1.        Election of Chairman. The outgoing Chairman called for nominations for the position of Chairman.  Mr Harland was proposed by Mrs Tull, seconded by Mrs Smart.  No other nominations were received therefore Mr Harland was elected unopposed.
2.        Election of Vice-Chairman. Mr Bedford was proposed by Mr Harland and seconded by Mrs Hall.  Mr Bedford was elected unanimously.
3.        Election of Chairman of Planning Committee.  Mr Bedford was proposed by Mr Harland and seconded by Mrs Hall.  All agreed that Mr Bedford should continue as Chairman of the Planning Committee

4.     Members and Representatives.
4.1    Planning Committee. Mr Harland proposed that all Parish Councillors continue as members of the Planning Committee. This was agreed unanimously.
4.2     Finance Work Group.  In addition to the Chairman and Vice Chairman, who sit ex-officio, it was proposed by Mr Harland, seconded by Mrs Tull and agreed unanimously that Mrs Ranjbar and Mrs Hall serve on the Work Group.
4.3     Parish Council Accounts Monitor.  Mr Harland proposed and Mrs Hall seconded the appointment of Mrs Tull as Accounts Monitor.  All councillors agreed.
4.4     Assets and Amenities Work Group.  Mrs Foden agreed to continue as Chairman of the A&A Work Group.  Mr Harland proposed and Mrs Tull seconded that Mrs Hall, Mrs Ranjbar and Mr Kennedy serve on the Work Group.  All agreed.
4.5     Representative to Pagham Harbour Local Nature Reserve Community Meetings.  Mr Harland proposed that Mrs Smart continue to attend meetings.  All agreed.
4.6     Representative to Chichester District Association of Local Councils (CDALC).   Mr Harland proposed and Mrs Tull seconded that Mr Bedford continue to represent SPC at Association meetings when there are issues which affect this Parish.
4.7     Representative to Peninsula Community Forum (PCF).  It was proposed by Mrs Smart and seconded by Mrs Ranjbar that Mr Harland will continue to attend meetings.  Mrs Tull attends as a Chichester District Councillor.  Mr Bedford will attend meetings when Mr Harland is unable to attend.
4.8      Representative to Manhood Peninsula Steering Group (MPSG).  Mr Harland, as a member of the Group, will report to the PC on meetings.
4.9      Representative to Police Neighbourhood Management Panel.  It was agreed that Mrs Hall will continue to represent the Council.
4.10    Representative to Medmerry STAG.  Mrs Pound will represent the Council.
4.12    Representative to Pagham Harbour and Coastal Issues Group. Mr Harland will continue to represent the Council.  All agreed
4.13    Representative for Manhood Wildlife and Heritage Group. Mr Bedford will represent the council.

