3. Matters arising from the above minutes. As item 2, Councillors agreed with the response letter.
 
4. Declarations by Councillors of personal interests. None.

5. New Applications for discussion.

5.1        SI/09/05157/FUL. Marsh Farm, Church Farm Lane. Erection of agricultural building to house dry stock – variation of existing permission SI/09/03041/FUL.
PC conclusion – no objection. 
5.2       SI/10/00013/DOM 24 Chalk Lane, Sidlesham. First floor front and rear extensions.
PC conclusion – no objection.
5.3       SI/10/00202/FUL. Three Oaks Nursery, Selsey Road. Siting of mobile home for agricultural worker for temporary period of three years.
PC conclusion – no objection.
5.4      SI/10/00227/ELD. Green Lane Piggeries, Ham Road. Use of land for stationing of caravan for the purposes of residential accommodation.
PC conclusion – object.
The Council considered that the stationing of the caravan and the residential use should not be decided under the ‘4 year rule’ as such use had been clandestine and deliberately in breach of planning communications from Chichester District Council. 
Although there were declarations of residential use; the similarly worded letters were from the applicant’s immediate acquaintances with close knowledge of the site. To the general parish such use was hidden and withheld from the District Council. In 2007 application was made to alter another of the buildings into a residence. On the site map submitted for that application SI/07/05409/FUL the position of a caravan was not drawn although it was now stated to have been present and subsequently replaced with another.
The Parish Council objected to use of the land for residential purposes as it is not in a Settlement Policy Area, also it is in a position considered by the Environment Agency to be at risk of flooding. The accommodation was not required for agricultural purposes.
5.5      SI/10/00229/ELD. Green Lane Piggeries, Ham Road. Use of building as a dwelling house, or for residential purposes
PC conclusion – object
The Council considered  that the current use of the building for residential purposes should not be decided under the ‘4 year rule’ as such use has been clandestine and deliberately in hidden  from Chichester District Council. 
Although there were declarations of residential use; the similarly worded letters were from the applicant’s immediate acquaintances with close knowledge of the site. To the general parish such use was hidden and withheld from the District Council. In 2007 application was made to alter another of the buildings into a residence. On the site map submitted for that application SI/07/05409/FUL the building subject to the current application was not drawn although it is now stated to have been used as a residence.
The Parish Council objected to use of the land for residential purposes as it is not in a Settlement Policy Area, it is in a position considered by the Environment Agency to be at risk of flooding and accommodation was not required for agricultural purposes.
5.6      SI/10/00406/DOM 4 Street End, Selsey Road. Demolition of single storey side extension and erect two storey side extension, rear dormers and front porch.
PC conclusion – no objection.
5.7    SI/10/00254/DOM. Church House, Church Farm Lane. Outdoor sunken swimming pool.
PC conclusion – object.
By a vote of 5 against, 1 for and 1 abstention the Councillors objected to the construction for the following reasons: -
• The area is particularly sensitive immediately adjacent to Sidlesham Parish Church.
• The pool site is too close to the boundary and south door of the church. Noise and activities, normal for a swimming pool, could be intrusive and detrimental to the use of the church and burial ground. 
The Councillors considered that should permission be granted screening and acoustic barriers should be conditions stipulated by CDC Planning Department.

 6. CDC Decisions since last PC planning meeting.
 6.1 SI/09/05113/COU. St Mary’s Church Church Lane. Change of use from agricultural land to graveyard to allow extension to existing churchyard area PERMIT.
6.2   SI/09/04953/TPA. St Mary’s Church, Church Lane. Lateral prune 1m off roof (fading into high canopy on 1 no. Yew tree (T21) (marked on plan as T2) subject to SI/76/00936/TPO. PERMIT
6.3 SI/09/05073/TCA. St Mary’s Church, Church Lane. Notification of intention to crown reduce by 1-1.5m, crown thin by 10% and deadwood 1 no. Crab Apple (T1).  Prune off roof line on 1 no. Ash tree (T3). NOT TO PREPARE A TREE PRESERVATION ORDER

7 Planning Correspondence
7.1 Salliota Business Park. Condition 20 of planning permission SI/05/01644/FUL – lighting, a breach of planning control identified by Enforcement CDC…must apply or comply.

8 AOB
8.1 Mrs Smart reported that a closed meeting was proposed for representatives of the Parish Council to meet and discuss the RSPB plans for Pagham Harbour with Mark Underhill on 5 March.   
           Meeting closed 8:15 pm

Present: Mr Field (Chairman), Mrs C Ranjbar, Mrs T Tull, Mrs E Smart, Mrs D Pound, Mrs D Kennedy,
Mr A Harland, Mr C Bond and Mr A Malir.
CC Mrs M Whitehead, Clerk (Mr J Paul) and ten members of the public.
 
1 Apologies for absence. None – all councillors present
 
2. Minutes of the planning meeting held 7 December 2009.Mr Harland proposed and Mrs Smart seconded that the minutes be signed as a correct record. All Councillors agreed.  

3. Matters arising from the above minutes.
3.1  (9.1) Enborne Business Park Selsey Road. (Formerly Salliota).  Yellow lights reported to be illuminated all night causing considerable light pollution, contrary to the planning permission for the site.  Clerk informed CDC Enforcement Section; the item was logged and will be investigated.
3.2 (9.2) The footpath across Slep Field is not yet restored due to the recent heavy snowfalls and rain.

