 on 1st November 2011.  PCSO Keefe reported on the rise in the number of burglaries across the Peninsula; mainly break ins into outbuildings.  He stressed the importance of a good padlock.  PCSO Keefe stressed that if anyone would like advice, they should get in touch with one of the team.
16.2       Manhood Peninsula Steering Group (MSPG).  Mr Harland reported that matters on the agenda for the meeting did not particularly apply to Sidlesham.  However, Mr Harland had raised the appeal re the Madestein Development. As a result a letter confirming objection to the proposed plans had been sent.
16.3    County Local Committee.  Mr Bedford reported on the 20 mph proposed speed limit within the City of Chichester.  Consultation will start within the City but it is still unclear how this will be carried out.  The likely option is that all main roads will remain at 30mph, but that all side roads will be reduced to 20mph.
16.4    Annual Parishes Meeting.  Mr Bedford and Mrs Hall attended the meeting.  Mr Bedford had circulated a report on the Meeting.  Mr Bedford stated that, following changes to the ELD consultation process, ELD applications are essentially legal decisions, and would be dealt with by the planning officers, and as a result the Council could be unaware of an application being considered.  Mr Bedford requested that the Clerk formally write to the District Council requesting that the information on ELD’s be made available to the Council.
17.     Correspondence
17.1       Poppy Day donation.  It was proposed that the Council increase their contribution to £60.  Mrs Tull proposed, Mr Bedford seconded and all Councillors agreed.
17.2      FWAG Subscriptions.  The Council agreed that the PC should no longer subscribe to FWAG.
18. Matters of urgent public importance.   None
19. Matters of Information.  Mrs Smart reported that people who had been hare coursing had been seen in Church Farm Lane and Rookery Lane.  Mrs Smart requested that should anyone involved be seen, they should be reported to the police, including vehicle registration nos.
Meeting closed at 9.20pm

(Unapproved)
Present: Mr P Bedford, Mr A Harland, Mrs C Hall, Mrs P Tull, Mrs D Pound, Mrs C Ranjbar, Mrs V Foden and Mrs E Smart 
The Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mr A Malir

2. Minutes of the planning meeting held 5th October 2011 to be signed as a true record.
Mrs Tull proposed and Mrs Smart seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4.     Declarations by Councillors of personal interests.  Mrs Foden declared an interest in 35a Chalk Lane, Sidlesham (Item 5.6 on the Agenda).  Mrs Foden will speak but not vote.