5.     Questions from the public present at the meeting on subjects other than those on the agenda.    None
6.     Declarations by Councillors of personal interests in items on this agenda.  None
7.      Apologies for absence.  None
8.      Minutes of Parish Council Meetings held 20th March 2013 and 15th April 2013 to be signed as a correct record.
Mrs Smart proposed and Mrs Hall seconded that the Minutes be signed as a correct record.  All members agreed.
9.       Matters arising from the Minutes.
9.1     Mrs Pound enquired whether Mr Kennedy’s considered his training course to have been useful.  Mr Kennedy replied that it had.
9.2     Mrs Pound stated that, following work on the Memorial Playing Field to level the ruts left by the circus, the ground is still very uneven.  Mr Harland replied that, without ploughing the field, the contractor had done as much as he could.  It is hoped that, over time, it will improve.
9.3    Mrs Foden enquired about the application for an alcohol licence at Units 1A and 2A Keynor Farm, Keynor Lane.  The Clerk replied that the licence had been granted.  It was pointed out that many local residents are unhappy about the retail sale of alcohol from the premises and it was decided that, should this cause a problem to neighbours, it would be reported to Planning Enforcement.
10.    WSCC Councillor.   Councillor Whitehead reported on the results of the WSCC elections.  48% of councillors (34 members) are new members.  Cllr L Goldsmith remains Leader of WSCC and Cllr A Jupp is now Chairman of WSCC.  Mr M Coleman, former Chairman of WSCC, lost his seat and therefore will no longer serve on the Pagham Harbour Committee.  His place will be taken by Cllr Whitehead.  The Public Health and Wellbeing Board is, as from 1st April 2013, part of WSCC.
11.    CDC Councillor.  Cllr Tull reported that the Local Plan remains a significant part of CDC’s business.
Cllr Tull attended the hearing on the gypsy site in Sidlesham Lane.  The applicant is claiming gypsy status (this is disputed by CDC) and his application has now changed from 1 gypsy inhabitant to a possible site for several caravans.  It has been reported that much work has been done on the site in preparation for multiple pitches.  CDC is looking for a transit site for gypsies but Cllr Tull doubted that this site in Birdham would be suitable.
Cllr Tull had arranged a meeting with Mr D Sanders of WSCC in Sidlesham to view the damage to Boxham Lane and discuss progress.  (The condition of Boxham Lane was reported to WSCC in November 2012.)  Shortly before their meeting, WSCC had filled holes at the side of Boxham Lane with topsoil.  However, they had not tamped the soil down or cordoned off the ground with tape so the ground had been driven over and will need to be redone.  Mr Sanders did not make the meeting with Mrs Tull.  WSCC has since placed tarmac in the holes despite the Clerk’s original letter which had specifically asked that no hardstanding be put on the verges as there is no foundation.
Finally, Cllr Tull stated her objection to the graffiti on the side of the Tyre Clinic building.  Mrs Pound proposed and Mrs Tull seconded that the Clerk write to the owner of the Tyre Clinic to ask that it be cleaned off.   5 councillors wished to wait until after the Annual Parish Meeting, 4 councillors were in favour of writing immediately.  The Clerk will write after the Annual Parish Meeting if that is the wish of the community.
12.    Assets & Amenities Workgroup
12.1  Florence Pond.    SPC had received and circulated MW&HG’s Management Plan and timetable for proposed work on Florence Pond.  Mr Harland requested that work on the creation of the bund at the eastern end of the pond be brought forward.  This will allow the water to flow over in heavy rain and not flood the road.  Mrs Foden disagreed with the wording of the section on Habitat Management on Page 3 of the plan.   The strimming round the edge of the pond had been carried out by the PC’s contractor before the agreement with the MW&HG was in place and where work is carried out by a riparian landowner, their consent should be sought not to damage wildlife and its habitat.  Mr Harland had pointed out to Ms Reeve that the edge of the pond along the road should be kept reasonably short to ensure the safety of those walking or driving in Church Farm Lane.  Mrs Hall suggested that posts be installed along the edge of the road at the top of Church Farm Lane to prevent cars and lorries churning up the grass verge.  Mr Bedford will investigate the possibilities.  Mrs Smart queried the 10 year length of the agreement while the management plan covers 5years.  Mr Bedford replied that this is correct.  The £500 voted by the parish council for the project is a one off payment for one year.  Any future request for funding will be considered by SPC.  In addition, the MW & HG will apply for grants to pay for work to be carried out.   Mrs Ranjbar suggested that SPC appoint a councillor to represent the council at meetings with the Manhood Wildlife & Heritage Group.  It was agreed that Mr Bedford will represent the council.
12.2   Playground Maintenance Plan.  The cost of the annual maintenance has been reduced from £750 to £450 under a three year agreement.  Monsters have agreed to increase the size of the fall area of the wall free of charge so as to comply with British Safety Standards.  Monsters were to have carried out the work on 16th May 2013 but work was put on hold while the travellers were on the field and the work will now have to be rescheduled.  Mr Harland thanked Mrs Ranjbar for her hard work in negotiating this agreement.
12.3  Mrs Hall reported that Mr Hall had removed the seat at the Anchor bus stop to revarnish the seat and replace with new bolts.
13.    Memorial Playing Field
13.1  Sidlesham Football & Social Club.  Mr Bedford had drafted and the Clerk had circulated a draft ‘Comfort Letter’.  This document, when signed, would exist in conjunction with the existing Heads of Agreement.  Mr Bedford proposed that members of SPC meet with members of the Football Club to walk the ground and agree a list of assets stating which assets belong to whom.  Mr Bedford had also drawn up a diagram showing the layout of the Football Club building showing all items which might present a health & safety concern.  Mr Bedford reported that the Football Club had raised no objection in principle to the document.
13.2  Height Barrier at Memorial Playing field
A height barrier has been erected at the entrance to the playing field.  Mr Harland reported that a local builder had dug the holes for the barrier on Saturday, 11th May and O.B.E. Fabrications then installed the height barrier on 13th May 2013.  The bolts will be concreted in by Mr Harland and Mr Kennedy and more keys to the lock will be cut.  Mr Kennedy will paint the bar in hazard stripes with a board warning drivers of the height of the barrier.  Mr Harland thanked Mr Kennedy for organising the installation of the barrier. An invoice has been received from O.B.E. Fabrications for £1275.00.  The invoice from the local builder for digging the holes has not yet been received. The Clerk reported that her application for a Fast Track Grant from CDC had not been successful.
13.3  Travellers on Memorial Playing Field.  Mr Harland reported that travellers in 6 caravans arrived on the Memorial Playing Field on 8th May 2013.  The Clerk had contacted a bailiff who had been recommended by other parish clerks.  He conducted a Health and Welfare inspection on the travellers and their caravans.  Formal Notice to Quit was served on the travellers and posted at the entrance to the ground on Friday 10th May.  The bailiff had pointed out to the travellers that there was a possibility that they might be joined by travellers at present at Southern Water’s sewage works who were due to be evicted on 14th May 2013.  The travellers left the Memorial Playing Field, without SPC having to obtain an eviction order from the court, on 11th May, thus saving the parish court expenses.  An invoice has been received from the bailiff for £260 + VAT.  The Clerk and Mr Harland had been able to clear refuse left by the travellers without employing contractors.  The travellers at Southern Water’s sewage works were evicted on 14th May and are now installed on a playing field in Tangmere.  Mrs Smart proposed and Mrs Tull seconded a vote of thanks for Mr Harland and the Clerk for achieving a quick and relatively inexpensive outcome.  There is a small amount of wood left behind which Mr Harland suggested should be burnt with some brushwood near the perimeter fence.  Mrs Hall pointed out that our insurance documents state that, before any bonfire or fireworks, our insurance company should be informed.  The Clerk will inform the insurance company before the wood is burnt.
Mrs Smart reported on the lack of response from the police to reports of theft by travellers.  Cllr Whitehead suggested that the Police Commissioner be informed.
14.    Flooding
The Flood and Land Drainage Work Group, together with local farmers, had met with Mr Macknay of WSCC.  Mr Macknay represents WSCC’s Operation Watershed which has £1.25m to allocate in grants for community projects to tackle flooding issues.  The Flood & Land Drainage Work Group has submitted an application for a grant from the fund and Mr Bedford reported that the application was presented to the panel on 15th May 2013.   Mr Bedford felt that if the proposed work stops surface water entering the system, this could improve the flooding opposite the garage.  If this is successful, the group’s next project will be drainage problems in Highleigh.  Mr Bedford proposed a formal resolution that the Flood and Land Drainage Group join the National Flood Forum.  Mrs Smart seconded the proposal and all agreed.
Mr Harland informed the PC that after the interval at the Annual Parish Meeting, Mr Bedford will give a report from the Flood and Land Drainage Work Group.
15.    Highways, Footpaths and Cycleways
15.1  Mr Harland requested that the Clerk report a tyre and plastic gate dumped on the eastern side of the B2145 south of the Anchor Pub.
15.2   The Clerk was asked to report potholes in Rotten Row, travelling west.
15.3   Mr Kennedy reported that Rookery Lane, where Southern Water’s lorries turn near the pumping station, is in need of maintenance.  A hard standing may be needed with the number of lorries turning at that point
16.     Monthly Parish Council/Planning Meetings
Mrs Tull had circulated a document for discussion regarding monthly Parish Council and Planning Meetings.   Mrs Tull suggested that Planning could become an integral part of PC meetings.   Mr Bedford raised his concern that the timetable for planning applications will often not coincide with PC meetings.  Mrs Tull commented that in future parish councils may not be consulted on domestic planning applications and there will therefore be fewer applications.  Mrs Ranjbar requested that all councillors come to meetings prepared, having read all reports and that reports must be circulated by Friday of the preceding week.  If meetings are held monthly, agendas should be shorter, any response not ready to be tabled should be deferred, questions from the floor no longer than 3 minutes, councillors should not speak directly to members of the public, written reports and responses should be circulated one week before the meeting and no reports will be circulated after Friday of the previous week.   Mrs Tull proposed and Mrs Pound seconded a trial period of 6 months after which the situation will be reviewed.  8 councillors agreed, Mr Bedford opposed the motion.  Mrs Tull suggested that the parish not meet in August when several councillors are likely to be away.
17.     Review of Internal Audit Procedure
Mrs Tull reported that she had carried out the internal audit of the accounts, checking all invoices, the Clerk’s PAYE entries, parish council minutes and cheque book entries.  Mrs Tull and the Clerk had, using the NALC checklist in Governance and Accountability, reviewed the internal audit procedure.  All items on the list had been complied with.  One item, recommended in Governance & Accountability, but not on the essential checklist was that the Clerk provides parish councillors with a statement of expenditure against budget under each heading quarterly.  This will be done in future
18.    Finance
18.1      Income
18.1.1   Precept  £9599.00 + Grant £746.36
18.1.2   HM Revenue & Customs (VAT Rebate to 31st March 2013)  £750.72
18.2     Payments made since last meeting
18.2.1   T MacIntyre  (Feb salary)  £416.43
18.2.2   Apuldram Centre (Bench for bus stop)  £120
18.2.3   T MacIntyre (Expenses Nov-March)  £ 130.74
18.2.4    Sidlesham PCC (Hire of Hall)   £61.25
18.2.5    HM Revenue & Customs (Clerk’s Tax) £88.00
18.2.6    T MacIntyre (March salary)   £416.63
18.2.7    Good Companion Transport Club  £100.00
18.2.8    Home Start  £45.00
18.2.9    Stonepillow   £100
18.2.10  Citizens Advice bureau   £100.00
18.2.11  Samaritans   £100.00
18.2.12  S J Heard      £700 (Repair Circus damage on Recreation Ground)
18.2.13  West Sussex (ALC)  (SALC – subscription)  £339.55
18.2.14  Earnley PC (Councillor Course for B Kennedy)   £20.00
18.2.15  The Academy Selsey (Donation for prize)  £20.00
18.2.16  R Hall (Replacement Drill) £50.00
18.2.17  M H Kennedy (Mow Paddock Straight)  £106.08
18.2.18  H B Collins (Strim & Litter Pick) £463.20
18.2.19  T MacIntyre (April Pay)  £447.33
18.2.20  Computer Solutions (Service Clerk’s Computer + memory stick) £72.00
18.2.21  Mrs F Fields (Internal Audit) £75.00
Mrs Hall proposed and Mr Kennedy seconded that 18.1 to 18.2.21 be taken en bloc.  All councillors agreed.
18.3.1      Approve expenditure against budget statement.
A statement of expenditure against budget had been circulated to all councillors and was approved by councillors.
18.3.2      Approve 2012/2013 Accounts and Annual Return.  Copies of the Annual Return with accompanying documents and a full set of accounts had been circulated and was approved by all councillors.
18.3.3      Approve Insurance proposal for 2013/2014.  The insurance documents for the coming year had been circulated to all councillors.  All councillors approved and the annual premium of £896.85 will be paid.
18.3.4      Approve appointment of Mrs F Fields as Internal Auditor for 2013/2014 at cost of £75.  All councillors approved the appointment of Mrs Fields.
19.    Reports
18.1     Neighbourhood Management Panel.  Minutes of the meeting had been circulated.  Mrs Hall reported that there had been several small thefts from garden sheds.  It had been recommended that parishioners mark implements with serial numbers
20.    Proposed meetings for the next six months, 3rd Wednesdays at 7:00pm: – 19th June 2013, 17th July 2013, 18th September 2013, 16th October 2013, 20th November 2013 and 18th December 2013.
Annual Parish Meeting 28th May 2014
Planning to be discussed within monthly parish council meetings if within response period allowed by CDC.  If not, a Planning Committee Meeting will be called.
Work Groups as required.
21 .      Correspondence.  None
22.    Matters of urgent public importance.   None
23.    Matters of Information.  None