4. Declarations by Councillors of personal interests. None.

5. New Applications for discussion.

5.1 SI/09/05111/ELD Berryrose Garden Cottage, Chichester Road.
 Use of property as a self contained dwellinghouse.
 Conclusions. Prior to the receipt of the application papers none of the Parish Councillors was aware of the existence of this unauthorised development in the grounds of 3 Gorse Terrace. Therefore no  response could be made on the history of development or habitation of the building.

 The Parish Councillors requested that should a certificate of ELD be granted by CDC there should be a condition that “Berryrose Garden Cottage” be tied to 3 Gorse Terrace, never to be sold as an  independent habitation, The reasoning for this request to prevent such hidden unauthorised buildings  forming precedents for similar clandestine procedures in areas considered unsuitable for  development.

 5.2 SI/09/05113/COU. St Marys Church, Church Lane.
 Change of use from agricultural land to graveyard to allow extension to existing churchyard area
  PC conclusion no objection.

5.3 SI/09/05037/DOM
 2 Manhood Lane Sidlesham.
 Construction of ground floor (single storey) kitchen extension.
  PC conclusion no objection.

 6. CDC Decisions since last PC planning meeting.

6.1 SI/09/03600/FUL Chichester Canvas Chichester Road. 2.1 metre high green mesh fencing to front of premises incorporating 2 gates and hedge planting to Chichester Road.
 PERMIT

6.2 SI/09/03687/DOM
 Boxham Lane Cottage 1 Boxham Lane. Replacement garage (Barnstyle).
 PERMIT

6.3 SI/09/03663/TCA Oakdene Mill Lane.  Notification of intention to crown reduce by 30% 1 no. Oak tree (1) and 1 no. Ash tree (6). Crown reduce by 20% 1 no. Maple tree (2) and 1 no. Apple tree (4). Fell 2 no.  Holly trees (3 and 5) and 1 no. Rowan tree (7).NOT TO PREPARE A TREE PRESERVATION ORDER

6.4 SI/09/05021/NMA. 31 Chalk Lane Sidlesham 
 Non-material amendment to planning permission SI/03/01951/DOM.
 To build a study as per original plan but with addition of external door for fire access.
 PERMIT

7 Planning Correspondence
7.1 The PC was informed by telephone that application SI/09/03041/FUL Chalder Farm would be re-submitted requesting permission for addition length to the building to accommodate a greater number  of cows. The PC understood the reasoning and would await the application without need for further  explanation. 
 
8 AOB
         Meeting closed 7:30 pm

Present: Mr A Harland (Chairman), Mr C Field, Mrs C Ranjbar, Mrs E Smart, Mrs D Kennedy,
Mrs T Tull, Mrs D Pound, Mr C Bond and Mr A Malir.   
CC Mrs M Whitehead, Clerk (Mr J Paul) and seven members of the public.
      
1 Apologies for absence. None, all Councillors present

2 Minutes of the Parish Council Meeting held 18 November 2009.   Mr Field proposed and
Mrs Kennedy seconded that the minutes should be signed as a true record. All Councillors agreed.

3 Declarations by Councillors of personal interests in items on this agenda. None.

4 Matters arising from the above minutes not dealt with in separate items below. None.
 
5 Fingerboard, Mill Lane. Following conversation with Mr Whittington (WSCC). It was  understood by the Clerk and passed to the Councillors that to resolve the issue of the  fingerboard a ballot could be made of Mill Lane residents, choices to include Sidlesham Quay  and Mill Hamlet. Further conversation found this to be in error that Mill Hamlet was not an  option.  In the light of this and the general unsatisfactory situation Mr Harland proposed and  Mrs Pound seconded that the board should be reverted to Mill Lane, this was carried  unanimously.
 Mr Harland invited members of the public to address the Parish Council, none accepted.
 Action The Clerk to organise the change of signage as quickly as possible.

6 Highways, footpaths and cycleways.
6.1 B2145 Sidlesham Vehicle Activated Signs (VAS). The posts to hold these signs are already  erected final completion and activation dates not yet known.
6.2 Caspar (semi-permanent VAS) 3 monthly programme. Mr Field reported that the programme  has serious flaws; no signs were seen in Keynor Lane in January probably due to adverse  weather; Easton Lane is listed for February and Winchester Road, West Wittering; the latter  does not exist and Easton Lane is not restricted other than the National Limit. It was agreed  that the programme must be compiled with active parish input to have any credibility. The  Manhood road group will be contacting WSCC; Councillors agreed that SPC should support the  Group with a letter to WSCC Highways.
6.3 Traffic metering tubes. Pairs of tubes were seen recently across Church lane and Church Farm  Lane. The PC has no knowledge of why.  Action The Clerk to enquire and request data copies.
6.4 Pot Holes. Following the County wide heavy snowfalls, prolonged very low temperatures, heavy  rain and road flooding many roads are severely damaged. Many potholes are evident of all  sizes, it is expected repairs will take some considerable time. In addition to the importance of  roads’ to prioritise repairs, the County Highways Department has size and depth criteria. Mr  Field agreed to request publication of the criteria in the Parish magazine.
6.5 Should similar snow conditions occur it was suggested the PC should request that bins or bags  of rock salt be placed at hazardous junctions. This was agreed but the logistics were not clear.