5.     New Applications for Discussion
5.1      SI/11/03886/TCA
Thornscroft Mill Lane Sidlesham Chichester
Notification of intention to crown reduce by 30% on 2 no. Cherry Plum trees (purple leaved) and 1 no. Acer Negundo (Box Elder tree).
O.S. Grid Ref. 485890/97212
No objection.  Agreed unanimously by Councillors.
5/2    SI/11/04009/ELD
Green Lane Piggeries Highleigh Road Sidlesham Chichester
Use of building as a dwelling house, or for residential purposes.
O.S. Grid Ref. 484482/98176
While the Council could offer no evidence to counter this application, the Council considers this an unsuitable building for permanent occupation. 
5.3     SI/11/04010/ELD
Green Lane Piggeries Ham Road Sidlesham Chichester
Use of land for stationing of caravan for the purposes of residential accommodation.
O.S. Grid Ref. 484550/97774
Again, the Council has no evidence to counter this application but would oppose any further application to erect a permanent building on the site as this site falls within the flood area.
5.4     SI/11/03045/FUL
Anchor Farm 61 Street End Lane Sidlesham Chichester
Retrospective application for erection of fencing.
O.S. Grid Ref. 485415/99293
Object.  The Council considered the fence to be intrusive and would detract from land which immediately adjoins the Sidlesham Church Conservation area.
5.5     SI/11/03464/FUL
Jakes Nursery Selsey Road Sidlesham Chichester
Retrospective application for demolition of existing glasshouses and construction of new.
O.S. Grid Ref. 485414/98526
No objection.  All Councillors agree.
5.6     SI/11/03964/COU
35 Chalk Lane Sidlesham Chichester West Sussex
Change of use of horticultural land to garden land.
O.S. Grid Ref. 485119/97672
Object.  The Council object to this change of use.  It was brought to the Council’s attention that the dwelling house at 35 Chalk Lane has been altered internally and is now uninhabitable.    There are several caravans on the property with lodgers living therein and the Council asked the Clerk to enquire if the owner of the property has Planning Permission for these caravans and whether the rates have been paid on the property.  Additionally, a high wall has been built on the the boundary between this property and its neighbour without planning permission and it was also brought to the Council’s attention that the foundations of the wall were inadequate for the size of the structure and therefore dangerous.  In addition, the Clerk was asked to write to Environmental Health and ask that they investigate the state of the house.
The Council agreed by 7 votes with 2 abstentions. 
5.7     SI/11/03958/PLD
The Homestead, Rotton Row, Sidlesham, Chichester PO20 7QS
Increase the height of the lower part of the brick wall to match the existing wall.
No objection.  All Councillors agreed.
6.       Planning Decisions
6.1         SI/11/01429/COU
Robbies Boxes And Palletts Keynor Lane Sidlesham Chichester West Sussex PO20 7NG
Repositioning of caravan used as office/mess room, ancillary to use of the land (SI/60/92.)  Additional use of part of the site for B8 use class storage – shown hatched.  It was noted that a sign advertising office space to let had appeared on the site.  This was of concern if it related to the office subject of this planning consent as this has been granted in support of the main use of the site and not for a separate activity.
PERMIT 
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
7.      Planning Appeals
7.1       SI/10/04990/FUL
Easton Farm, Easton Lane, Sidlesham, Chichester, West Sussex, PO20 7NU    
Madestein UK Ltd 
The Clerk was asked to resubmit the Council’s original letter to reiterate their objections to this Application.  The Clerk was asked to add a covering note stating that it has come to the Council’s attention that the applicants have now acquired a further 400 acres adjacent to this site.
8.    General Planning Matters
8.1     Proposed 50 houses to be built in Selsey – exhibition on 25th October 2011.
Mrs Hall and Mr Bedford attended the exhibition.  Mrs Hall reported that they had been surprised to be informed that the Developers considered that these houses would make no difference to the traffic levels on the B2145, schools, surgeries and other services.  The application has not yet been submitted to CDC but Mr Bedford said that the Agents for the project had stated that they would welcome any comments and would include these comments with the application.   Mr Bedford will draft a letter in reply to the consultation.
8.2     Mr Harland raised the matter of highways street furniture.  Mr Harland asked the Clerk to write to the Highways Authority and ask that they investigate.    
9.    Planning Correspondence
9.1     National Planning Policy Framework Consultation.  Mr Bedford had circulated to Councillors his response to this Policy Consultation before it was submitted.  Councillors all agreed that Mr Bedford had fully addressed the issues concerning this Council 
10.   Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.

Present: Mr P Bedford, Mr A Harland, Mrs V Foden, Mrs P Tull, Mr A Malir and Mrs E Smart, 
1 member of the public and the Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mrs D Pound,  Mrs C Ranjbar and Mrs C Hall

2. Minutes of the planning meeting held 17th August 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Foden seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4. Declarations by Councillors of personal interests. None

5.     New Applications for discussion.
5.1      SI/11/03057/FUL
Enborne Garden Centre Selsey Road Sidlesham Chichester
Use of vacant greenhouse for a temporary period of three years for the holding of indoor markets for up to 14 days per annum.
O.S. Grid Ref. 485605/96795
OBJECT
The Council felt that there is insufficient parking on the premises for a market and that the building is of an unsuitable structure.  In addition, the area is expecting an increase in traffic as a result of changes at Pagham Harbour Nature Reserve and that the Medmerry Managed Realignment will increase traffic over the next nine months.  Therefore, the increase in traffic when the markets are held would be unacceptable.   The Council felt that approval for this application for a 3 year period could set an unacceptable precedent.
All Councillors agreed. 
   