Meeting closed at 9.10p

ANNUAL PARISH MEETING

CHURCH HALL, CHURCH FARM LANE
on WEDNESDAY 22nd May 2013  at 7:00 pm

Agenda: -

1.   APPROVE MINUTES OF ANNUAL PARISH MEETING 23rd May 2012    *

2.    CHAIRMAN’S PARISH COUNCIL ANNUAL REPORT 2012/2013

3.    GUEST SPEAKERS  -  FARMERS’  PRESENTATION ON RURAL CRIME

INTERVAL – tea, coffee and biscuits will be served by members of the WI.

4.    REPORT FROM FLOODING AND DRAINAGE WORK GROUP

5.    ANY OTHER BUSINESS  -  AN OPPORTUNITY FOR PARISHIONERS TO ASK QUESTIONS AND RAISE MATTERS OF INTEREST.

*Minutes may be viewed on the parish website (www.sidlesham.org) or a copy may be obtained from the Clerk (tel: 01243 512598 or email: parishclerk@sidlesham.org)

5.    Questions from the public present at the meeting on subjects other than those on the agenda.
6.    Apologies for absence.
7.    Minutes of Parish Council Meetings held 20th March 2013 and 15th April 2013 to be signed as correct records.
8.    Declarations by Councillors of personal interests in items on this agenda.
9.    Matters arising from the above minutes not dealt with in separate items below.            5-9  5mins
10.    WSCC Councillor Mrs Margaret Whitehead
11.    CDC Councillor Mrs P Tull
12.    Assets & Amenities Workgroup
12.2    Florence Pond
12.3       Playground maintenance update                                    10 mins
12.4      Any other matters
13.    Memorial Playing Field
13.1    Sidlesham Football & Social Club                                10mins
13.2    Height Barrier at Memorial Playing Field
13.3    Travellers on Memorial Playing Field
14.    Flooding
14.1    Meeting with Mr Macknay of WSCC                                5 mins
15.    Highways, footpaths and cycleways.                            5 mins
16.       Monthly Parish Council Meeting/Planning Meetings                      5 mins
17.       Review of Internal Audit Procedure  (TT)                            2 mins
18.    Finance
18.1      Income
18.1.1   Precept  £9599.00 + Grant £746.36
18.1.2   HM Revenue & Customs (VAT Rebate to 31st March 2013)  £750.72
18.2     Payments made since last meeting
18.2.1   T MacIntyre  (Feb salary)  £416.43
18.2.2   Apuldram Centre (Bench for bus stop)  £120
18.2.3   T MacIntyre (Expenses Nov-March)  £ 130.74
18.2.4    Sidlesham PCC (Hire of Hall)   £61.25
18.2.5    HM Revenue & Customs (Clerk’s Tax) £88.00
18.2.6    T MacIntyre (March salary)   £416.63
18.2.7    Good Companion Transport Club  £100.00
18.2.8    Home Start  £45.00
18.2.9    Stonepillow   £100
18.2.10  Citizens Advice bureau   £100.00
18.2.11  Samaritans   £100.00
18.2.12  S J Heard      £700 (Repair Circus damage on Recreation Ground)
18.2.13  West Sussex (ALC)  (SALC – subscription)  £339.55
18.2.14  Earnley PC (Councillor Course for B Kennedy)   £20.00
18.2.15  The Academy Selsey (Donation for prize)  £20.00
18.2.16  R Hall (Replacement Drill) £50.00
18.2.17  M H Kennedy (Mow Paddock Straight)  £106.08
18.2.18  H B Collins (Strim & Litter Pick) £463.20
18.2.19  T MacIntyre (April Pay)  £447.33
18.2.20  Computer Solutions (Service Clerk’s Computer + memory stick) £72.00
18.2.21  Mrs F Fields (Internal Audit) £75.00
18.3.1      Approve expenditure against budget statement.
18.3.2      Approve 2012/2013 Accounts and Annual Return
18.3.3      Approve Insurance proposal for 2013/2014 (documentation forwarded by email)
18.3.4      Approve appointment of Mrs F Fields as Internal Auditor for 2013/2014 at cost of £75.    15 mins
19.    Reports
19.1    Neighbourhood Management Panel (CH)                            5 mins
19.3    Any other reports                                        5 mins
20.       Correspondence.
21.    Matters of urgent public importance. Items raised will stand deferred until the next meeting.
22.    Matters of Information.

Tessa MacIntyre (Clerk to Sidlesham Parish Council)

Sidlesham Parish Council

Minutes of the Parish Council Meeting 15^th April 2013

Church Hall, Church Farm Lane, 7.30 pm

(Unapproved)

Present: Mr A Harland (Chairman), Mr P Bedford, C Ranjbar, Mr B Kennedy, Mrs E Smart and Mrs T Tull.

Clerk (Mrs T MacIntyre).

1. Apologies for absence. Mrs V Foden, Mrs D Pound, Mrs C Hall

2. Discuss quotations for height barrier at entrance to Memorial Playing Field.

Two quotations from local contractors and quotations obtained from the internet had been circulated to councillors. Those from the internet quoted for the barrier alone and there would be the additional cost of erecting the barrier. The two quotations for the complete, installed barrier were for £1591 + VAT from Trident Structural Limited and £2370 + VAT from Southern Fabrications Ltd. The quotation from Trident included two bollards on either side of the gate which were not thought necessary and therefore this quotation may be reduced. Mr Kennedy suggested that he obtain one more quotation. This was agreed but it was stated that now the travellers have returned to the area, it is important to have the barrier installed as soon as possible. It was proposed that the council approve the erection of a barrier at a cost of no more than £1600 + VAT. Councillors voted and approval was unanimous. Mr Bedford stated that the council would need to erect a sign on the road stating that a height barrier is in place.

Mrs Tull questioned whether the Sidlesham PC’s S106 money, which may not be used for the TRO application, could be used for this purchase. Mr Bedford will enquire of Ms Cunningham. It was also suggested that the PC could apply for a fast track grant from the Discretionary Grants Panel. The Clerk will write to CDC to apply for a fast track grant.

3. Approve Councillor Training for Mr Brian Kennedy.

The Clerk of Earnley Parish Council has organised a councillor training session with SALC. This is at a cost of £20. The council approved the funding for Mr Kennedy to attend this course.

4. Report on levelling of ruts on Memorial Playing Field.

Mr Harland reported that, as a result of damage by the circus in June 2012, S J Heard had been employed to level the ruts on the Memorial Playing Field at a cost of £700. This has been done.