7 Hall work group.
 Mrs Pound reported that the course she attended at Action in Rural Sussex was excellent and  the answers to organisation issues could be obtained from there. Mrs Pound suggested that  Louise Beaton should be invited to address the PC at an open meeting. Discussion on the topic  concluded that such an address would be premature as no decision by the PC about a hall had  been made and a positive decision was unlikely for some years. It was highlighted that the  population of Sidlesham was too small to support another hall in addition to the Church Hall and  on that no decision would be made on the Church Hall until at least 2016, two PC elections in  the future.  The PC decided that an AiRS speaker should not be invited.
 (Mrs Tull gave apologies and left to attend another meeting) (Two members of the public left.)

 8 Recreation Ground.
8.1 Playground.  Mr Harland reported on progress. The aim was to raise £110,000. Tenders for  £82,000, £84,000 £96,000 were received. The next CDC grant consideration will be in  March/April. The Community Group will meet on 2 February to deliberate on Stage 2  application.  A grant of £49,999 is the likely request.
8.2 Football Club, insurances. The Clerk reported that following contact with the Football  Association confirmation was obtained that their insurance cover of Football Clubs only  extended Public Liability Insurance for football associated activities, third party no football  activities were not covered. The Football club responded to the Clerk that additional PLI was  taken out for each hiring of the Club premises and that example certificates would be  forwarded. As none were received prior to the PC meeting the Clerk was instructed to make  further request.
8.3 Club Building surveys. The Clerk reported that three suitable survey estimates were obtained  two at likely cost of £450, one at £1000. The Clerk was instructed to follow up a quote by  Cranes of £450.

9 Amenities and Assets.
9.1 K6 red phone box, Sidlesham Common. The Clerk reported vandalism of glass panes. As this box  (a Grade 2 listed building) is still the responsibility of British Telecom the Clerk was instructed  to seek repairs by that company. ACTION Clerk
9.2 Bird Pond: A member of the public (two still present) asked to address the PC. He reported  that the outlet from Bird Pond was blocked; leading to local flooding. The PC agreed that the  Clerk should enquire of Highways that the culvert should be cleared. ACTION Clerk.
(Mrs Pound left 8:45)

10 Local Development Framework. Focus on Strategic Growth consultation. Mr Harland reviewed  at length possible replies. The PC agreed that Mr Harland should collate responses and pass  the document to the Clerk for despatch to CDC.
(Mrs Whitehead left 9:30)

11 Finance
11.1 Standing Orders and Financial  Regulations. (The Clerk reported that he was waiting revision of  national guideline document by NALC.)
11.2 Risk assessments for operational and financial procedures. (Mr Harland reported that a  document was in progress of production)
11.3 Precept for 2010/2011 £17945, the Clerk reported that he had made the request to CDC.
11.4 The clerk requested approval and recording of the following transactions.
11.4.1 Payments to be made: -
11.4.1.1 Manhood Peninsula Partnership donation £50
11.4.1.1 Church Hall hire November to January £22.50
11.4.1.2 Clerk Expenses November to January £49.12
11.4.2 Payments made since 18 November 2009
11.4.2.1 MH Kennedy Grass on Paddock Straight £92.58
11.4.2.2 Mazars audit fee 08/09 £155.25
11.4.2.3 H Collins, Beggars Lane clearance. £155.25
11.4.2.4 Post Office redirection fee Parish Clerk mail to January 2011 £76.10
 Mrs Smart proposed and Mr Bond seconded that the items of 11.4 should be accepted en bloc,  the Councillors agreed.

12 Reports
12.1 Annual Meeting of the Parishes. Mr Harland and Mr Field attended this CDC event. Mr Harland  reported the major topics:- * Parishes should make best use of their DC representatives for  contact. *Current position on the Local Development Framework first stage. *Community  forums, south is more active than north. *Enforcement; feed-back improvement particularly  through Ward Members (TT). From the floor the problems of slow Broadband was raised.
12.2 Peninsula Forum, minutes already circulated by email to PC.
12.3 Road Group, Clerk to ensure minutes are circulated by email.
 
13 Correspondence.
13.1 SPCC to increase Church Hall hire cost to £7.50 per hour.

14 AOB           
14.4 Mr Field reported that he attended the Ham Walk, it was not organised by RSPB but by the  Ham Residents Group.
14.5 Pagham Harbour Pagham Harbour & Coastal Issues Group Terms of Reference. Mr Harland  reported that he had signed this document.
14.6 Mr Bond reported that he had been assured that Sidlesham local boat permits for Pagham  Harbour issue would not be a problem. It was not known if the consultants had been appointed  yet. ACTION. The Clerk to enquire.
14.7 Hare Coursing. Groups of people from the Midlands were seen recently in Rookery Lane taking  part in  this illegal activity. Their transport was a blue Transit type van. Any one seeing this  should call the police immediately and record the van registration number.
14.8 Mr Field reported that he had reviewed the WSCC Transport Plan consultation document and  would pass it to the Clerk for sending.
 
  Meeting closed 22:00

Present: Mr Field (Chairman), Mrs C Ranjbar, Mrs T Tull, Mrs D Pound, Mrs D Kennedy, Mr A Harland,
Mr C Bond and Mr A Malir.
Clerk (Mr J Paul) and four members of the public.
 
1 Apology for absence. Received from Mrs Smart
 
2. Minutes of the planning meeting held 20 January 2009.Mrs Tull proposed and Mr Harland  seconded that the minutes be signed as a correct record. All Councillors agreed.  