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
6.    Planning Decisions
SI/11/02365/FUL
Landcruise Motorhome Hire
1 Chalder Farm Cottages Chalder Lane Sidlesham Chichester West Sussex PO20 7RN
Continued use of land for the storage and hire of motor homes for a temporary period of 18 months.
REFUSE
6.2    SI/11/02665/DOM
Hatchers Sidlesham Chichester West Sussex PO20 7PY 
Replacement dormer windows and new conservation rooflights.
PERMIT
6.3    SI/11/02862/FUL
Hillfield Car Sales
Enborne Business Park Selsey Road Sidlesham West Sussex  
Continuation of use of car park for the display of cars for sale. Non compliance with condition 24 on planning permission SI/05/01644/FUL.
REFUSE

7.    Planning Appeals
7.1     SI/10/04692/FUL
The Piggeries, Land East of Ham Road, Sidlesham
Retention of access track and hardstanding in connection with change of use of agricultural land to a mixed use of agriculture and keeping/breeding of up to 6 horses.
OBJECT
The Council reiterated its objection to this application on the grounds that the original application for the barn was for a hay barn to supply fodder for sheep on site.  Construction of a hard trackway and hardstanding would be an inappropriate overdevelopment of the site and unnecessary for the original intended use.  The expansion into the keeping and breeding of horses is outside of the permitted agricultural use for which the original planning permission was granted and will lead to an over intensification of the site in this rural setting. 
   
8.    General Planning Matters. 
8.1     Medmerry Managed Realignment
Mr Bedford had drafted a letter to West Sussex Highways Authority and the Environment Agency regarding the traffic involved in this project.  Mr Bedford has requested that the lorries avoid periods of the day when traffic is heavier and particularly take into account the start and finish of the school day as the lorries will be driving down Keynor Lane past the school gate.
Mr Bedford had a map of the area and the proposed access routes.  The map was too small and unclear so Mr Bedford suggested that the Clerk obtain a more detailed map of the area.
9.   Planning Correspondence. 
9.1     CDC Core Strategy Preparation Document Consultation
It was suggested that this Consultation is a matter that should be discussed at the full Parish Council Meeting.  Mr Harland, however, stated that Sidlesham Parish is an unsustainable area for future housing expansion and therefore no development is proposed for it.  Sidlesham has major concerns about development within the Manhood Peninsula and its adverse impact on the highway infrastructure and overall environment.  It is particularly concerned about further development in Selsey and increased traffic levels on the B2145.  
9.2    Barn on Ham Road
The Clerk had been informed that the building has not been constructed in accordance with the approved plans.  However, the departures are minor and CDC Enforcement is in discussion with the owner to undertake the necessary works to remedy this breach.
9.3   Sunnybrook Barn Mobile home and storage of building material.
The Clerk had been informed that the mobile home on the land is permitted until a Certificate of Completion for the Barn has been issued by Building Control.  Mrs Tull asked the owner of the property, who was present at the meeting, when she expected the Certificate of Habitation to be signed, considering that they have been living in the barn for a number of years.  The owner replied that she expected that to be within six months.  The owner is storing materials in the mobile home at present. 
Regarding the storage of building materials, plant and a portacabin on the field, CDC Enforcement had informed the Council that a breach of planning control has been identified and they will carry out a compliance check.  The machinery is on land owned by Mr Craig King. 
10.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required. 
  

  Meeting closed at 8.00pm

Minutes of Planning Committee Meeting in The Church Hall, Sidlesham at 7:00pm
(Unapproved)
Present: Mr P Bedford, Mrs P Tull, Mrs D Pound, Mrs C Ranjbar, Mrs V Foden,  Mr A Malir and Mrs E Smart, 
4 members of the public and the Clerk (Mrs T MacIntyre)

1. Apologies for absence.  Mr A Harland and Mrs C Hall

2. Minutes of the planning meeting held 12th September 2011 to be signed as a true record.
Mrs Smart proposed and Mrs Foden seconded that the minutes be signed. All Councillors agreed.