Meeting closed at 8.00pm

(Unapproved)

Present: Mr P Bedford (Chairman), Mr A Harland, Mrs P Tull, Mrs C Ranjbar, Mrs E Smart and Mr B Kennedy.
The Clerk (Mrs T MacIntyre)

1.         Apologies for absence.  Mrs V Foden, Mrs C Hall, Mrs D Pound
2.    Minutes of the Planning Committee Meeting held 11th March 2013 to be signed as a true record.  Mr Harland proposed and Mrs Ranjbar seconded that the minutes be approved.  3 councillors agreed and 3 abstained.
3.    Matters arising from the above minutes.
3.1       TRO application (Item 7.1).  Mr Bedford confirmed that Brimfast Lane will not be included in SPC’s second TRO application.  This second TRO, to reduce the speed limit on Rookery Lane, Mill Lane and Lockgate Road, may be linked to the first TRO covering the B2145 and B2201 because these roads adjoin, and are the requisite distance from those in the first TRO.  If linked, the second TRO could be considered for funding by WSCC.   Brimfast Lane would not qualify and, therefore, would have to be a separate application.
3.2        Chichester Free School (Item 7.2).  Mr Bedford reported on a newspapers article stating that the new Chichester Free School is interested in Vinnetrow Business Park, Lakeside.  This may be a temporary site and it is thought that they are still interested in the old nunnery building in Hunston as a permanent school building.  Mrs Tull confirmed that no planning application has yet been presented to CDC.
3.3       Flooding (Item 7.3).  Mr Bedford has still not been informed by WSCC of action to be taken following the report submitted by the Flooding Work Group.  Mr Bedford will meet Mr Kevin Macknay at a meeting on 16th April and enquire on progress.
3.4      Florence Pond Project (Item 7.4)   Mr Bedford will meet with Ms Jane Cunningham, MPP Project Officer, to discuss green issues and seek funding for Florence Pond and the associated area.
4.       Declarations by Councillors of personal interests.  None
5.       New Applications for Discussion
5. 1     SI/13/00875/DOM
2 New Cottages Church Farm Lane Sidlesham Chichester
Two storey rear extension.
O.S. Grid Ref. 485469/98905
NO OBJECTION.  All agreed
5.2      SI/13/00792/ELD
Jakes Nursery  Selsey Road Sidlesham Chichester
Building used for purposes of storage, grading and packing of long season tomatoes produced on-site for dispatch.
O.S. Grid Ref. 485414/98526
NO OBJECTION.   All agreed.
6.      Planning Decisions
6.1 SI/12/04772/FUL
Jakes Nursery  Selsey Road Sidlesham Chichester PO20 7QX
Demolition of old existing timber packhouse shed and replacement with new steel framed packhouse.
PERMIT
6.2     SI/13/00109/FUL
Enborne Group
Enborne Business Park Selsey Road Sidlesham West Sussex
Erection of additional commercial unit for B1(c) purposes.
PERMIT
6.3      SI/11/00567/ELD
Enborne Business Park Selsey Road Sidlesham Chichester PO20 7NE
Use of part of glasshouse as a single dwellinghouse.
REFUSE
6.4      SI/11/04928/ELD
Brambles Nursery Selsey Road Sidlesham Chichester West Sussex PO20 7QX
Erection of building.
PERMIT
6.5      SI/13/00227/ADV
Malthurst Petroleum Ltd
Paddock Service Station  Selsey Road Sidlesham Chichester PO20 7QX
Replacement shop fascia and roadside flag sign.
PERMIT
6.6      SI/12/04761/COU
Living Elements 1 Keynor Lane Sidlesham Chichester West Sussex PO20 7NL
Retrospective change of use from commercial (D1) to holiday accommodation and clinic and live-work accommodation. Regularising land use from agricultural (historical use) to garden (residential use).
REFUSE
7.        General Planning Matters
7.1      Local Plan Consultation
Mr Bedford has read the plan and is preparing notes on those sections which affect this area.  Mr Bedford proposed to complete these notes which will be circulated to councillors with page references from the document for councillors to consider.  These notes, and any comments from councillors, will form the basis of Sidlesham PC’s response to the consultation.  This response will be circulated to councillors before it is submitted.
8.        Planning Correspondence.  None
9.        Items of Urgent public importance or information relating to planning matters for referral to    the next meeting when a decision is required.
9.1       Muttons Farmhouse.  Mr Kennedy informed the PC that agricultural land off Keynor Lane has been bought by the owners of Muttons Farmhouse and that this land has been incorporated into their garden.  The Clerk will write to CDC to report the matter.