3. Matters arising from the above minutes. None
 
4. Declarations by Councillors of personal interests. Mrs Pound declared an interest in item 5.4.

5. New Applications for discussion.

 5.1 SI/10/00086/FUL. 86 Fletchers Lane. Demolition of existing house and erection of replacement dwelling with associated garage and boundary wall.
Conclusion- objection by a vote of 7 to 1
The Council objected to:-
• The stark appearance of the structure, out of keeping in a road dominated by the ex- Land Settlement houses. The dominating features of a sombre rendered wall and a zinc roof would not fit or blend with the Fletchers Lane street scene. The design is not sympathetic to a rural setting.
• Curtilage delineated by a rendered wall rather than hedges.
Positive points:-
• Exciting concept to propose a modern design as a replacement house.
• Position back from the roadway to give space.
• The many energy saving initiatives.
• Concept of a house suitable for multi-generation family occupation.
5.2 SI/10/00134/COU.  The Forge, Lockgate Road. Use of premises for vehicle preparation prior to sale comprising mechanical repairs and servicing and valeting (no body work or spraying of vehicles).
Conclusion- No Objection (but with requests)
No objection to the change of use but clarification requested from CDC whether all three units of the building were to become B1 classified use or only the one unit as at present?
Also if the application is permitted certain conditions requested to be imposed.
• All vehicles associated with the company (including employees’ and visitors’ vehicles) to be parked off the road on ‘The Forge’ premises.
• Access not suitable for very large vehicles.
• Hours of business to be in keeping with the location
  8.00 to 18.00 Monday to Friday. 8.00 to 12.00 Saturdays. No Sunday or Bank Holiday work.

5.3 SI/09/04953/TPA. St Marys Church, Church Lane. Lateral prune 1m off roof (fading into high canopy on 1 no. Yew tree (T21) (marked on plan as T2) subject to SI/76/00936/TPO. O.S. Grid Ref. 485572/99019
Conclusion- No Objection.

5.4 SI/09/05073/TCA. St Marys Church, Church Lane. Notification of intention to crown reduce by 1-1.5m, crown thin by 10% and deadwood 1 no. Crab Apple (T1).  Prune off roof line on 1 no. Ash tree (T3).
Conclusion-No Objection (Mrs Pound took no part see item 4)
 6. CDC Decisions since last PC planning meeting.

 6.1 SI/09/03860/COU. Easton Farm, Easton Lane. Change DC of use of former Farm building to B1 and B8 uses together with car servicing and repair and boat repair/maintenance.  PERMIT WITH S106

6.2 SI/09/04882/TPA. 35A Chalk Lane Sidlesham, fell 2 no. Poplar trees (1 no. adj to southside of bridge and 1 no. fourth tree from the south side of the bridge).  Prune limbs on remaining 3 no. Poplar trees which are hazardous to the phone wires on west side (trees on south side of bridge).  Remove large, low bough, and 1 no. limb on west side (over the phone wires) on 1 no. Poplar tree (on north side and adjacent to bridge).  Remove east stem (on next tree) 1 no. Poplar tree.  Remove 1 no. bough (over wires on west side of the (third tree)) 1 no. Poplar.  Remove 1 no. bough over wires on the west side (of the fifth tree) 1 no. Poplar. On all (8 no. Poplar trees) remove old stubs and deadwood.  All 8 trees are within Group, G3 subject to SI/86/00938/TPO.
PERMIT

7 Planning Correspondence
7.1 SI/09/02498/COU; DLCG Ref No: APP/L3815/A/09/2115242/NWF. Change of appeal date. Appeal against the District Council’s refusal of planning permission for Permanent planning permission for a mobile home. Site Location:  Greenacres Nursery, Keynor Lane, Sidlesham. the Hearing for this case to be held at 10.00 am on Tuesday 16th February 2010 at WSCC, County Hall, West Street, Chichester.  The Public may attend and at the Inspector’s discretion give their views.
 
8 AOB
8.1 An entrance was under construction from a field on the south side of Keynor Lane between the junctions with Chalk Lane and Cow Lane. The PC received a request to know if this was permitted. On investigation it appeared to be made from on an existing gateway. The Clerk to seek confirmation.

8.2 The flood water issuing from a cover on the B2145 opposite the petrol station was suspected to be associated with rain water drainage and possibly sewerage. The Clerk to seek further information.
  
         Meeting closed 8:30 pm

Present: Mr Field (Chairman), Mrs C Ranjbar, Mrs E Smart, Mrs D Pound, Mr C Bond and Mr A Malir
Clerk (Mr J Paul).
 
1 Apologies for absence. Mrs Tull, Mrs Kennedy, Mr Harland.

2. Minutes of the planning meeting held 18 November 2009. Mrs Smart proposed, Mr Bond  seconded  and all agreed that the minutes should be signed as a true record.

3. Matters arising from the above minutes.
3.1 (9.1) Metal fencing at Redgate Barn. Observation of the fencing indicates that it is more than the  required distance from the highway and reasonably screened by vegetative growth.
3.2 (9.2) Mr Field spoke to the farmer who stated that the footpath across Slep Field would be restored  immediately.
 
4. Declarations by Councillors of personal interests. None

5. New Applications for discussion.
5.1 SI/09/06897/DOM. Holmby, Mill Lane. Proposed single storey rear extension.
 PC decision ‘No Objection’.

5.2 SI/09/03600/FUL. Chichester Canvas, Chichester Road. 2.1 metre high green mesh fencing to front of  premises incorporating 2 gates and hedge planting to  Chichester Road. PC decision ‘No Objection’.