3. Matters arising from the above minutes.  None

4.     Declarations by Councillors of personal interests.  None

5.     New Applications for Discussion
5.1       SI/11/03390/FUL
Shotford Manor House  Mill Lane  Sidlesham  Chichester
Change of use of land to northwest to garden land, and the erection of a single storey side extension to provide a double garage.
O.S. Grid Ref. 485755/97381
The Council had no objection to the single storey extension but would like to seek clarification on the change of use of the land.  The Council had concerns regarding the change of use from agricultural to residential and the precedent that this could set in this conservation area.  
5.2    SI/11/03535/DOM
7 Cow Lane Sidlesham Chichester PO20 7LN
Extend existing veranda around side and front elevation to incorporate a front single storey extension.
O.S. Grid Ref. 484839/97329
No Objection.
5.3    SI/11/03771/FUL
The Crab And Lobster Mill Lane Sidlesham Chichester
Variation of condition 12 of planning permission SI/11/02357/FUL to allow all year use of extension as holiday let.
O.S. Grid Ref. 486190/97310
No Objection.   The Council had no objection to the year round use of the extension for short term holiday lets.  However, should the extension be required by a member of staff in the future, the accommodation should revert to staff accommodation.  In addition, the Council suggested that an emergency plan be in place for evacuating the building in the event of a flood. 
5.4    SI/11/03730/FUL
Chalder Lane Nursery Chalder Lane Sidlesham Chichester
Proposed installation of ground mounted photovoltaic panels.
O.S. Grid Ref. 485742/99257
No objection.  Agreed by Councillors unanimously.
5.5     SI/11/03812/PLD
Rose Cottage Mill Lane Sidlesham Chichester
Erection of solar panels and supporting framework on roof of garage roof.
O.S. Grid Ref. 485805/97360
No objection.  Agreed by Councillors unanimously.
   
    CDC Decisions since last PC Planning Meeting

    General Planning Matters

    Planning Correspondence
    Items of Urgent public importance or information relating to planning matters for referral to
6.    Planning Decisions
6.1    SI/11/03057/FUL
Enborne Garden Centre Selsey Road Sidlesham Chichester West Sussex PO20 7NE
Use of vacant greenhouse for a temporary period of three years for the holding of indoor markets for up to 14 days per annum.
REFUSE

7.    General Planning Matters.  None 

8.    Planning Correspondence. 
8.1     CDC Core Strategy Preparation Document Consultation
Councillors had read and agreed Mr Bedford’s response to this consultation document, which has been forwarded to CDC.
8.2    National Planning Policy Framework Consultation
Mr Bedford had circulated to Councillors a summary of the document which seeks to simplify the planning system.  The consultation ends on 17th October and Mr Bedford suggested that he draft and circulate a reply  which will emphasise that decisions should be made locally.  

9.    Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required. 
  
Meeting closed at 7.55pm

1 Apologies for absence.  Mr A Harland, Mrs C Hall

2.      Finance

2.1 Clearance of Florence Pond.

Following a letter to Mr Harland complaining about the state of Florence Pond, Mr Harland had obtained a quotation to clear the pond of dead trees and tidy the surrounding area.  The quotation was for £3,940.  Councillors felt that this was a major project for which Councillors should obtain more than one quote. In addition, Councillors wished to investigate alternative methods of clearing the pond which would also protect the wildlife.  The Clerk was asked to contact Mrs Sarah Hughes and request that she meet Councillors at the pond to discuss possibilities.

2.2 Playground Expenses.
Two quotes were presented to the Council to remove the old path between the Football Club and the pitch, which had been damaged during the building of the playground, and relay a new path.  The quotes were for £860 (+VAT) from PSM Building Services and £450.00 (including VAT) from D-J-F Construction.  The Council approved the quotation from D-J-F Construction.
 
2.3 Check on trees round the Recreation Ground.  A quotation of £1,200 had been received to carry out a survey of the trees for insurance purposes.  Councillors requested that the Clerk obtain more quotations to be discussed at the next meeting.

3. Matters of urgent public importance.

3.1 Weekly check on the playground.  Mrs Pound raised the matter of a rota for the weekly check of the playground and a safety checklist.  Mr Malir will arrange a meeting of Councillors at the playground to run through the list of safety checks to be made before the rota is drawn up. 
Meeting closed at 8.20pm