Meeting closed at 7.35 pm

1.    Questions from the public present at the meeting on subjects other than those on the agenda.    None
2.    Decision Notice from Monitoring Officer regarding complaint to the Standards Committee. Following a complaint by Mr Paul Albrecht, a member of the public, against Mr Adrian Harland, Chairman of SPC, the Decision Notice had been received from the Assessment Sub-Committee of the Standards Committee.   The Clerk read the Decision Notice to the council as requested by the Standards Committee.
3.         Apologies for absence.   Mrs C Ranjbar
4.    Minutes of the Parish Council Meeting held on 16th January 2013.  Mrs Hall proposed and Mrs Smart seconded that the minutes be signed as a correct record.  All councillors agreed.
5.    Declarations by Councillors of personal interests in items on this agenda.  None
6.    Matters arising from the above minutes not dealt with in separate items below.
6.1       Mr Bedford, referring to item 6 in the minutes, reported that SPC had written to CDC in support of Donnington Parish Council’s objection to the planning application for 112 new houses.
7.      WSCC Councillor.
Cllr Whitehead reported that the planning application for 112 new houses in Donnington, has been referred to the Planning Application Referral Committee.  The Committee will investigate sustainability, transport and whether the land in question is an arable field.  This will be heard on the 12th April 2013.  Cllr Whitehead thanked SPC for their support.
WSCC approved their budget at the February 2013 full council meeting.  There will be no increase in Council Tax.
WSCC elections take place on 2nd May 2013 so from 25th March until the election, no political decisions will be made.
From 1st April, 2013, the Health and Wellbeing Board (which has been in shadow form for the last year) returns to the county and will become fully operational with the leader of WSCC (Cllr Louise Goldsmith) as chairman.  In addition, reorganisation of the NHS is to take place from 1st April.
8.     CDC Councillor.
Mrs Tull reported that the Local Plan continues to dominate council business.  A meeting of parishes on the Manhood Peninsula took place on 14th March, attended by Mr Harland and Mr Bedford, to introduce the parishes to the Local Plan.  The Clerk has received a copy of the Plan.  Mrs Tull reported that CDC’s budget has been approved and that there is to be a rise in the Council Tax of 10p per week for a band D property.
9.     Assets & Amenities Workgroup
9.1   Bench for Bus Stop.    Mr Harland thanked Mr and Mrs Hall for their work in building and installing the new seat at the bus stop.  Mr Harland reported that in installing the bench, Mr Hall’s drill had burnt out.  Considering the work that Mr Hall has taken on for the council, Mr Harland proposed that SPC contribute £50 towards a new drill for Mr Hall.   Mr Bedford seconded the proposal and all councillors agreed.
9.2    Florence Pond – Management Agreement with MW&HG.  The Chairman of the MW&HG has been away but the Clerk had received an email from her stating that the Group has no objections to the agreement and she will sign it on her return on 20th March 2013.   The annual Management Plan will be drawn up which will set out, in detail, work to be done on Florence Pond and associated watercourses and how it is to be carried forward.
9.3     Florence Pond Planning Applications.  Mr Bedford reported on two planning applications submitted to CDC by a tree surgeon on behalf of the MW&HG.  Councillors met at the pond on 16th March 2013 to discuss the proposed work with the tree surgeon.  Councillors, in general, supported the proposed work.  There are, however, 2 boughs of 2 trees which they would like to remain as a habitat for kingfishers.  These two boughs are identified on the 2nd application and the tree surgeon has agreed to amend that application.  The Clerk will write to CDC Planning Department to confirm that they have no objection to the applications with those amendments.  All agreed.   Mr Harland confirmed that the tree surgeon will be employed by the MW&HG.  SPC has set aside £500 in their 2013-2014 budget towards the cost of work on Florence Pond and will assist in any way it can to obtain grants for the work.  MW&HG will make an application to the CLC for funding.
9.4     Playground maintenance update.   Mrs Foden reported that the A&A Committee had considered the original quotation of £750 from Monsters for a maintenance agreement too high.  Mrs Ranjbar had written to Monsters to query that quotation and the work required as listed in the inspection report.  Mrs Foden had received an amended quotation of £450.  Mrs Foden had sought 2 further quotations but these had not been successful.  Therefore, Mrs Foden recommended that the council accept the quotation of £450.  In addition, the inspection had indicated that the sandpit did not conform to British Safety Standards.  Monsters have been informed of this and Mrs Foden is awaiting confirmation that this will be rectified by increasing the width of the pit and adding new sand under the 5 year warrantee.  Mrs Foden proposed that SPC accept the quotation, Mr Kennedy seconded the proposal and the decision was unanimous.
10.        Memorial Playing Field
10.1    Pigeon Club on Memorial Playing Field.  The Clerk reported that the Sidlesham Football and Social Club had reached an agreement with the Chichester Racing Pigeon Club.  25 members of the Pigeon Club have joined the Sidlesham Football & Social Club.
10.2     Meeting with Football Club.  A report on a meeting between Mr Harland, Mrs Foden and Mr Bedford had been circulated to all councillors.  A parishioner, acting for Sidlesham Football and Social Club (SF&SC), had made a request to the Clerk to speak at the meeting.  The parishioner outlined the situation and gave an account of meetings between SF&SC and SPC, as recounted to him by the Football Club.  The parishioner stated that paragraph G of the Schedule in the amended Heads of Agreement, in which the Football Club would be held responsible for the removal of the Football Club buildings, should they vacate the ground, was unacceptable to the club.  The parishioner stated that the club would be willing to discuss anything affecting their long term interests but at present the new agreement is not legal.  One way in which the club could become a legal entity with which the PC could enter into an agreement, would be to form a limited company.  He proposed that in the short term the parish council and SF&SC could exchange ‘Comfort Letters’ to clarify anything in the current agreement.  The parishioner distributed copies of his summary of the situation in which he explained the covenant under which the PC owns the land, stated that, although the PC is a legal entity, the SF&SC is an unincorporated body and therefore any agreement with the ‘club’ may not be valid and as such, may not create obligations which the council could enforce. The parishioner stated that the insurance of the property is conditional on proper maintenance and that, under the present agreement, the council is primarily responsible for everything on the Memorial Playing Field.  The parishioner addressed the objectives of the PC to a) have a document making someone legally responsible; b) show who is responsible for which parts of the field and c) clarify the relationship between the three insurance policies. In the parishioner’s view, the club, in its present form, cannot be held responsible under a binding contract unless they appoint trustees by a deed empowering them to contract as trustees.  A discussion followed and Mr Bedford outlined his suggestion of a multi sports club, linked to Sidlesham Primary School, which could give the club a base through which it might obtain grants.  Mr Bedford suggested that the council could then move towards establishing a Memorial Playing Field association which would act as an umbrella for different groups using the Recreation Ground. The club’s adviser reiterated SF&SC’s objections to the following items in the amended HoA:  a) ‘interim’ and b) that the club buildings be removed by SF&SC in the event of the club vacating the ground.  He stated that no progress could be made until those items had been removed from the document.    Mr Harland proposed that both parties meet within the next month to discuss a way forward.  Mrs Tull seconded the proposal and all agreed.  The Clerk will arrange a meeting.
10.3     Circus Damage.   The PC was presented with quotations from Bridger Hortitrac and S J Heard to repair damage to the Recreation Ground.  After discussion, Mr Harland proposed and Mrs Hall seconded that the council accept the quotation of £700 from S J Heard.  All agreed.  The Clerk will confirm the PC’s acceptance with SJ Heard.
10.4     Request from Sidlesham Festival Committee for permission to use Recreation Ground for sporting activities at the Big Lunch and Coronation Games.  The council had no objection to this request.  The Clerk will investigate who is responsible for insurance for the event
10.5     Travellers.   Mr Harland reported on the travellers on a property off Brimfast Lane and in the lane itself.   The owners of the property have applied to the courts for an eviction order. The lane is thought to be an unadopted highway, and therefore the responsiblity of residents who use it. Mr Harland stated that attendees at the Peninsula Forum meeting had been informed that the police have no instructions to stop travellers from moving on to private or public land.  Mrs Tull stated that travellers are employed locally and that it would be preferable if parishioners did not employ travellers.  The Secretary of the SF&SC informed the PC that they are investigating the possibility of installing a height barrier at the entrance to the Recreation Ground.  Mrs Pound requested that Mrs Tull approach CDC regarding allocating sites to travellers.  Mrs Tull replied that provision is made for this in the new Local Plan Consultation.
11.    Highways, footpaths and cycleways
11.1    TRO Update.    Mr Bedford informed the council that the TRO to reduce the speed limit on the B2145 and B2201 from 40 mph to 30 mph (Sidlesham TRO One) had been presented to the CLC, supported by county members, and will be advertised in April.   Mr Dan Sanders of WSCC, following a site meeting, informed Mr Bedford that, because SPC’s second application to reduce the speed limit on Rookery Lane, Mill lane and Lockgate Road is within the requisite distance from the first Sidlesham TRO, they could possibly be linked; WSCC may, therefore, adopt this application and there would again be no requirement for SPC to use its S106 money to support the application.
11.2     Any other matters.   Mrs Hall raised the matter of the verge markers being ignored by drivers and the damage caused by lorries driving over grass verges.  Mr Bedford produced a map showing the B2145 near the petrol station and possibility that the garage will replace road markers.  WSCC will, in future, only replace markers at strategic points.
12.        Consider Charitable Donations for financial year 2012-2013
The Parish Council approved the following charitable donations:
Samaritans                                              £100
Citizens Advice Bureau                         £100
Stonepillow                                             £100
Good Companions                                  £100
Homestart                                                £ 45
Mr Harland requested that the council also consider a request from the Selsey Academy to continue to support a £20 donation towards a statistics prize.  The above donations were approved unanimously.
13.      Loss Adjuster Insurance.  A description of the insurance, supplied by the PC’s brokers had been circulated to councillors.  The Clerk will obtain a quotation from the PC’s insurance brokers.
14.     Speaker for Annual Parish Meeting 22nd May 2013.  Mrs Hall suggested the new Police Commissioner as a speaker for the meeting.  Mr Harland suggested asking someone to talk on flooding.  Mrs Tull suggested a speaker to talk on rural crime.  Mrs Smart will make enquiries into approaching someone to speak on rural crime.
15.      Election of Officers at Statutory Annual Meeting.   Mrs Pound asked the council to consider separating the posts of Vice Chairman and Chairman of Planning.  This would give more councillors experience of the skills of chairmanship.  Secondly, Mrs Pound suggested the council consider holding PC meetings monthly in future.  Mrs Pound expressed concern that the PC starts the Statutory Annual Meeting with the election of Chairman and Vice Chairman without any previous discussion.  The Clerk informed Mrs Pound that the election of the chairman of the council is required to be the first action of that meeting.  Councillors will consider these suggestions and the matter will be on the agenda for the next PC meeting.
16.    Finance
16.1    The PC was informed that the Clerk had received confirmation from CDC that the precept for 2013/2014, including grant, will be forwarded in two instalments on 12th April, 2013 and 13th September 2013.
16.2     Approve donation towards wine for Newcomers’ Party.
The PC approved a £60 donation towards the cost of wine for the Newcomers’ Party.  It was confirmed that the Newcomers’ Party is to be on15th June 2013. Approved unanimously.
16.3    Approve quotation for service of Clerk’s computer
The PC approved a quotation of £45 + VAT for the Clerk to have her computer serviced. Approved unanimously
16.4    Payments made since last meeting
16.4.1  T MacIntyre  £416.43 (January salary)
16.4.2   Sidlesham School Fund  £25.00 (donation for prize)
16.4.3   SALC  £16.00 (subscription)
16.4.4   CDC  £345.07  (weekly emptying of dog bin)
16.4.5   Campaign to Protect Rural England £29.00  (subscription)
16.4.6   SALC  £60  (Chairman’s course to be refunded, less VAT)
Mrs Tull proposed and Mrs Foden seconded the proposal that items 16.4 to 16.4.6 be taken en bloc.  All councillors agreed.
17.       Approve revised Financial Risk Document.   The Financial Risk Document had been circulated to councillors.  All councillors accepted the document with one amendment.
18.      Licence Application to sell Alcohol at:  Unit 1A and 2A Keynor Farm Keynor Lane Sidlesham Chichester West Sussex PO20 7LL.  (Application No: 13/00287/LAPRE).  This application is to sell alcohol through the internet and by direct sales at the property.  The council objected to the direct sale of alcohol on the premises.  The Clerk to write to the Licensing Manager at CDC.
19.      Reports
19.1    Neighbourhood Management Panel.  The minutes from the Panel’s meeting on 6th March 2013 had been circulated.
19.2    Peninsula Community Forum.  Mr Bedford had circulated his brief update from the meeting.  The Clerk will circulate minutes when available.
19.3     Medmerry STAG.  Mrs Pound had attended a meeting on 4th February 2013.   Work on the Medmerry realignment has been delayed due to bad weather.  The breach will not be open until October.
19.4     Mr Bedford reported that he had attended an Internal Drainage Board Meeting.  This was an update but no formal decisions have yet been made.
20 .      Correspondence.  None
21.    Matters of urgent public importance.   None
22.    Matters of Information.  Mrs Hall presented the Clerk with a receipt from the Records Office for the original artwork for the village sign.  The artwork has been deposited with the Records Office.