5.3 SI/09/03663/TCA. Oakdene, Mill Lane. Crown reduce by 20% 1 no. Maple tree (2) and 1 no. Apple tree  (4). Fell 2 no. Holly trees (3 and 5) and 1 no. Rowan tree (7). Notification of intention to crown reduce  by 30% 1 no. Oak tree (1) and 1 no. Ash tree (6).  PC decision ‘No Objection’.         

5.4 SI/09/03687/DOM. Boxham Lane Cottage 1 Boxham Lane.  Replacement garage (Barn style).
 PC decision ‘No Objection’.

5.5 SI/09/03705/PLD Church House, Church Farm Lane. Outdoor swimming pool.
 PC decision ‘Object’ to PLD, request full planning application be requested by CDC.
 Reasons for objection:-
• The property is in the Sidlesham Church Conservation Area.
• The area is particularly sensitive immediately adjacent to Sidlesham Parish Church.
• The proposed pool site is too close to the boundary and approximately only 15 metres away from the south door of the church. Noise and activities, normal for a swimming pool, could be intrusive and inappropriate to the environment and setting of the Grade 1 listed church building and burial ground.
• The curtilage boundary is indistinct.
• Screening and sound barriers should be stipulated by CDC Planning Department and be part of any permission.
• In conservation areas, pools are stated to be considered together with outbuildings. The area of such in this curtilage (garage, bothy and pool) at distance from the house appears from the sketch drawings submitted, to exceed the 10 square metres maximum by a considerable amount.

5.6 SI/09/02380/PLD Littleacre, Keynor Lane. Proposed use for conservatory to utility block.
 PC decision ‘Object’. Reason:- The utility block was permitted (on appeal) for washing purposes only.  The addition of a conservatory to it would convert the block into living accommodation, contrary to the  permitted use.

6 Planning appeal
6.1 SI/09/02498/COU Greenacres Nursery, Keynor Lane. Appeal against CDC decision to not grant  permanent permission for a mobile home. The Parish Council decided the Clerk should write to the  Planning Inspectorate objecting to the appeal, expressing support for the District Council decision and  stating that the PC view is still as stated in the response of 20 August; that temporary planning  permission for a mobile home is more suitable for the situation.

7 CDC Decisions since last PC planning meeting.
 7.1  SI/09/03292/FUL. Bramleys, Chalk Lane. Change of use from horticultural nursery to land for the  keeping of horses together with the erection of stables, feed store, tack room and wash room.  All uses  to be hobby uses and not commercial. PERMIT

7.2 SI/09/03443/FUL. Enborne Properties Ltd, Enborne Business Park Selsey Road. Variation of condition  no. 5 on planning permission SI/05/01644/FUL to enlarge kitchen/canteen and change of use to provide  outdoor seating area. PERMIT

7.3 SI/09/03476/FUL. Enborne Properties Ltd. Block B Enborne Business Park, Selsey Road.
 Work bay extension to existing MOT station. PERMIT  

8 Planning Correspondence None

9 AOB.
9.1 Enborne Business Park Selsey Road. (Formerly Salliota). Yellow lights were reported to be illuminated  all night causing considerable light pollution, contrary to the planning permission for the site. Clerk to  inform CDC Enforcement Section.
 
  Meeting closed 7:50 pm

Present: Mr A Harland (Chairman), Mr C Field, Mrs C Ranjbar, Mrs E Smart, Mrs D Kennedy,
Mrs T Tull, Mrs D Pound, Mr C Bond and Mr A Malir.   
Clerk (Mr J Paul).    
Also in attendance Mrs M Whitehead (County Councillor) and 24 members of the public.
      
1 Apologies for absence. None, all Councillors present

2 Minutes of the Parish Council Meeting held 16 September 2009.   Mrs Kennedy proposed and Mrs Ranjbar seconded that the minutes should be signed as a true record.

3 Declarations by Councillors of personal interests in items on this agenda. None.

4 Matters arising from the above minutes not dealt with in separate items below.
4.1  See minute 4.1 16 September. Mrs Tull contacted the CDC officer and explained the separation of PC and PCC. There followed a success for the Parochial Church Council of a grant of £5000 towards the land purchase for a churchyard extension. Mr Harland asked for clarification of  the PC promised contribution under minute 13.2 on 15 July 2009. It was agreed to be 50% of  the total cost, up to a maximum of £5000 precepted in two halves (maximum £2500 each) over two years.

5 Hall work group.  Mrs Pound reported for the group. Noting the recommendations of the interim report as circulated to Councillors; Mrs Pound stated that the group had examined many options for a possible future village hall; School House – not viable; Church Hall – possibly not available after lease expires (in 2021); Pagham Harbour Nature Reserve proposed new building – a possibility but on parish boundary and not yet certain to be built; recreation ground – obvious location, possibly using football club building provided it was found to be sound after survey. From the Group’s report the Working Party recommended that:
1. The PC (in conjunction with the Football Club) obtain a structural engineer’s report of the football club building in order to ascertain its future viability both as a clubhouse and as an upgraded community facility.

2. The PC establish a committee to oversee the organisation and use of the Recreation Ground. This would include all facilities at the site – the football pitch and other recreation land, the football club building, the proposed children’s playground and the recycling facility.

3. Building on the consultation exercise undertaken by the PC in April 2008, the development of the recreation ground should be one of the strands of a future Parish Plan.