Meeting closed at 9.30pm

Present: Mr P Bedford (Chairman), Mr A Harland, Mrs C Hall, Mrs D Pound and Mrs C Ranjbar.
The Clerk (Mrs T MacIntyre) and 2 members of the public
1.    Apologies for absence.  Mrs V Foden, Mrs E Smart, Mrs P Tull and Mr B Kennedy.
2.    Minutes of the Planning Meeting held on 14th February 2013 to be signed as a true record.                                                                          Mrs Hall proposed and Mr Harland seconded that the minutes be signed as a true record.  3 councillors agreed with 2 abstentions.
3.       Matters arising from the above minutes.
3.1     Mrs Pound stated her objection to any item on the Planning Agenda that does not concern planning, and asked that this be minuted.
4.      Declarations by Councillors of personal interests.   None
5.       New Application for discussion.
5. SI/13/00497/TCA
Mr Stephen Bacon
Florence Pond Church Farm Lane Sidlesham West Sussex
Notification of intention to fell 1 no. Weeping Willow tree (T1). Crown lift by 4m on 1 no. Holly tree (T2). Remove two limbs at 4-5m on southern sector on 1 no. Ash tree (T3).
O.S. Grid Ref. 485407/98940
Mr Bedford had written to the tree officer at CDC to request that both this planning application and that under 5.2 be held over until Sidlesham PC has been consulted on the work to be carried out.  This had been refused.  The Clerk has written to request an extension of time on SPC’s response until after their site meeting with the tree surgeon on 16th March 2013.  This site meeting is to clarify the details of work outlined in the planning application.  Mr Bedford stated that the Management Agreement with the Manhood Heritage and Wildlife Group has still not been signed.  In addition, the council has requested that the MH&WG keep the council informed of their forward plans for work on Florence Pond, peripheral watercourses and how this work is to be funded.  Mr Harland and Mrs Foden (Chairman of A&A Committee) will sign the Management Agreement on behalf of the PC.
5.2      SI/13/00508/TPA
Mr Stephen Bacon
Florence Pond Church Farm Lane Sidlesham West Sussex
Remove 2 no. stems leaning towards the north on 1 no. Crack Willow tree (T1). Remove stem leaning towards the north on 1 no. Crack Willow tree (T2). Reduce stems back to pollard points at 4m which lean northwards on 2 no. Crack Willow trees (T3 and T4). Prune lateral growth by 2m on northern sectors on 2 no. Alder trees (T5 and T6). Remove 2 no. weeping limbs at 4m on 1 no. Alder tree (T6). All within Group A1 subject to 76/00936/TPO.
O.S. Grid Ref. 485407/98940
As above.
5.3     SI/13/00377/FUL
Three Oaks Nursery  Selsey Road Sidlesham Chichester
Erection of dwelling for agricultural worker.
O.S. Grid Ref. 485450/97136
Object.   The council considered that this 1 hectare site would not, on its own, support this agricultural workers house.  There are two other pieces of land which make up the business but that land is rented and not tied to this property.  In addition, there is no proof of security of tenure on the other two sites.  All agreed.
5.4     SI/13/00503/ELD
Cloverlands Chalder Lane Sidlesham Chichester
Extension to building completed outside terms of original permission SI/04/01221/DOM.
O.S. Grid Ref. 485581/99193
Object.Whilst an ELD in respect of the work undertaken in contravention of the 2004 planning consent would be valid under the 4 year rule the applicant also seeks to establish that a separate dwelling was created and has been continuously occupied as such since the works were completed.  Representation and evidence given to the PC would indicate that the permanent separation of Magnolia cottage from the main Cloverlands building has however not occurred.  The applicant makes statements in support of a permanent separation, but the ELD application form Box 9 fails to indicate that this is what is being applied for and may therefore render the application invalid.  No notice of this application has been served on the owners of Cloverlands who are co-owners of the property.  The owners of Cloverlands, who were present at the meeting, stated that Magnolia Cottage cannot be considered a separate dwelling and demonstrated this with utility bills for water, council tax and gas which have been served solely on Cloverlands.  In addition, a connecting door between the two properties still exists. The council at the time of the 2004 application and an earlier application that created the annex now identified as Magnolia Cottage were concerned to ensure that no subdivision of Cloverlands took place and they are still adamant that this should be the case.
5.5     SI/13/00529/FUL
3 Coneleys Yard 1 Jury Lane Sidlesham Common Chichester
Use of land as a caravan site for the stationing of 6 no. residential static caravans each with an associated non residential touring caravan for show people and staff. Associated equipment maintenance and storage area.
O.S. Grid Ref. 484754/100070
The council did not object to this application in principle.  However, the council would like conditions placed on consent that the drainage must be addressed, the original ditch line (which has been filled in) be dug out and reinstated and that treated waste water discharged into the adjoining ditch system is clear and of sufficient capacity to accommodate the additional flow and does not increase the risk of flooding  In addition, the footpath should be cleared of the material currently dumped on it and  restored to its original width in consultation with the Rights of Way Section of WSCC Highways Department .   All agreed.
5.6     SI/13/00512/DOM
Bird Pond Nursery  Selsey Road Sidlesham Chichester
Roof alteration to create 3 no. bedrooms within the loft space, including provision of 4 no. pitched roof dormers and 3 no. rooflights.
O.S. Grid Ref. 485530/97074
No objection.  All agreed.
5.7     SI/13/00545/DOM
Rookery Farm Barn Rookery Lane Sidlesham Chichester
Installation of timber patio doors and 3 no. velux roof lights in the north east elevation.
O.S. Grid Ref. 486222/97720
No objection.   All agreed.
7.      Planning Decisions
6. 1   SI/12/03434/DOM
10 Cow Lane Sidlesham Chichester West Sussex PO20 7LN
Front and rear first floor extensions with front porch and extended kitchen at rear.
PERMIT
6.2     SI/12/04308/ELD
The Stables, Wilsons Farm  Ham Road Sidlesham Chichester PO20 7NX
Additional accommodation incidental to the enjoyment of the main dwelling (Wilsons Cottage, Wilson Farm).
PERMIT
6.3     SI/12/04309/ELD
Atcost Barn, Wilsons Farm  Ham Road Sidlesham Chichester PO20 7NX
Domestic storage and garaging.
PERMIT
6.4     SI/12/04478/FUL
Pagham Harbour Nature Reserve Selsey Road Sidlesham Chichester West Sussex PO20 7NE
Internal alterations to create additional staff office accommodation in existing RSPB reception centre at Pagham Harbour RSPB Nature Reserve including changes to the fenestration of the building.
PERMIT
7.       General Planning Matters
7.1     TRO update.  Mr Bedford informed the council that the TRO to reduce the speed limit on the B2145 and B2201 from 40 mph to 30 mph (Sidlesham TRO One) had been presented to CLC, supported by county members, and will be advertised in April.   Mr Dan Sanders of WSCC following a site meeting has informed Mr Bedford that, because SPC’s second application to reduce the speed limit on Rookery Lane, Mill lane and Lockgate Road adjoin/are the requisite distance from Sidlesham TRO One they could possibly be linked to SPC’s first TRO; WSCC may adopt this application and there would again be no requirement for SPC to use their S106 money to support the application.
7.2      Mr Bedford reported on a proposal to create a Chichester Free School where the area of search centres on the B2145. The creation of a school which, once complete, would have approaching 1400 pupils would have a significant impact on traffic on an already heavily congested road and junction with the A27.  Planning applications for Free Schools are not subject to the same constraints as other applications and therefore the potential highway implications of any proposals may not be fully considered.