Discussion by the Councillors followed.
On recommendation 1 some doubts were voiced on the structural integrity of the FC building, suitability and likely very high cost of repairs. It was found that all costs could fall on the PC as it was established from members of the FC Management present at the meeting that Sidlesham Football Club had no funds available. Doubt was expressed that the current FC building warranted any expenditure; that demolition and rebuild was possibly the only long term solution.
The Councillors agreed that a survey should be contracted by the PC, financed by an increase in the 2010 / 2011 precept.  A concern was expressed that if a survey report indicated serious problems the building could be condemned for public use.
Any upgrading of the building would require extensive financial assistance; Mrs Pound said the work group did not see such assistance would come from the PC; that grants were available. However, Councillors agreed that any grant schemes for the next three years, national or local, were likely to be taken up by assistance with the 2012 UK Olympic Games. Other forms of funding eg loans could only be considered when a viable proposal was established.
Recommendation 2 was considered a good idea, to be carried forward for discussion at a later date by the Parish Council.
Recommendation 3 was seen as subject only if the past decision was reversed (not to produce a Parish Plan, minute 5, PC meeting 16/1/08).  
Members of the public asked to speak, the PC agreed.
Q. Who owns the Football Club building?  A. The Football Club with total responsibility for it but the PC owns the land.
Q. Would decisions on the Football Club building and a hall etc be in private? A. All PC meetings are open to the public, elector’s views and agreement would be sought.
 
6  School House. This item was discussed at the PC Planning meeting 28 October 2009. The minute recorded then is copied here.
“The house was used until 2000 as accommodation for teachers then a scheme to develop the building for key worker housing failed, the building deteriorated and for several years was boarded up.  School House was declared redundant by the County Council in 2007. Schemes were requested by WSCC for alternative housing. Hastoe Housing Association developed a plan for affordable homes and on 20th October the Association held a consultation event at the school; presenting a plan to divide School House into two flats with three family homes to be built in the garden.  
Those attending the consultation meeting on the 20th October were asked to complete feedback forms. An analysis of these feedback forms was presented to the Parish Council (Planning) Committee meeting and the views of members of the public at the PC (Planning) meeting were invited also. Several expressed an opinion that the use of the building should be changed from housing to educational purposes eg a Pre-School group. This was realised to be a very expensive proposition, not impossible but requiring a strong financial plan (and very quickly) if the WSCC proposal was to be reversed. The Parish Councillors were asked to vote that if WSCC decide to go ahead with the current plan it should be supported. The vote for was unanimous.”

Since the PC planning meeting the play-group organisers withdrew their interest in the house. WSCC issued a news statement (PR3311) welcoming the plans for affordable housing for local people on the site. (See www.twitter.com/wsccnews ). A planning application is now expected from Hastoe Housing Association to Chichester District Council.

On the play-group location topic Mr Field reported that an approach was made asking if, in principle, the PC would be prepared to discuss the placing of a ‘temporary classroom’ type structure in the Recreation Ground as the FC building was considered not to be suitable. (An interjection from a member of the public present asked ‘why not suitable’. Mr Field did not know the criteria involved). Councillors agreed unanimously that the proposal for a temporary building could be considered.

 7 Affordable Housing. No additional information was available.

8 Highways, footpaths and cycleways. Mr Harland asked the Councillors if they would allow item 13.1 of the agenda “Mill Lane fingerboard. Complaint about finger change from ‘Mill Lane’ to ‘Sidlesham Quay” be brought forward to be item 8.3; as a number of the public present were attending only because of this item. The Councillors agreed.
8.1 ‘Slow Down in Sidlesham’ signs and positions. Mrs Ranjbar reported that through the Manhood Road Safety Group free temporary road signs were available customised for each parish. The Councillors agreed that Mrs Ranjbar and the Clerk should obtain some for Sidlesham, Councillors to consider suitable locations.
8.2 Any other items
8.2.1 A resident had asked if permanent signs could be requested for Mill Lane warning motorists of pedestrians and cyclists in Mill Lane.     Action Clerk to contact Highways.  

8.2.2 Mr Field reported that the CASPAR type temporary but fixed speed indicator device results found that at the Selsey site 85.4% of motorists were above 30mph; at the Hunston site 76.4% violated the 30mph speed to some degree.

8.2.3 Anti-skid surface at Anchor bend. Highways informed the MRSG that re-surfacing was planned to be in the 2010 / 2011 budget.

8.3 Mr Harland introduced the item. In May 2009, as part of the black and white fingerpost refurbishment programme, sponsored with majority grants from WSCC and CDC, the finger at the junction of Mill Lane / Selsey road was re-erected indicating the direction of Sidlesham Quay. Obtaining grants and organisation of the refurbishment was delegated to the Clerk. On 16th September a resident of Mill Lane wrote to take exception to the wording of the sign as he considered it could increase traffic in Mill Lane.  Further letters and e-mails were received from other residents mostly containing reasonable comments both for and against. The original objector requested that his complaint should be raised as an agenda item at the bi-monthly meeting. 18 of the public present raised their hands as attending the meeting about this topic. Prior to the meeting the complainant had requested to address the Parish Council.
Mrs Tull called upon the Chairman to allow a proposal for voting. Mr Harland stopped discussion and acceded.
Mrs Tull proposed that “in the interests of community equanimity the Parish Council should request WSCC to remove the fingerboard signed Sidlesham Quay at the junction of the B2145 and Mill Lane, with no replacement at all”
A brief discussion followed with a suggestion of a blank finger replacement by removal of the letters.
Mr Harland asked if there were any amendments proposed. None were put forward.
A Parish Council vote was called on the original proposal; it was carried with seven votes for, one against and one abstention.
The complainant was asked if he would like to make his address to the Parish Council, he declined.
    Action the Clerk to inform WSCC of the Parish Council proposal.