7.3      Flooding.   Mr Bedford reported on a meeting with Mr Dan Sanders of WSCC regarding the B2145.  Mr Bedford showed councillors a diagram showing a length of road near the ESSO petrol station, particularly in the area of the new garage flag sign, and the proposed work which was discussed. As the garage is not the owner of the land on which their sign stands;  that land is owned by Highways who are now aware of that fact WSCC may now seek to work with the garage to improve the overall condition and appearance of the garage entrance and adjoining verges. WSCC will also look into new edge of carriageway markers and to replenish the verges along that section of the road.   In addition, two gulleys where the connecting culvert’s are blocked or collapsed have collapsed on the opposite side of the road from the garage will, it is hoped, be repaired and an additional road gulley may be considered at the point where the road at present constantly floods.
7.4      Mr Bedford reported that he had discussed projects being undertaken by Sidlesham PC particularly Florence Pond and adjoining watercourses with the project officer for the MPP (Jane Cunningham, Manhood Peninsula Partnership (MPP) Project Officer -a copy of the MPP current proposals was tabled for members information ).  She has offered to attend a meeting with SPC to talk on green issues.  Mr Bedford requested that the council approve that he go ahead and arrange this meeting.  All agreed
8.    Planning Correspondence
9.       Items of Urgent public importance or information relating to planning matters for referral to the next meeting when a decision is required.

Meeting closed at 8.30 pm

AGENDA

1.         Apologies for absence.
2.    Minutes of the Planning Committee Meeting held 14th February 2013 to be signed as a true record.
3.    Matters arising from the above minutes.
4.       Declarations by Councillors of personal interests
5.       New Applications for Discussion
5.1     SI/13/00497/TCA
Mr Stephen Bacon
Florence Pond Church Farm Lane Sidlesham West Sussex
Notification of intention to fell 1 no. Weeping Willow tree (T1). Crown lift by 4m on 1 no. Holly tree (T2). Remove two limbs at 4-5m on southern sector on 1 no. Ash tree (T3).
O.S. Grid Ref. 485407/98940
5.2      SI/13/00508/TPA
Mr Stephen Bacon
Florence Pond Church Farm Lane Sidlesham West Sussex
Remove 2 no. stems leaning towards the north on 1 no. Crack Willow tree (T1). Remove stem leaning towards the north on 1 no. Crack Willow tree (T2). Reduce stems back to pollard points at 4m which lean northwards on 2 no. Crack Willow trees (T3 and T4). Prune lateral growth by 2m on northern sectors on 2 no. Alder trees (T5 and T6). Remove 2 no. weeping limbs at 4m on 1 no. Alder tree (T6). All within Group A1 subject to 76/00936/TPO.
O.S. Grid Ref. 485407/98940
5.3     SI/13/00377/FUL
Three Oaks Nursery  Selsey Road Sidlesham Chichester
Erection of dwelling for agricultural worker.
O.S. Grid Ref. 485450/97136
5.4     SI/13/00503/ELD
Cloverlands Chalder Lane Sidlesham Chichester
Extension to building completed outside terms of original permission SI/04/01221/DOM.
O.S. Grid Ref. 485581/99193
5.5     SI/13/00529/FUL
3 Coneleys Yard 1 Jury Lane Sidlesham Common Chichester
Use of land as a caravan site for the stationing of 6 no. residential static caravans each with an associated non residential touring caravan for show people and staff. Associated equipment maintenance and storage area.
O.S. Grid Ref. 484754/100070
5.6     SI/13/00512/DOM
Bird Pond Nursery  Selsey Road Sidlesham Chichester
Roof alteration to create 3 no. bedrooms within the loft space, including provision of 4 no. pitched roof dormers and 3 no. rooflights.
O.S. Grid Ref. 485530/97074
5.7     SI/13/00545/DOM
Rookery Farm Barn Rookery Lane Sidlesham Chichester
Installation of timber patio doors and 3 no. velux roof lights in the north east elevation.
O.S. Grid Ref. 486222/97720
6.      Planning Decisions
6. 1   SI/12/03434/DOM
10 Cow Lane Sidlesham Chichester West Sussex PO20 7LN
Front and rear first floor extensions with front porch and extended kitchen at rear.
PERMIT
6.2     SI/12/04308/ELD
The Stables, Wilsons Farm  Ham Road Sidlesham Chichester PO20 7NX
Additional accommodation incidential to the enjoyment of the main dwelling (Wilsons Cottage, Wilson Farm).
PERMIT
6.3     SI/12/04309/ELD
Atcost Barn, Wilsons Farm  Ham Road Sidlesham Chichester PO20 7NX
Domestic storage and garaging.
PERMIT
6.4     SI/12/04478/FUL
Pagham Harbour Nature Reserve Selsey Road Sidlesham Chichester West Sussex PO20 7NE
Internal alterations to create additional staff office accommodation in existing RSPB reception centre at Pagham Harbour RSPB Nature Reserve including changes to the fenestration of the building.
PERMIT
7.        General Planning Matters
7.1      Update on TRO
8.        Planning Correspondence
9.        Items of Urgent public importance or information relating to planning matters for referral to    the next meeting when a decision is required.

Tessa MacIntyre (Clerk to Sidlesham Parish Council)

Chichester District provides a unique and rich experience to those who choose to live here or visit our many attractions. From the “jewel in the crown” of a city centre, with its stunning cathedral; nationally recognised cultural offer; and thriving retail opportunities to the sweeping downs and breath-taking coastline. Visitors and residents alike benefit from the unique overtures of our district.

The Local Plan seeks to protect this environment and focuses on building upon the success we have experienced, ensuring that our communities are developed to retain local young people and deliver the facilities required to support both our existing and new communities as they grow. It is the elements we want to protect which constrain our ability to grow and develop. These often unique characteristics are an intrinsic element of our heritage and by protecting these we are ensuring that they will be enjoyed for many generations to come.