9 Recreation Ground.
9.1 Playground.  Mr Harland reported that a facilitator was soon to be appointed for the Playground Work Group. The Sidlesham Community Group is making a Lottery Grant application. The Parish Council group will be applying for different items.
9.2 Football Club, insurances. No responses were received to enquiries from the PC about insurances. Members of the FC committee observing the meeting agreed to obtain the information for the PC within two weeks.

10 Amenities and Assets.
10.1 The Clerk reported that an annual contracted weed cutting and general land clean-up had been completed at Florence Pond, Bird Pond, Highleigh Pound and Beggars Lane.

11 Emergency plan. Mrs Pound suggested she should put a paragraph in the Church magazine detailing the requirements of a plan, and then possibly have it as an item in the Annual Meeting of the Parish in May 2010. The other councillors agreed.     Action Mrs Pound

12 Finance
12.1 Mazars reminded the PC that Standing Orders and Financial Regulations should be reviewed every four years. Mr Bond agreed to examine the current documents and table amendments at the January PC meeting. The Clerk to first obtain an update of NALC guidelines. 
         Action Mr Bond & the Clerk
12.2 Mazars informed the PC that risk assessments for operational and financial procedures should be made. Using a template obtained from the internet Mr Harland and the Clerk will produce a document for review.
12.3 Financial work group: The Group met on 27 October 2009, examined the PC financial position and the expected monetary requirements for 2010/2011. The suggested precept for 2010/2011 of £16945 (detailed items as Appendix 1) was presented to this meeting. The Councillors considered an additional £1000 was necessary to cover expenditure as discussed above in item 5. It was agreed unanimously that the Sidlesham precept request in January 2010 should be £17,945, the Clerk was authorised to make this application when called by CDC.
12.4 Manhood Peninsula Partnership request for funding. The council agreed the sum of £50.
12.5 The clerk requests approval and recording of the following transactions.
12.5.1 Payments to be made: -
12.5.1.1 Royal British Legion poppy appeal £35
12.5.1.1 Church Hall hire September to November £31.25
12.5.1.2 Clerk Expenses September to November £68.02 (details on separate sheet)
12.5.1.3 A R Harland, Expenses of Playground Work Group, printing etc (details on separate sheet) £24.57
12.5.2 Payments made since 15 July 2009
12.5.2.1 MH Kennedy Grass on Paddock Straight September £92.08
12.5.2.2 Action in Rural Sussex subscription £40
12.5.2.3 Access by Design website annual fee £130
12.5.2.4 H Collins, Florence Pond, Bird Pond, Highleigh Pound clearance. £626.75
12.5.2.5 FWAG subscription £41.10
Mr Field proposed that the items of section 12.5 should be approved en bloc, Mrs Tull seconded and all councillors agreed.

13 Correspondence.
13.1 Mill Lane fingerboard. Dealt with as item 8.3.
13.2 CDC Newsletter on main service reviews. An email version of this newsletter will be circulated to Councillors by the Clerk.

14 AOB
14.1 Reports of Meetings attended since 16 September 2009.
14.1.1 Manhood Peninsular Steering Group. Mr Harland reported that this group was increasing in influence, with as co-chairmen Andrew Tyrie MP for Chichester & Roland O’Brien (a Selsey CDC councillor). Although mainly concerned with Selsey, the Group had influence over the whole peninsula. A Selsey Coastal Trust was being established with a prime aim to develop a walkway around the entire town with facilities such as cafes, diving centres etc as a means of raising funds for future sea defence expenditure.
14.1.2 Pagham Harbour & Coastal Issues Advisory Board. Mr Harland reported that this group had recently raised concern that Natural England was blocking maintenance of the shingle banks. NE wished to allow ‘natural processes’ to take place even if the housing along Pagham beach was threatened.  NE had now reluctantly agreed that some gravel could be moved to protect the Pagham Shingle bank on this occasion. Mr Harland also confirmed that NE had indicated that it would be objecting to the building of bunds as and when required in the future to protect the Sidlesham Quay and northwards around the bottom of Rookery Lane, and it was on this matter that the PC had written to our MP seeking his assistance. Mr Harland also advised that he would we sending out the Terms of Reference for this Advisory Board, and he asked the councillors to respond whether they would be happy for him to sign up to this document at the next meeting due shortly.  
14.1.3 The Crab and Lobster management had approached the PC requesting permission to erect a Christmas tree on the Parish Council land of Mill Site, Sidlesham Quay. The Councillors agreed that this could take place.                 
  Meeting closed 22:25

Present: Mr Field (Chairman), Mrs T Tull, Mrs C Ranjbar, Mrs E Smart, Mrs D Pound, Mrs D Kennedy, Mr Adrian Harland, Mr C Bond and Mr A Malir
Clerk (Mr J Paul). CCllr M Whitehead.
22 members of the public. 
 
1 Apologies for absence. All councillors present

2. Minutes of the planning meeting held 28 October 2009. Mr Harland proposed, Mrs Smart seconded and all agreed that the minutes should be signed as a true record.

3. Matters arising from the above minutes.
 (9) The burned out Tyre Clinic site. The Enforcement Department CDC and the Environment Agency are starting Actions as the piles of tyres and the building are considered a hazard. In addition it is  understood the owner is considering applying to develop the site. This will not delay the actions.

4. Declarations by Councillors of personal interests. None

5. New Applications for discussion.
5.1 SI/09/03553/FUL
  Keycroft Barn, Highleigh Road.
 Change of use of a redundant agricultural barn to a single residential dwelling.
  Parish Council conclusion No Objection.

6. CDC Decisions since last PC planning meeting.
6.1 SI/09/02443/DOM
 2 Cymens Ora, Keynor Lane. Single storey rear extension.  Wet floor shower room with wheelchair.  Access ramp for disabled person. PERMIT
 
6.2 SI/09/03556/DOM
 Keynor Cottage, Keynor Lane. Rear ground floor extension to form guest bedroom. PERMIT

6.3 SI/09/03416/DOM
  Hope Cottage, Highleigh Road. Two dormer windows on north elevation. PERMIT

7 School House development consultation. This item duplicated the bi-monthly agenda therefore carried forward to that meeting.

8 Planning Correspondence None

9 AOB.
9.1 Metal fencing at Redgate Barn. Item raise what screening and distance from the verge was planned. Item carried forward, Clerk to make enquiries before next planning meeting.
9.2 The footpath across Slep Field was not restored some weeks after cultivation. The farmer to be approached by Mr Field.

 
  Meeting closed 8:15 pm

Present: Mr Field (Chairman), Mrs T Tull, Mrs C Ranjbar, Mrs E Smart, Mrs D Pound, Mr Adrian Harland,
Mr C Bond and Mr A Malir
Clerk (Mr J Paul). CCllr M Whitehead, CCllr L Goldsmith.
Six members of the public. 

The meeting was divided into two sections.

A. 7:00pm Affordable Housing open meeting. Presentation by Mr Sam Irving (CDC Rural Housing Enabler).
Mr Irving gave an in depth presentation in which he defined what is ‘affordable housing’ and in what areas it is usually built. He specified that for areas without a Settlement Policy Area, such as Sidlesham, the type of housing is invariably rented, built as small groups of 4 or 5 dwellings, that are for people with local connection. These are built to attractive styles to fit in with established houses. Such small scale developments are defined as exception sites as they are exceptions to current planning policy. Mr Irving illustrated his presentation with photographs of such developments in rural areas around Chichester. People on the housing list bid for dwellings in regular listings. Applicants are categorised ABCDE depending on need, homes are allocated after consideration of need.  In Sidlesham there are 27 dwellings rented from housing authority but these are not reserved for applicants with local connection also they very rarely become available. Land for exception sites is usually bought at about or just above agricultural land price.

B. 7:45pm Planning Committee meeting.
 
1. Apology for absence. None.
2. Minutes of the planning meeting held 7 October 2009.  Mrs Tull proposed, Mr Bond seconded and all agreed that the minutes should be signed as a true record.
3. Matters arising from the above minutes. None
4. Declarations by Councillors of personal interests.  None.
 
5. New Applications for discussion.

5.1 SI/09/04093/ELD. Applegate Nursery, Fletchers Lane
Erection of dwelling without implementing planning permission SI/54/89
The Parish Councillors concluded that there was insufficient information and guidance in the District Council package and website on what they were to consider.
 The Council’s response could only be that the house has been there for more than four years.
5.2       SI/09/03476/FUL. Enborne Properties Ltd Block B Enborne Business Park Selsey Road.
Work bay extension to existing MOT station.
PC decision, no objection.
5.3 SI/09/03443/FUL. Enborne Properties Ltd, Enborne Business Park, Selsey Road.
Internal alterations to block ‘A’ and change of use to provide outside seating area.
PC decision, no objection.

6. CDC Decisions since last PC planning meeting.
6.1 SI/09/02804/FUL
Longacre, Highleigh Road. Single dwelling house to replace existing. PERMIT
6.2 SI/09/03555/LBC
Highleigh Pound, Highleigh Road. To add a window to the art room at the back of the house, in order to  provide sufficient north / west light. PERMIT
 
7 School House development consultation.
The house was used until 2000 as accommodation for teachers then a scheme to develop the building  for key worker housing failed, the building deteriorated and for several years was boarded up.  School  House was declared redundant by the County Council in 2007. Schemes were requested by WSCC for  alternative housing.
Hastoe Housing Association developed a plan for affordable homes and on 20th October the  Association  held a consultation event at the school; presenting a plan to divide School House into two flats with  three family homes to be built in the garden.  
Those attending the consultation meeting on the 20th October were asked to complete feedback forms.   An analysis of these feedback forms was presented to the Parish Council Committee meeting and the  views of members of the public at the PC meeting were invited also. Several expressed an opinion that  the use of the building should be changed from housing to educational purposes eg a Pre-School group.  This was realised to be a very expensive proposition, not impossible but requiring a strong financial plan  (and very quickly) if the WSCC proposal was to be reversed. 
The Parish Councillors were asked to vote that if WSCC decide to go ahead with the current plan it  should be supported. The vote fore was unanimous.
 
8. Planning Correspondence None

9. AOB The burned out Tyre Clinic site is still an extreme eyesore at the entrance to the Parish. The  Council  decided that action was needed and if persuasion continues to fail CDC should take enforcement  action.
 
  Meeting closed 9 pm