The Local Plan (formerly the Local Development Framework) is the document that sets out how we will shape future development in the District, excluding the area within the South Downs National Park, up to 2029.

It includes information on where development will go, contains policies against which planning applications will be assessed, and sets the overall development needs for the district by balancing the need to attract investment, with the protection of important nature designations, buildings and the wellbeing of local communities. It also contains housing targets and potential site allocations to deliver these targets

The Local Plan Key Policies Preferred Approach will shape the way we live in the district over the next fifteen years. We would like you to help with its creation. Consultation on the draft document will take place in the next few weeks. Further information will be provided on our website www.chichester.gov.uk nearer the time.

Key Dates

March – April 2013
•    Public consultation on the Local Plan Preferred Approach – Key Policies

October – November 2013
•    Public consultation on the Pre-Submission Local Plan

It is intended to submit the Local Plan to the Secretary of State in March 2014. This leads to the start of the public examination of the Local Plan. It is intended to adopt the Local Plan in October 2014.

For more information about the emerging Local Plan or to receive automatic notification of future consultations and planning policy documents, please visit our website www.chichester.gov.uk, email ldf@chichester.gov.uk or telephone 01243 534571.

Present: Mr P Bedford (Chairman), Mr A Harland, Mrs C Hall, Mrs P Tull and Mrs E Smart.
The Clerk (Mrs T MacIntyre)  and 1 member of the public
1.    Decision Notice from Monitoring Officer regarding complaint to Standards Committee.
Following a complaint by Mr Paul Albrecht, a member of the public, against Mr Adrian Harland, Chairman of SPC, a Decision Notice had been received from the Assessment Sub-Committee of the Standards Committee.   The Clerk read the Decision Notice to the council as requested by the Standards Committee.
2.    Apologies for absence.  Mrs V Foden, Mrs D Pound, Mrs C Ranjbar and Mr B Kennedy.
3.    Minutes of the Planning Meeting held on 23rd January 2013 to be signed as a true record.   Mr Harland proposed and Mrs Smart seconded that the minutes be signed as a true record.  3 councillors agreed with 2 abstentions.
4.       Matters arising from the above minutes.
4.1     Florence Pond (Item 7.3).  Following an inspection of trees round Florence Pond, the MH&WG will submit a planning application to cover work to be carried out on the trees.  MH&WG’s tree surgeon will prepare the planning application and consult SPC before submitting the application.  WSCC CLC meets on the 26th February to discuss bids for community grants.  Mr Bedford has been informed that applications to this CLC meeting are heavily oversubscribed and the council would be better to resubmit SPC’s bid, for a grant of £2000 towards the cost of work on Florence Pond, in April.
5.      Declarations by Councillors of personal interests.   None
6.       New Application for discussion.
6.1    SI/12/04772/FUL
Jakes Nursery,  Selsey Road Sidlesham Chichester
Demolition of old existing timber packhouse shed and replacement with new steel framed packhouse extension.
O.S. Grid Ref. 485414/98526
NO OBJECTION.  Unanimous decision.
6.2     SI/13/00109/FUL
Enborne Group,   Enborne Business Park Selsey Road Sidlesham West Sussex
Erection of additional commercial unit for B1(c) purposes.     O.S. Grid Ref. 485668/96715
OBJECT.  As this proposed unit exceeds the area allowed in the original planning consent, and given the sensitivity of the location adjacent to Pagham Harbour Nature Reserve, members considered that the present floor area represents the upper limit of development.  Unanimous decision.
6.3     SI/12/04761/COU
Living Elements, 1 Keynor Lane Sidlesham Chichester
Retrospective change of use from commercial (D1) to holiday accommodation and clinic and live-work accommodation. Regularising land use from agricultural (historical use) to garden (residential use).
O.S. Grid Ref. 484770/97814
The Council did not object to the change of use of the barn to 1 holiday let.  The council would consider any conversion of the barn but considered the conversion of the barn to 2 residential units over intensification of use.  In addition, the barn must be tied to the LSA house at 1 Keynor Lane and SPC would object to any sub division of the site.  The council had no objection to the change of use from agricultural to garden (residential).  All agreed.
6.4      SI/13/00227/ADV
Malthurst Petroleum Ltd,   Paddock Service Station  Selsey Road Sidlesham Chichester
Replacement shop fascia and roadside flag sign.
O.S. Grid Ref. 485376/9867
The council had no objection to the resubmitted sign which is compliant with the original consent given in 1992.  The PC understands that as the applicant does not own the land on which the sign is situated, the requisite notice should be served on the owner, ie WSCC.  The council questioned whether a licence to ‘Build on the Highway’ would be required?  In addition, the PC requested that all peripheral advertising boards be set well back from the highway so as not to obstruct the sight line of vehicles leaving the garage.  All agreed.
7.      Planning Decisions
7. 1   SI/12/04469/DOM
Marble Bridge Farm Sidlesham Chichester West Sussex PO20 7PY.    Conversion of annexe garage.
PERMIT
7.2     SI/12/04634/TCA   St Marys Church Church Lane Sidlesham Chichester West Sussex PO20 7RH
Notification of intention to fell 1 no. Holm Oak (T1), 3 no. Hawthorn trees (T5 – T7) and 1 no. Silver Birch (T8).  Lateral prune leaning section on 1 no. Hawthorn (T2) and 1 no. Pittosporum (T3).  Removal of 1 no. limb (175mm in dia.) at 2m and 1 no. limb (150 mm in dia.) and crown raise up to 3m (over path) on 1 no. Ash tree (T4).
NOT TO PREPARE A TREE PRESERVATION ORDER
7.3      SI/12/04600/LBC    Appletree Cottage  Highleigh Road Highleigh Chichester PO20 7QP
Re submission of approved application 12/02944/LBC, side and rear extension, rear timber conservatory and detached timber single garage. To include conservation Velux to rear of side extension partial glazed front door and internal alterations to bathrooms.
PERMIT
8.       General Planning Matters
8. 1    Report on the Planning Applications Referral Committee at Tangmere.
Mr Bedford attended the meeting.  Mr Bedford had registered that he would attend but had not been issued with a slot to speak.  1 MP attended the meeting.  Mr Bedford reported on the dispute between Arun DC and Chichester DC over their projected housing numbers arising from their housing needs analysis.   Central Government has an expectation that when plans are established, through the local housing needs analysis, there will be a decrease in housing numbers from those shown in the, soon to be abolished, SE plan.  The MP had stated that in consultation with his planning and local government colleagues, he recommended that in order to address the detail important to local communities, all parishes should consider producing a neighbourhood plan.  Mr Bedford asked that the council reconsider their present position not to produce a plan and keep the position under review. Mrs Tull felt that as the parish is not considered for development, there is no need to embark on a neighbourhood plan at this stage.  The matter could be re examined after the Local Development Plan has been completed.
8.2     Planning Application for 50 houses at Bracklesham Bay.  The application has been refused but it is expected that the applicant will appeal.
8.3     Final version of Black & Veatch study into the June flooding.    The study has now been published and circulated to councillors.  Mr Bedford reported that the WSCC Flood Fund, to which he had submitted an application, is favouring applications from built up areas over rural areas.
8.4     Mrs Tull asked that the Clerk write again to the Highways Authority to request that repairs to Boxham Lane be treated as urgent.  The lane is now single track in places and dangerous.
9.    Planning Correspondence
9.1       Letter from Solinium Ltd regarding donation of solar system for educational building in Sidlesham.  The Clerk was asked to write to Solinium Ltd to confirm SPC’s interest.  Councillors considered the school to be the most suitable building for the panels.
10.       Items of Urgent public importance or information relating to planning matters for referral to    the next meeting when a decision is required.

Meeting closed at 8.20 pm